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We are pleased to confirm the upcoming release of People Manager. This will be available to all users by 22 May 202326 June 2023.
Listening to our users is important to us. We hope that you find these changes useful, and they help in streamlining your business processes. Please contact support if you wish to discuss these functions further or, if required, have them switched on for you.
All previous release notes can be found here: Release Notes
Key
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Multi-factor authentication - You will now be able to use MFA when logging into People Manager, provided you with even greater security.
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New features:
Copy of People Manager Release May 2023 02
Copy of People Manager Release May 2023 02
Improvements:
Employee name on calendar request emails
New features details
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MFA is a two-step process. You will log in to People Manager as normal, and then required to enter a one-time password. This password is generated by a mobile application authenticator. These can be downloaded via app stores, the most common ones are google authenticator and microsoft authenticator. When you go into your app, you will be given a one-time password (which is time sensitive) to enter into the client portal login screen. This adds an additional layer of security to your data and login details, based on a password that only you know, and a one-time password on a device that only you have. Go to multi-factor authentication for further information.
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We have added an additional column within workflow settings, called prevent overbooking. If this option is ticked, an employee will not be able to overbook the absence type outside of the entitlement. Please contact support if you cannot see this option within your system and would like it enabled.
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We have added a new inactive tick box within certain manage lookup fields. If this is ticked, the values will not appear under employee dropdowns for selection. All historical records will still show the original value.
The inactive box is available on the following look up options: bonus, allowances, deduction, department, division, region, location, team, absence reasons, ethnicity, & loans.
When you go into the lookup detail, tick the inactive box, and click save.
You will see an inactive column, and a Y in the column for any lookups that have been made inactive.
Improvement details
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highlights
New note boxes - We have added note boxes in 5 key areas within the employee records.
Approver shown in MyHR- Employees will now see an approver field within the main tab of MyHR.
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New features:
Leave date column within timesheet status report
Improvements:
Assigning payroll details without an email address
Syncing information between People Manager and InPay:payroll number updates from InPay; title names for departments and divisions
Increased character length for absence type titles
Department and division names updating in InPay
Non-UK payrolls and NI numbers
New features details
New note boxes Anchor New comment boxes New comment boxes
| New comment boxes | |
| New comment boxes |
You will now see 5 new note boxes within the employee record screens. These comment boxes will allow free text notes to be written. You can find these within the contract - details tab. Then within the pay section: details tab, pensions tab, allowances tab, and the deductions tab. When you click save, the note along with the other details in that tab will be saved.
Approver shown on MyHRAnchor Approver shown on MyHR Approver shown on MyHR
| Approver shown on MyHR | |
| Approver shown on MyHR |
When an employee goes into MyHR, they will now see a greyed-out field showing their approver on the main tab.
Leave date column within timesheet status reportAnchor Leave date column within timesheet status report Leave date column within timesheet status report
| Leave date column within timesheet status report | |
| Leave date column within timesheet status report |
We have added a new column called leaver date in the timesheet status report. This will allow you to add a filter on this date when exported to CSV.
The timesheet status report is part of a suite of locked standard reports within People Manager. Go to reports for further information.
Improvement details
Assigning payroll details without an email address Anchor Assigning payroll details without an email address Assigning payroll details without an email address
| Assigning payroll details without an email address | |
| Assigning payroll details without an email address |
We have added additional validation to our employee records. Administrators will no longer be able to set payroll details for an employee who doesn't have an email address within the contract - organisation tab. Within the pay, payroll tab you will see a red error message advising you the employee's email address is missing.
Syncing information between People Manager and InPay Anchor Syncing information between People Manager and InPay Syncing information between People Manager and InPay
| Syncing information between People Manager and InPay | |
| Syncing information between People Manager and InPay |
Payroll number updates from InPay Anchor Payroll number updates from InPay Payroll number updates from InPay
| Payroll number updates from InPay | |
| Payroll number updates from InPay |
If you are using our PAYE software InPay, you will now notice that if an employee's payroll number is updated in InPay, it will automatically sync and update the employee's record in People Manager.
Department and division names updating in InPay
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Previously you may have experienced error messages due to the names of departments, locations, divisions being case sensitive. For example, if in InPay a department is called Data And Analytics, but in People Manager it is called Data and Analytics, People Manager would believe the department needed to be created, but InPay would reject this as the department already existed. This will no longer be case sensitive, and the two systems will recognise that the names exist regardless of capital or non-capital letters.
Ability to hide titles
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You can now request to hide titles from the summary page, and an employee's home page. This is done at company level, so all titles will be removed for all employees. If you wish to have this enabled, please speak to support.
Calendar requests Anchor Calendar requests Calendar requests
| Calendar requests | |
| Calendar requests |
You may have noticed calendar requests going to the manager, instead of the employee whose calendar was being requested. This will now work as expected. Go to submitting an absence & viewing calendars to see how to request to view a colleagues calendar.
Deleting documents Anchor Deleting documents Deleting documents
| Deleting documents | |
| Deleting documents |
When trying to delete a document against an employee, you may have been unable to do this with documents containing an & symbol within the title. This will now work as expected. Go to documents - mail merge and uploading documents for more information about this feature and how it can help your business.
Increased character length for absence type titles Anchor Increased character length for absence type title Increased character length for absence type title
| Increased character length for absence type title | |
| Increased character length for absence type title |
Within manage lookups we have increased the absence type field to 40 characters from 20. Manage lookups give you the ability to create additional dropdown options for various entries within People Manager.
Notification corrections Anchor Notification corrections Notification corrections
| Notification corrections | |
| Notification corrections |
We have updated notification messages that appear in the bottom right hand corner. Previously there were notifications such as saved successful and deleted successful. These have been updated to save or delete successful.
Non-UK payrolls and NI numbersAnchor Non UK payrolls and NI numbers Non UK payrolls and NI numbers
| Non UK payrolls and NI numbers | |
| Non UK payrolls and NI numbers |
If you assign a non UK payroll or no payroll at all within the pay - payroll tab, the NI number field will no longer be visible in MyHR for the employee. If you assign a UK payroll, the field will be seen as expected.
Bradford factor alerts Anchor Bradford factor alerts Bradford factor alerts
| Bradford factor alerts | |
| Bradford factor alerts |
In some circumstances the Bradford factor on the alerts dashboard was not calculating correctly. This will now work as expected. Using alert configuration you can set up a variety of dashboard alerts for admin and managers.