Twinfield Implementation Checklist

Owned by Mark Holland (Unlicensed)
Last updated: Sept 09, 2022 by Kelly Collins

Template

  • Create company from template 002 RSM template.

General Ledger

  • Create import files for P&L, Balance Sheet and Reporting Structure and import
  • Open reporting structure and change access rights so available to all users within the company
  • Check general ledger against previous COA
  • Send reporting structure to client for approval
  • Approval given by client

Periods

  • Delete all periods and enter new starting year as first year of data to be imported.
  • Use auto fill to populate period names.
  • Ensure all periods for which data will be imported are open.

System Accounts & Dims

  • Update all VAT codes to show correct nominal code for VAT control account
  • Update system accounts (General>Company>Settings)
  • Dimension types - update names and formats of Dim 2 (KPL) and Dim 3 (PRJ)
  • Import Dim 2 and Dim 3

Bank

  • Set up bank accounts including acc no and sort code
  • Link bank to nominal account as a cashbook

Pay & Collect

  • Set up payment type for each bank account

Supplier/Customer

  • Agree cust/supp code with RSM InTime codes
  • update dim type format for Accounts Payable and Accounts Receivable (may need to redefine post import to force existing codes in)
  • populate supp import file and import
  • populate cust  import file and import
  • alternatively, manually enter suppliers and customers if small in volume

Transaction Type

  • For transactions types purchase invoice and sales invoice set free text field 3 to Allowed from the drop down menu.

RSM InTime Integration

  • Set up new user for integration "INTIME_CLIENT", use random password generator
  • Email RSM InTime team with following details:

         > RSM InTime login details

         > Twinfield agency code (database code - usually same as PASO code)

         > Accounts Receivable nominal code

         > Accounts Payable nominal code

         > VAT control account nominal code(s)

         > List of accounts payable and accounts receivable references with names

         > List of sales and COS nominal ledger codes (Dim 1)

         > Names of Dim 2 and Dim 3

         > List of Dim 2 and Dim 3 values

Client Portal

  • Obtain list of users from client with details of access levels
  • Email RSM InTime support to request company to be set up on portal with details of users including Revas users.
  • Check company has been set up correctly.
  • Arrange webex with client users to show basic operations of portal.
  • Release password reset emails and deliver portal intro.

Users

  • Email client for details of which users should have what level of access in Twinfield and Basecone.
  • Set up Twinfield users.
  • Set up Basecone users.

Data Migration

  • Import Monthly Movement TB's for the period September 2014 to 31st August 2015
  • Run Y/E 31.08.15 routine on Twinfield
  • Import Monthly Movement TB's for the period September 2015 to 31st January 2016
  • Import opening debtors - individual sales ledger items o/s at 31.01.16
  • Import opening creditors - individual purchase ledger items o/s at 31.01.16

Invoice Link

Go To Settings->Company Settings, Select Transaction Types.

  1. Search for “Sales Invoices” and select. All highlighted in screenshot below: Under “Free text fields”, under “Free text field 3”, select Usage: “Allow”, Location: “Header”. Under “Document imaging”, Enter Name: “Invoice”, Link: https://<CLIENT SERVER>/twinfield/showInvoice/$FreeText3$
  2. Search for  “Purchase Invoices” and select. All highlighted in screenshot below: Under “Free text fields”, under “Free text field 3”, select Usage: “Allow”, Location: “Header”. Under “Document imaging”, Enter Name: “Invoice”, Link: https://<CLIENT SERVER>/twinfield/showInvoice/$FreeText3$