Payment Applications
RSM InTime provides functionality to accommodate any clients who wish to use payment applications as part of their invoicing process. Payment applications can be submitted and approved within RSM InTime before being invoiced, either separately, or with other payment applications. This functionality requires the Advanced Billing module to be enabled on your agency; please contact the Support team if you would like to use this.
Setting Up Clients for Payment Applications
Once Payment Applications has been enabled for your agency, you will need to configure your client profiles to enable the payment application process against them. Select Profiles > Clients and either create or edit an existing client. Under the Advanced tab > Other, select Enable Payment Application.
Self Billing Clients & Payment Applications
If a client is self billing, you will need to tick the self billing checkbox under the Invoicing tab on the client profile. Where a client is self billing, the client manager will need to provide an invoice number upon approval and the client will need to provide their own invoice to be uploaded into RSM InTime. Where the client is not self billing, no invoice number is required on approval, the RSM InTime client invoice number range will be applied, and an RSM InTime invoice will be generated automatically.
Improvements in timesheet visibility based on client settings
If the payment application is enabled for a client (via edit client > advanced >enable payment applications checkbox), their timesheets will appear exclusively in sales → generate payment applications. If self billing is enabled for a client (via edit client > invoicing > self billing checkbox), the timesheets will only appear in sales -> process self bill. If payment applications or self billing is not enabled, the timesheets will appear in sales -> generate invoices.
Please note that the payment applications functionality is part of our advanced billing module. If you would like to know more about the advanced billing module, please contact our account management team.