Payments
- Mark Holland (Unlicensed)
Description
Use this page to add, update and delete employee payment information.
Contents
Usage
This screen allows the entry and maintenance of ongoing payments for an employee. For one-off payments use the Pay --> Adjustments page or timesheets.
Access to the fields on the screen is disabled unless an employee has been selected on the Search form at the top of the screen. Once an employee has been selected, the grid will show the payments for the employee, and the data entry fields will be available for entry/amendment of payments.
Whenever a payment is entered, amended or deleted the payroll will automatically process the change and adjust the employees pay to allow for the change. All adjustments will appear in the current period on the current payslip. The changes will not apply to previous periods.
Please note that only records that haven't been applied can be amended or deleted. 'Applied In Period' column indicates in which period a record has been applied. To make any amendments 'close' the record by entering the end date (end date of last closed period or above) and enter a new record with desired details.
Creating a Payment
Either the Annual amount or the Period amount must be entered for the payment. If the Annual amount is entered and the period amount is left blank, the system will calculate the Period amount based on the calculations set up for the pay element. Similarly, if the Annual amount is left blank and the Period amount is entered, the system will calculate the Annual amount based on calculation set up for the pay element.
Because adjustments (overtime etc) may be added in arrears, it is possible that the worker will have a change in salary whilst there the hourly rate will be updated at a later date. If this is required then a date should be added to the Rate Effective Date and it will be this date that is then used in the rate calculation.
Salary Details
This section shows the details of the employee's salary. All fields are read only.
- Salary: Made up permanent payments where the pay element is set to 'To be used in Salary Calculation' on the Company > Pay Elements screen.
- Hours: The Hours Payable set up on Employee > Employee Job screen.
- Daily Rate: Salary / Working Days in year. Displays based on value set on Company > Company General screen.
- Hourly Rate: Salary / Working Days in year / Hours. Displays based on value set on Company > Company General screen.
Salary Sacrifice
When you select a pay element that is a salary sacrifice element the option to add a reducing balance appears.
- Reducing Balance: if the payment is for salary sacrifice
- Amount Outstanding: the amount that is left to pay if the payment is salary sacrifice. This will reduce each period by the period amount.
Like normal payments, you can only enter a period amount or an annual amount, if it is a reducing balance the period or annual amount must be negative and the amount outstanding a positive value