The Missing Timesheet function allows you to find timesheets that should be received during a specified date range but have not yet been approved. A timesheet is considered missing if

It has not been created
Is in draft status
Is in submitted status
Has been rejected

It is worth noting that a timesheet is considered missing even if it has been submitted. This is because you cannot bill the client or pay the contractor until it has been approved.

How do I find missing timesheets?

Option 1

You can view the number of missing timesheets and the total value of all the missing timesheets combined on the "TIMESHEETS" activity dashboard shown below. By clicking 'Missing' from the "TIMESHEETS" activity dashboard, you use the filters to drill down further by different profiles, date ranges and status (for example Missing, Draft and Rejected).

There is also a shortcut to "Unauthorised" timesheets via the "TIMESHEETS" activity dashboard. This shows the timesheets that have been submitted but have not been approved.

Option 2

From the menu bar, click Timesheets > Search.
In the Status filter select Missing
Enter the date range you are interested in into the Timesheet End / Expense Receipt Date Range fields on the Date Ranges tab. You must enter both dates.
You can enter additional search criteria, such as a client or worker if required
Click Search.

A list of missing timesheets is now displayed. If the timesheet has been started, e.g. it is a draft or submitted, then the timesheet ID is displayed. You can click on this ID to view/edit the timesheet. If the timesheet has not been started then a Create link will be displayed.

Tip: You can also search for missing timesheets using margin report.

Related topics

Margin Reporting

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