Company Accounts
- Mark Holland (Unlicensed)
Description
Use this page to change the description and add a nominal code against a Pay account or Pay Element. This page will only be accessible if use nominal mask is not selected on the Company General screen.
Contents
Usage
The screen has been created to set nominal codes against the standard items in a payroll journal. Against each item there is the option of setting the nominal code and an alternative description to appear on the export. This gives the option of grouping together items. For example InPay enables the ability to export reclaimable statutory absence pay against all the individual types (Maternity, Paternity, Adoption and Shared Paternity) however by setting the items with the same description and nominal code these will group together in the export.
There is the option to hold different nominal codes per department and this is done by selecting the relevant department from the drop down list and setting the items accordingly. For the file to export correctly codes must be set against each item either at default or individual department level. If both are set the department will take precedence.
Against each department there is also the option to store the department code held by the accounts system. For example the department Marketing may have the code 01. There is also the opportunity to set the codes for cost centres if these are being used within InPay
By selecting the Pay Elements tick box, the options in the drop down list will change pay elements and the data will refresh. You now have the ability to add an alternative description and nominal code against a pay element at a default or individual department level. Setting a Pay Element nominal codes under the default department will also update the Pay Element Nominal Code in the Company Pay Screen.
Finally, there is also the option of setting the nominal code against the standard pay and deduction pay elements through the Company -> Pay Elements screen, if a code is set then any pay will be allocated to it in preference to the code P/L Gross Pay. Adding the nominal codes in the Company Pay Elements Screen will update the Pay Elements under the default department in the Accounts screen.
By changing the main drop down list option to Cost Centre you can also set nominal codes and alternative descriptions against the standard items and Pay Elements for each cost centre and a nominal cose against the cost centre itself.
Accounts
Once you have started adding data, this table will populate with rows according to which department or cost centre you have selected and if the pay elements checkbox has been ticked. Changing the selection will repopulate the table. Clicking on the headers enables you to order the data differently.
Clicking on a row entry will populate the above area with the details of this item allowing you to edit the data.