February 2020.
- Tim Lee
- Kelly Collins
The February release brings in a few major changes for clients whom use the new user Interface.
- User Activations + new username and password email. (The username and password email changes affect everyone)
- Reporting suite
The following screens are also getting a new look, with improved features and handy tool tips to explain each of the functions.
- Administer Entitlement plans
- Administer Work plans
- Administer Public holidays
User Activations
Activating \ deactivating or changing the access to an employee will no longer fall under the Admin (User activations) screen. We have moved this over to the employees tab individual account. Please see below.
Once a new employee has been created, you will need to click on the actions button and click “Activate User”
This will bring up the access type box for you to select the appropriate access for this employee. Finish by clicking Activate.
You will receive a green message box at the bottom right of the screen to confirm the activation.
To Deactivate or change the access type, click either “Deactivate user” or “Change Employee Type”
New username and password email
We will also be sending out two emails when a new user is made active or a password reset is needed.
The major change will be to send separate username and password emails on activations.
The first email will contain the “username” and “URL”.
The second email template will contain the “Password”.
Reporting suite
The reporting suite now has a new look and feel to it. With improved functionality and features. For a full list of the changes and screenshots please head to the following Wiki Link.
We will be enabling this for clients one-by-one so please let us know when you would like to be moved over, sooner rather than later
https://documentation.in-time.co.uk/display/PL/New+UI+Reporting
Administer Entitlement plans / Workplans and Public plans
The administer series of screens have undergone some significant changes to the way they look.
Administer entitlement plans before and after.
We’ve now removed the Max CF box which is no longer needed in the entitlement plan. Whilst these are generally cosmetic changes, we’ve also added some handy Tool Tips (?) to explain what each box does and hopefully give you a general overview on how you would need to create the entitlement plan.
Administer Work plans before and after
One small change that you will need to make sure is accurate it the Full times hours. In the old Screen 37 and a half hours would have been noted like this 37:30. To keep in line with every other box with the same functionality, it will now be 37.5. Please note though any entry made in the old UI screen use the old scr
Administer Public holidays before and after.
The difference here is you would have used + PH to add or – PH to remove. Now you can use the + button to add and the red bin icon to remove.
The functionality in general for all three remains the same.
Finally to keep you updated on some smaller changes
- Workflows remaining when escalated and then approved, will be removed from both approver and escalated approver once dealt with.
- When the leave date of an employee has passed, the access will be limited to Payslips only for a certain amount of time.
- Extra Validation to the P46 Received date when the P46 Box in Pay>Payroll is ticked.
- You can now request TOIL in hours as well as Days.
- Toil request that are not yet now show in self-service.
- Selecting rows in the data tables are now get highlighted
- Incorrect entitlement issue when an employee has multiple weeks, work plan.
- New rates for the National Minimum / Living wage 2020
- Locked Headers in payroll batches (freeze frames)
- Holiday Entitlement issue fixed for mid-year starters
- Increased space in the appraisal notes field.
For more information on any of the new changes or to be booked in with us to move you over to our new UI system, please email support (support.hrl@rsmuk.com)