Submitting an absence & viewing calendars

Your homepage dashboards provide you with an overview of all your requests and their status. In the top right-hand corner, you will see View Calendar.

Requesting a new absence via your dashboard

Click on New Request on your homepage. 

From the dropdown select the absence you require, once selected an Open button will appear, click on this and you will be taken into your absence request form. 

Holiday request 

Using the dropdown calendars and AM/PM options select the period of absence, you also have the option of entering text in the comment box. 

To help manage your holiday, you are giving a breakdown of Entitlement, Taken and Remaining Holiday on this page. When you are finished click Save.

On your homepage you will see your holiday request showing on your dashboard. Once your manager has accepted or rejected your holiday this will be removed from your Current Requests dashboard. 

Cancelling or amending my holiday request

Within the my current requests dashboard, click on the absence you wish to change. The details of your absence will appear with a revoke button. click on this to cancel this absence, if you still wish to keep your absence you can click on the cross in the top right-hand corner to simply close the box. If you wish to change your absence request, you will need to revoke the entire holiday and start your holiday request again. 

Sickness notification

Click on new request and select sickness notification and click open.

Using the dropdown calendars and AM/PM options, select the period of sickness. Select an option within the reason dropdown, there is also a comment box for you to add further detail. Click save.

As with all absences this will be on your dashboard until it has been authorised by your line manager.

All other absence requests

When clicking on the new request button, select the appropriate dropdown for the absence required. You will then be able to select the required days, click save and this request will go to your line manager. 

Reviewing all my absences

Click on MyHR in your menu bar, then click on the absence tab.  

You can request holiday and raise a sickness notification within this page and see a breakdown total of your holiday entitlement, sickness, and other absences. 

You can also see all your past and future absences at the bottom of the screen, the type column shows you the absence request. 

View Calendar

In the top right-hand corner of your screen, you have View Calendar. This allows you to see all your absences on a month-by-month basis. Today's date will always be highlighted in yellow. Holidays in dark blue and any other absence in light blue. You can hover over the absence to see the details of it. You can also select an absence by clicking on the appropriate date, and you will get a New Request box appear with the dropdowns for all your absence type requests. 

Requesting and viewing other calendars

Click on add calendar, type in the name and hit request.

If you have the ability to see other individual employee's calendars their absences will be shown alongside yours in your main calendar view. You will see a Calendar View by option at the bottom of the calendar, this allows you to select various calendars based on department and division. 

Depending on your settings, the calendar will either show your absences, and absences of anyone that reports to you.  Or you and anyone who reports to your manager in the company/division/department/locations etc except the manager.