BACS Generation

Description

Use this page to generate, edit and download BACS files.

Usage

The company BACS control screen allows the generation, edit and download of BACS files for a company within the InPay Payroll system.

Basic Details

This screen allows you to generate BACS transactions for both payroll and P32 using the current or previous period pay information. You may also create a blank file and add transactions manually. The generated transactions are held on the database, where you can edit them, add more transactions or delete unwanted ones. To select the type of BACS file (payroll or P32) use 'Type' dropdown box. When the file is satisfactory you can download it to your computer and pass it to your BACS system.

Generate

To generate a new BACS file click on the New button and enter the following

Filename: Any name that identifies the file to you
BACS Date: The BACS payment date. This may not be a Saturday or Sunday and should be earlier than the pay date.
Note: Any other information you need to identify the file.
Type: The type of the file to be created (Payroll or P32).
Include These Payrolls: Select the payrolls you want to generate transactions for. All payrolls are shown for the current and previous periods. Select the previous period payroll if you normally commit the payroll before doing the BACS transmission. Visible when the Payroll BACS File type is selected in the Type. Upon selection, if only one option has been selected and the BACs date has not been manually entered, the BACs date will be populated with the last working day of the period before the period pay date.
Subsequent Process Run: If there has already been a payment made in the pay period clicking this tick box will just pay the difference between the current value and the previous payment(s) made on all files since the last non subsequent process run. Visible when the Payroll BACS File type is selected in the Type list
Tax Reference: The Tax Reference. Visible when the P32 BACS File type is selected in the Type list.
P32 Type: The type of the P32 (either Monthly or Quarterly). Visible when the P32 BACS File type is selected in the Type list.
Tax Period: The tax period (6 digits, i.e April 2017 would be 201701). Visible when the P32 BACS File type is selected in the Type list.

Click Generate to create the BACS file and transactions. The file will be created if the P32 BACS File type is selected in the Type list. Otherwise the Generate BACS File screen will open allowing the employees to be chosen for the file before generating it, this will also give the option of making payments of Court Orders, Pensions and Deductions (For example GAYE) as well as Salary. In order that these options are available they need to first be ticked in the Company General screen.

Edit

To edit a BACS file select the file you want to edit in the grid and click Edit... A new screen will appear with the details.

Download

To download a BACS file select the file you want to download in the grid and click Download. When the Open/Save dialog appears, click Save, select the folder you want to save the BACS file to, and click OK. The format will be the one selected in the Company Bacs Parameters screen.

Publish

If Publish is selected on the Company General screen, you can send bacs files directly to the Client Portal from this screen.

At various stages of a file being published there are restrictions on deleting a file and creating a new one for the same pay period (unless subsequent run is ticked). These restrictions are removed if there is an error or the file has been rejected.