InPay Year End Guide 2018/19

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HMRC Filing

As was the case last year there is no difference to normal filing of the FPS and EPS except that the Final Submission of Year box should be ticked on whichever return is sent last (this will normally be the month 12 EPS, but may be an FPS if the EPS has been filed early)

Upon ticking the Final Submission of Year, the user is given the opportunity to enter Ceased Date. This SHOULD NOT BE ticked unless the Company has ceased trading.

Pay Periods

In order to commit the last period of the year InPay requires the first period of the following year to be set up in the system. This is done through the Payroll -> Pay Periods screen. It is recommended the Generate button is clicked as this will provide a wizard to create the entire year’s periods, rather than manually setting up each period one at a time

Committing Payroll

Upon commit, InPay will make the additional amendments to worker records

Create a new cumulative tax code record from 6 April 2019 for any employee on a wk1\mth1 code

Tax Codes

Once committed the following tasks are required.

Apply any outstanding P6’s received for 2018/19 via the HMRC Data Retrieve screen
Run a tax code uplift from the Payroll → Tax Code Uplift screen. This year’s uplift should be for 65 points for L codes (71 for M and 59 for N).
Apply any P9s via the HMRC Data Retrieve screen

P60's

Once all a company’s payrolls for 2018/19 have been committed into the 2019/20 tax year, P60s can be run from the Reports page under the Statutory Menu. The report P60 Pre Printed 2018-19 has been added and this can be printed out on plain paper. The P60 is also directly available for the employee to download through their Payslip Portal account

Auto Enrolment Pensions

From April 2019 the minimum contribution levels set out by legislation rise to 5% Employee's and 3% Employer's. If the scheme is marked as Basic then then this uplift will happen automatically. However it is for the client ensure that any non Basic Scheme are uplifted where required to meet legislation.

The new rates can be imported through the Import screen using the Employee Pension format type, upon import InPay will end ALL the worker's current pension records on the day prior to the Start Date of the imported pension record

Please ensure that the Start Date matches the PRP Start Date* of the Pay Period. InPay will fully pay any pension record which overlaps even partially with the pay period. Ending one record and starting another mid period will lead to an OVERPAYMENT OF CONTRIBUTIONS

*The PRP Start Date will differ from the Payroll Start Date on the payslip if pensions are paid in arrears. As per government legislation InPay assesses workers and makes deductions based on the PRP Start Date.

New Rates

All the legislative information for the 2019/20 Tax Year can be found through the Company → Legislative Details screen

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