A customisation is any data mapping or processing that is not applied as part of the default configuration. Customisations are only applied when processing a placement update event – they can not be applied when processing a Candidate, Contact or Company update event. They are applied at the end of the import process.

Almost any field in Bullhorn can be mapped to any field in InTime including from the Candidate, Company and Contact but there are a few exceptions due to limitations of the Interface. As well as straight data mapping, some processing can be performed as part of the import. 

During your integration test phase InTime support will work with you to establish any customisations you require. After you have gone live, additional customisations should be requested via the customisation request form attached below. Implementing these will be chargeable on a time and materials basis.

Common customisations:

The following data fields are frequently required in InTime that are not mapped from Bullhorn by default:

Worker:

Engagement type for HMRC intermediary reporting

Limited Company contact details and address

Bank details if you intend to make payments from InTime.

National Insurance number & Table letter

Gender

VAT Code

Limited Company VAT registration number

Limited Company registration number

Account Number - to link to the appropriate record in your accounts or payroll system

Self Billing

Ltd Company Providers (Umbrellas)

Accounts reference – to link invoices the appropriate record in your accounts system

Bank details if you intend to make payments from InTime.

VAT Code

VAT registration number

Company registration number

Self Billing

Manager:

By default the InTime Manager is mapped to the Contact associated with the Job/Vacancy. In InTime the Manager is normally the Timesheet approver which is often a different person to who arranged the contract.

Client:

VAT Code - If you have VAT registered clients and suppliers you will need to set the appropriate VAT code so the VAT is correctly applied to invoices.

VAT registration number

Company registration number

Accounts reference – to link invoices to the appropriate record in your accounts system.

Invoice payment terms e.g. 14 days from Invoice date.

Placement:

Pay and Charge currencies.

Rate names and periods - a standard naming convention is applied otherwise.

Alternative managers.

Placement financial fields – These are normally used to indicate company structure and can be used for grouping items in reports or as additional information on invoice export.

Expense template.

Approval routes.

Invoicing contact – if you need to invoice a client at more than one address you can set the charge contact details on each placement.

Purchase Order Numbers.

Customisation request form

In order to implement a custom mapping InTime support require the information in the following form. Please complete all the details for each mapping and submit to InTime support to request a custom mapping from Bullhorn to InTime. InTime support will then assess the feasibility of the mapping and provide you with a quotation for the effort required to implement it. A Microsoft Word version of this form is attached to this page which you can download and complete.

Some examples are shown below: