RSM require a subdomain to be created for the purpose of RSM InTime users logging into RSM InTime. Each of our clients have their own unique subdomain and SSL certificate where their version of RSM InTime can be accessed from. This allows you to have a URL of your choice, such as 'timesheets.youragency.co.uk'. It also allows your instance of RSM InTime login page to be branded with your logo (see image below). You can then use a URL link, embedded in your website, to direct the user to that sub domain (your version of RSM InTime).

Once you have chosen a subdomain name, you will need to request for your website provider to create the domain for you. Your website is then required to be protected with an SSL certificate.

Every RSM InTime system needs to be secured with an SSL certificate for security purposes, the support team at RSM would have previously needed to provide a CSR (Certificate Signing Request) to you so that an SSL could be ordered. When ordering the SSL certificate, the minimum duration we require is two years. When renewing, we require the certificates at least 7 days in advance of expiration.

We have now added functionality to the system to allow you to start and complete the SSL order process via the RSM InTime system. You will now see a new option within Admin Cog > System > SSL Certificate

You will then see the following screen:

You will see instructions on the right hand side of the screen which details the steps to complete the order, however the areas are outlined below that require your attention:

Your Current CSR - If this is the first time using this functionality then this field will be empty, in order to generate the CSR please follow point 2 below
Generate a New CSR - Some fields here will require some information regarding your agency, please note the information entered here will need to match the information that your domain has, this will be checked when ordering the certificate

Site - This will display the URL of your domain, please make sure that this is correct, if there are any problems with this then please contact the support team
Country Code - Please enter the country code where your agency resides
County - Please enter the county where your agency resides
Town/City - Please enter the town or city where your agency resides
Company - Please enter your company name
Unit - Please enter a unit for your agency if applicable
Update CSR - Click this button when all the information has been entered and you will then see the CSR detail in the field detailed in point 1 above

3. When you have received the certificate back from your SSL provider then it will need to be copied and pasted to the Upload New Certificate box, you will also need to copy and paste the SSL providers Intermediate certificate to the entry box underneath. If the detail is correct and the certificates match, this will be confirmed with a Green tick.

4. Once the above has been complete then please inform the support team of the completion by emailing - support.in-time@rsmuk.com, they will then confirm completion of the installation and confirm when the certificate is live

Overview

In securing your web site with a digital certificate, your main aim is to provide proof of your online identity and in so doing establish a relationship of trust with those with whom you wish to interact online, with authentication being the most important element of a digital certificate.

Authentication provides users with proof that:

1. your company is a bona fide real world company.

2. they are connecting to the correct server.

A certificate's level of authentication may be seen as an indication of its quality – the higher the level of authentication provided, the greater the quality of the certificate. It is therefore important to understand that the various digital certificates available each differ in level of authentication depending on the issuing Certificate Authority (CA) or even the specific product. Some CAs perform only very basic authentication prior to issuing a certificate while others conduct extensive checks to ensure the identity of the applying organisation.

The following are the various authentication checks that are performed by CAs:

• Domain lookup to confirm that applying company owns the domain.

• Check existence of company to confirm that it is a legally registered organisation.

• Verification of identity of individual requesting certificate to confirm that they are an authorized representative.

All CAs perform one or more of these authentication checks, the result is certificates with a range of differing levels of quality. It is important to note that the more authentication checks performed the better the quality of the certificate. So make sure you determine exactly what authentication checks are performed before purchasing.

Implementation Process

1) RSM InTime Support creates an openSSL (-sha256)

2) RSM InTime Support sends details to the client with information containing: URL of RSM InTime site, Expiry date of current certificate, CSR attached (information in the CSR to be checked for errors) and finally the format in which the SSL must be created in.

3) The clients IT team or outsourced IT team, raise the CSR with the chosen provider e.g Go-Daddy, choose the length and level of cover they'd like to pay for.

Then return the SSL to Support@In-Time.co.uk for us to apply to the server we will host your RSM InTime subdomain on.

4) We apply the SSL for you, typically out of hours, after this has propagated (updated) worldwide (this can take up to 48hrs) your site will become/remain accessible and secure.

SSL Certificate Purchase Options

Our customers primarily opt for one of two options when securing RSM online applications with a SSL certificate, these are as follows:

• A free CAcert (http://www.cacert.org/) certificate, which although secure is not registered with common internet browsers such as Firefox and Internet Explorer and as such users will be presented with connection security warnings. The users can choose to ignore the warnings and not be prompted again.

•The alternative is to purchase a certificate from a provider such as Thawte http://www.thawte.com/ or VeriSign (http://www.verisign.com/) whose certificates are registered with common internet browsers. Certificates which are registered on internet browsers do not prompt the user with the above warning messages.

Duration

The minimum duration required for the SSL is two years.

SSL Certificate setup process

• Any sub domains required (e.g. timesheets.yourdomain.com) should be created by the client and confirmed to RSM Employer Services Limited in writing.

• RSM will generate a server certificate for each sub domain, which will in-turn be forwarded to the client.

• Upon receipt of the server certificate(s) the client should purchase the SSL certificate for each sub domain from a Certificate Authority. During the purchase process the server certificate(s) provided by RSM need to be uploaded. Please ensure the Web Server Type you choose is "Apache - X.509".

• The SSL certificate provider will supply a certificate which would need to be forwarded to RSM support. Please include both the root and intermediate certificates for your chosen provider. The certificate is used to generate a key store which is then uploaded to the server.

• Upon completion of these steps the site will be secure and can be accessed via the https protocol.

Certificates and Web Site Security

Reference: http://en.wikipedia.org/wiki/Ssl_certificate 14 April 2009

The most common use of certificates is for HTTPS-based web sites. A web browser validates that an SSL (Transport Layer Security) web server is authentic; so that the user can feel secure that their interaction with the web site has no eavesdroppers and that the web site is who it claims to be. This security is important for electronic commerce. In practice, a web site operator obtains a certificate by applying to a certificate provider with a certificate signing request. The certificate request is an electronic document that contains the web site name, contact email address, and company information. The certificate provider signs the request, thus producing a public certificate. This public certificate is served to any web browser that connects to the web site and proves to the web browser that the provider believed that the provider issued a certificate to the owner of the web site. Before issuing a certificate, the certificate provider will request the contact email address for the web site from a public domain name registrar, and check that published address against the email address supplied in the certificate request. Therefore, an https web site is only secure to the extent that the end user can be sure that the web site is operated by someone in contact with the person that registered the domain name.

Renewing your SSL

When renewing your SSL, we require the new certificate at least 7 days in advance of expiration.

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