Invoicing Terms

Invoicing terms can be created to appear on sales and purchase invoices. If your agency uses multiple bank accounts for payments, these can be assigned to individual terms. 

To create to new terms, go to System Administrator > Invoicing & Payments > Invoice Terms > Create.

Name - Enter a name which will allow you to easily identify the invoice terms. This name will appear in the Template dropdown under the Invoicing tab for Clients, Providers and Ltd Company Workers. 

VAT Label - Enter the term/label you would like to be used on invoices for VAT. 

VAT No. - Your agency's registered VAT number to appear on invoices. 

Company No. - Your agency's registered Company number to appear on invoices. 

Bank Details - The bank account details to be shown on invoices for clients/workers using this invoice term.

Extra Text - If you would like any additional text to be shown on the invoice, you can add this here. 

Payment Term Type - Each invoice term can only be used against Sales Invoices or Purchase Invoices. Please select which invoices this term should be available for. 

Invoice Template - If your agency has any custom invoice templates, these can be selected against each term. Otherwise 'Use InTime Default Invoice' will be the only options available in the dropdown.

Override Agency Contact Details - If you would like different agency details to be shown on invoices to your default agency details, you can tick this box and complete the alternative details. 

Once the invoice term has been saved, it will be available to select against the Client/Provider/Worker profile under the Invoicing tab. The invoice terms will be shown on the invoices under Additional Details as shown in the below examples.

As shown on the invoice: