Company Email

Description

Use this page to add, edit or delete company email information.

Usage

This screen allows the entry of company email information. The data entered here is used to connect to your SMTP mail server when using email functionality within the payroll system. The following fields should be entered

Send From Address: The email address from which you wish to send emails from.*
SMTP Server: Specifies your Simple Mail Transfer Protocol (SMTP) server for outgoing messages. You can get this information from your Internet service provider (ISP) or local area network (LAN) administrator.
Use SSL: Check if SMTP Server uses SSL authentication.
CC Company Email - Will CC in the address on the Company Details screen on all emails
Send Summary Email - Will send a summary of all emails sent when a payroll is committed to the company email address
Server User Name: The user name for your SMTP server (if the SMTP server requires authentication).
Server Password: The password for you SMTP server (if the SMTP server requires authentication.

Override Report Email

InPay offers the opportunity to email payslips, P60s and P45s from the reports menu. The text can be overridden here.

Email Employees

Upon the commit of the payroll (or the publishing of payslips for clients using the supplementary run functionality) InPay offers the opportunity to email workers that their payslip is ready to view. Messages can be defined at a payroll level. Not selecting a payroll will allow a message to be configured as a default - if a payroll does not have a message configured, then the default message will be used. The option can be selected as shown below and the subject and body of the email should be populated as appropriate.

Send an Example - An example payslip can be sent by clicking the button. This will be sent to the email address contact provided in the Company -> Details screen. The details sent will be those showing on the screen at the time of click not those saved to the database, please ensure that any required changes are subsequently saved.

Example Subject:

{Forename} Your Payslip is Ready

Example Body:

Dear {Forename} {Surname}
Your payslip is ready to view at inpay.es.rsmuk.com/PayslipPortal4/{NewLine}{NewLine}
If you're not already registered, you may register here inpay.es.rsmuk.com/PayslipPortal4/register.aspx?CompanyCode=2D4314
or click the register link from the login page and use the company code 2D4314
Regards,
Your Employer

If you wish a particular payroll to not receive an email, you will need to enter the following characters in the body of the text and save: white space ,   , <p>, or </p>

Make sure you have selected the specific payroll that does not require an email, as below.

Restrictions

"Server User Name" and "Server Password" cannot be set unless the "SMTP Server Requires Authentication" checkbox is checked.

* it is important that the portion of the email address after the @ symbol matches the domain name of the SMTP server, otherwise there is a high likelihood that the email will be marked as SPAM by the recipient. If you are unsure please check with your local IT department.