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- Filename: Any name that identifies the file to you
- BACS Date: The BACS payment date. This may not be a Saturday or Sunday and should be earlier than the pay date.
- Note: Any other information you need to identify the file.
- Type: The type of the file to be created (Payroll or P32).
- Include These Payrolls: Select the payrolls you want to generate transactions for. All payrolls are shown for the current and previous periods. Select the previous period payroll if you normally commit the payroll before doing the BACS transmission. Visible when the Payroll BACS File type is selected in the Type. Upon selection, if only one option has been selected and the BACs date has not been manually entered, the BACs date will be populated with the last working day of the period before the period pay date.
- Subsequent Process Run: If there has already been a payment made in the pay period clicking this tick box will just pay the difference between the current value and the previous payment(s) made on all files since the last non subsequent process run. Visible when the Payroll BACS File type is selected in the Type list
- Tax Reference: The Tax Reference. Visible when the P32 BACS File type is selected in the Type list.
- P32 Type: The type of the P32 (either Monthly or Quarterly). Visible when the P32 BACS File type is selected in the Type list.
- Tax Period: The tax period (6 digits, i.e April 2017 would be 201701). Visible when the P32 BACS File type is selected in the Type list.
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To download a BACS file select the file you want to download in the grid and click Download. When the Open/Save dialog appears, click Save, select the folder you want to save the BACS file to, and click OK. The format will be the one selected in the Company Bacs Parameters screen.
Publish
If Publish is selected on the Company General screen, you can send bacs files directly to the Client Portal from this screen.
At various stages of a file being published there are restrictions on deleting a file and creating a new one for the same pay period (unless subsequent run is ticked). These restrictions are removed if there is an error or the file has been rejected.