Understanding People Manager versions

Employee data

The system allows you to store various categories of data, such as personal data, contract data and pay.

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Organisational structure

People Manager allows you to structure your employees into various groups, such as teams or departments. In the Lite version, you can put your employees in Departments only.

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Timesheets

The Timesheet module allows your employees to enter the time they start work, take a break and finish work. They can also edit their timesheet as often as they like throughout the week. When they have completed a full week, they can submit their timesheet. Usually, the employee’s manager will be asked to approve it. Approved timesheets are then included as part of the next pay-run.

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Reporting

Both versions include reporting but the Lite version has a reduced set of reports and does not include the report builder.

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Variable Pay

You may have employees who receive irregular pay, for example, if they work a different number of hours each week. People Manager allows you to enter variable pay either by entering timesheets, or a payroll batch. Timesheets would typically be used when you need your employees to fill out a timesheet that must be approved by a manager. Payroll batches are a convenient way to add variable pay for a number of employees. You can either upload a spreadsheet, or enter the information directly into People Manager.

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Work plans

Workplans allow you to record the hours that employees work. For example, you might have a full-time workplan and a weekend workplan. If you have employees who don’t have regular hours, you may also need a zero hours workplan.

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Entitlement plans

Entitlement plans govern how much holiday or sickness entitlement an employee has each year. You can also use entitlement plans to manager other sorts of entitlement, such as training days.

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Absences

The system can be configured with various types of absence. As a minimum, you would typically have absences for holiday and sickness. However, you can have absences to manage things like TOIL, training and compassionate leave.

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Absences and payslips

Information relating to absences can be displayed on the employee’s payslip. The employee will clearly see the reason for the deduction, the dates relating to the deduction, and the amount of the deduction.

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Holiday for hourly staff

For your hourly staff, we will implement the standard HMRC rolling 52 week average payroll calculation, providing you are able to provide us with sufficient pay history. If you cannot provide sufficient pay history, you will have to provide the holiday rate for each employee until we have processed enough pay periods.

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Documents

You can upload documents to your employees records. The Core version allows you to create templated documents which can be automatically populated with data from the employee’s record. These documents can be automatically attached to the employee’s record. You can request employees to accept these documents via electronic signature.

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Expenses

You can configure People Manger to capture expenses that your employees may incur during their employment. Expenses are entered by the employee and, usually, approved by the employee’s line manager. These are then paid as part of your normal pay run.

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Holiday calendar

The calendar show various holiday events relating to you, and other employees in your company. For example, if you are a manager, you will be able to see events relating to your team members. Employees can request access to their colleagues calendars for access when requesting absences.

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Employee access

Clients using the Core version would typically set up access for all, or most, of their employees. The Lite version only provides access for your HR team.

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MyHR section

The MyHR section shows employees a view of their data. You can choose which of the sections you want to be available and we’ll help you configure this during your implementation. 

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