Please find our year end guide for 2022/23. Below are instructions on how to file your final submission, create new pay periods for the coming tax year, and how to deal with tax codes.

Details

HMRC Filing

Pay Periods

Committing Payroll

HMRC Filing

As in previous years, there is no difference to normal filing of the FPS and EPS except that the final submission of year box should be ticked on whichever return is sent last (this will normally be the month 12 EPS, but may be an FPS if the EPS has been filed early).

When the final submission of year is ticked, a ceased date field will appear. Please note: This should not be entered unless the company has ceased trading.

Pay Periods

In order to commit the last period of the year, InPay requires the first period of the following year to be set up in the system. This is done within the payroll - pay periods screen. We recommended using the generate button, as this will provide a wizard to create the entire year’s periods, rather than manually setting up each period one at a time.

Select your payroll and then click generate.

Fill out each section, if you are ticking specific date options, the date field will unlock enabling you to enter a date.

Once ready, click generate.

You will then see all the periods generated for you. You can click on each period and adjust dates if required. For full details on how to use these screens go to payroll - pay periods.

Committing Payroll

Upon committing your last payroll, InPay will make the additional amendments to records:

A new cumulative tax code record from 6 April 2023 for any employee on a wk1\mth1 code will be created.

If previously ticked, the employment allowance flag (and related information) will be removed from the company - details screen.

Tax Codes

Once committed you will be required to do the following tasks.

Apply any outstanding P6s received for 2022/23 via the HMRC data retrieve screen.

Apply any P9s via the HMRC data retrieve screen (this will apply on 6^th April 23.)

Please note: There is no requirement to run a tax code uplift for 2023/24 as the standard tax codes remain at 2022/23 levels.

P60s

Once all of a company’s payrolls for 2022/23 have been committed into the 2023/24 tax year, P60s can be run within standard reports, the report P60 Pre Printed 2022-23 has been added under the statutory category. This can be printed out on plain paper, and the P60 will be directly available for the employee to download through their payslip portal account.

New Rates

All of the legislative information for the 2023/24 Tax Year can be found through the company - legislative details screen.

Holiday Schemes

If you are using the InPay holiday scheme functionality and wishing to align your scheme with the payroll year, please be aware that the holiday year uses the pay period start and end dates and not pay dates.

Please also note that the scheme rolls over when the whole period is in the new holiday year. For example, if the pay period start date is 29 March and the end date is 4 April, the new scheme will come into force for the period starting the 5th April if the holiday year start date is 1 April.

If you intend to carry forward holiday, the 1. employee - holiday plain report should be run for the last period of the previous year. Any carried forward balances can be updated by importing data and selecting employee holiday scheme.

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