Description
Use this screen to set up a companies nominal reporting codes using nominal masks. This page will only be accessible if use nominal mask is selected on the Company General screen.
Contents
Usage
This page has been set up to provide a more flexible way to determine what nominal codes should be used when producing a payroll journal report. Nominal masks provide a method of pulling various codes together for a nominal item using a simple template.
A mask must be assigned to each nominal item to provide accurate reporting.
Nominal Masks
- Nominal Narrative – This is the name of the nominal mask and should be meaningful.
- Source – Is limited to the following codes (can be left blank):
- C cost centre code
- D Department code
- N Employee number
- 1,2,3,4,5,6,7,8,9,0 User defined codes – found on the employee general screen
- Position – Indicates which character will be used from the source indicated above. If the above is blank then the character entered here will be used.
Example
Source | D | D | D | D | D |
| C | C | C | c | c |
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CharPos | 1 | 2 | 3 | 4 | 5 | - | 3 | 4 | 5 | 6 | 7 |
| 1 | 1 | 1 | a | b | c |
In this example we will use the following
Department code – DEPT101
Cost Centre code – CC12345
The resulting nominal code will be DEPT1-12345 111abc
Allocate Masks
- Type – The list of nominal items has been broken down into simpler shorter lists. Changing this selection will reload the description list and the table of allocated masks. The options are:
- B\S
- P&L
- Payments
- Deductions
- Description – A list of the items available for this type. Multiple items can be selected to allocate a mask to more than one item at a time.
- Nominal Mask – A list of the nominal masks that have been set up.
Nominal Codes
- Type – You can allocate nominal codes to Departments and Cost Centres. Switch between these two types using this field. When changed, the description list and table of allocated codes will reload.
- Description – This is a list of available Departments or Cost Centres based on the above selection. Multiple items can be selected to allocate a code to more than one item at a time.
- Nominal Code – The nominal code to be assigned to the selected item(s).
Report Fields
Use this tab to determine how a nominal mask will be sectioned into columns on the Nominal Export report. Each row represents a field and you can specify the starting position and length.
Using the example mentioned above, start position 7 with length 5 would return 12345.
The combination of length and position entered here cannot exceed the maximum length of a nominal mask, 40.