The RSM InTime AWR module is there to assist you in making sure you comply with the Agency Worker Regulations. For more information about what the Agency Workers Regulations 2010 mean and how they affect you please refer to the HMRC website.

The module can collect and provide information regarding Agency Worker Regulations to all users, including the contractor, umbrella provider, client and agency. Each of these users can be requested to provide information that they are responsible for. Alternatively, this can be manually entered by agency administrators. Automated requests can capture information from the relevant participants, including:

• Contractor confirms business to business relationship.
• Contractor provides work history.
• Client provides comparator information.

• Client confirms day one rights.

• Umbrella confirms contractor is under Swedish derogation employment or not.

• Umbrella provides their margin level.

RSM InTime does not hold all the information required to be able to establish compliance with absolute certainty and in many cases some judgement and interpretation is required as part of the assessment. The intention of the module is to make an informed assessment based on the information it holds and to identify potential risks of non-compliance.

The core of the module is the AWR Report.

Configuring AWR

There are a number of configuration points which enable you to specify how the AWR module will work for your agency. For example, you can specify the number of qualifying weeks after which non-compliant placements become designated 'high risk'. You can also specify that clients receive weekly notifications of their high risk placements. Generally the system defaults should be suitable unless you have specific requirements.

1. From the menu bar, click Configuration > General > AWR Configuration 
2. On the AWR Configurations for Agency screen, adjust the configuration points as required. Each item has an explanation of the configuration point.
3. When you have finished making your changes, click Save.

Qualifying weeks

The AWR qualifying weeks are calculated based on a rolling weekly window that started on the date the AWR regulations came into effect: 1st October 2011. So these weekly windows run Saturday to Friday.
AWR qualifying weeks are NOT based on the InTime timesheet period. This is because InTime Timesheets can start on any week day and can be weekly, two-weekly, four-weekly or monthly in duration.
To accumulate an AWR qualifying week there needs to be a worked Shift within a given AWR week.
Therefore 2 weekly timesheets do not necessarily equate to 2 qualifying weeks.
If there are only shifts on Saturday or Sunday on one Timesheet, and only shifts on Monday to Friday on the subsequent timesheet, it would only result in 1 qualifying week for AWR.

By the same rational a single timesheet can result in two qualifying weeks if it has worked shifts on Monday to Friday AND on Saturday or Sunday.