YTD Balances

Owned by Mark Holland (Unlicensed)
Jan 02, 2018
3 min read

Description

Use this screen to create and update the year to date balances of the various pay elements at the start of the current period. Generally there will be no requirement to amend these values other than when a payroll is first migrated onto the system

If any changes are made please be aware that the P32 report YTD which pulls data directly from the payslips will not match other YTD reports such as the Pay Summary.

Pay Balances

Upon clicking the Pay Balances tab (or entering the screen as this is the default) the above screen will be displayed. At the top of the screen there are 3 important read only fields which are explained below.

  • Previous Tax Paid: This is the value from any P6 or P45 for the current year, entered into the system prior to this period. It is important to note that any P6 or P45 previous tax value entered this period will not appear in this box until the period has been committed (however the value will be included under Tax YTD on the current payslip)
  • Previous Taxable Pay: This is the value from any P6 or P45 for the current year, entered into the system prior to this period. It is important to note that any P6 or P45 previous taxable pay value entered this period will not appear in this box until the period has been committed (however the value will be included under Taxable YTD on the current payslip)
  • Taxable Pay: This is the value of all the below pay elements entered below that are set to taxable on the Company -> Pay Elements screen. If any of the balances below are added or updated this field will be automatically updated.

To edit any of the pay elements below just click on any existing element and overwrite the value, if the element is not in the list just select it from the Pay Element pick list and enter the YTD value as at the beginning of the current period.

One important point is that the Tax Paid pay element WILL include the previous tax paid if a P6 or P45 has been applied in a previous period.

NI Balances

Upon clicking the NI Balances tab the above screen will be displayed. At the top of the screen there is the option of select the NI Table Letter and whether the balance is that of a director. This will then change the display to show NI balances for the selection. To edit any of the elements below just click on any existing element and overwrite the value, if the element is not in the list just select it from the Pay Element pick list and enter the YTD value as at the beginning of the current period.

If amounts have been entered against the wrong NI Letter\Director combination then each row will need to be clicked upon and zeroed. The correct Letter\Director combination should then be selected and the amounts re-added.