November 2021

People Manager Release Notes November

Introduction of new Signature section on documents that require Employee acceptance

• Admin has to manually enter the keyword <<SIGNATURE>> in the document, wherever required by keeping a minimum of 6-7 cm space beneath the text.

• New check box ‘Signature Required’ added during document upload (Admin>Employee>Documents). System will validate whether the <<SIGNATURE>> keyword is present in the uploaded document if the checkbox is selected.

• Create the documents by right clicking on the employee tree, select the documents, employee folder check Requires Acceptance, select the employees and save.

• There will be a notification in the Employee home page under ‘My Documents to Accept’. The document opens in the webpage with the Signature box. Employee can sign and accept. After accepting, admin can view and download the documents as PDF in Employee>Documents and should be able to view the signature

New ability to create multiple payroll administrators who will be able to submit their own respective payrolls

• Previously, only full admins could do the payroll submission. With this change, admin can create multiple payroll admins, assign them a payroll and those payroll admins will be able to perform payroll submission
• Select the ‘Payroll Submission’ checkbox in Security Access group

• Go to Admin>Payroll>Select the payroll>Security Group Restriction>Select the payroll admin>Save

• Now the Payroll admin will be able to submit the payroll. During the submission payroll admin will only see his assigned payroll in the dropdown. The Company dropdown in Employees>Pay>Payroll will also be restricted to his / her assigned payroll company

LITE- User will have the ability to create values for dropdown lists in the Training screen

• New hyperlinks to Create new course, Provider, Result, and the created values will appear in the dropdown list for later use

Historic Bonus, Allowances and Deductions will be locked once the payroll submission period is over.

• Employee>Pay>Bonus: All the bonus fields will be disabled & Save and delete buttons will not be present if the bonus date is before the current period start date.

• Employee>Pay>Allowances, Deductions: All the fields will be locked except for the End date if the start date is before the current period start date. Save button will alone be present so that the admin can update the end date alone.
• End date will also be disabled if the end date is before the current period start date. Both Save & Delete buttons will not be present in this case

Minor changes / improvements:

• Admin can delete or update all the Manage look up attribute values from new UI
• Legacy fields such as Late starter, Late leaver, no validation, Paper payslip, Email payslip, Email, Email password are removed from Employee>Contract>Detail page
• All the P46 references in Employee>Pay>Payroll screen are now changed to ‘Starter Declaration’ and P46 Declaration reference changed to ‘Starter Statement’
• Fixed the issue on Data Import tab for Employee Pay
• Employee organisation email address will be deleted after ‘x’ number of days for a leaver. The number of days can be configured using ‘LeaverUserAccessDays’
• Fixed the payment issue when multiple batches contain same pay elements.