InPay now allows the creation of Supplementary Runs.
In essence this allows a worker to have multiple payslips within a pay period and means that the runs can be paid via BACs and a sub set of reports run against it.
With Supplementary Runs configured InPay will continue to run in the same fashion. However a Create Supp Run button will be available through the Payroll -> Processing screen.
Initially the pay will process in the period as normal. The following payslip shows Test Worker paid their Basic Salary for the period
and this can be paid by BACs as Normal.
In this example the worker is due a Bonus in April which had not been paid. The user can go to the Pay -> Processing screen and click Create Supp Run - 2 (figure 1). Once a supplementary run has been created in the current period there will also be the option to delete the previous Supp Run.
The original payslip will now show as below.
The "- 1" against the payslip highlights that the Supplementary Run functionality has been used.
By adding a Bonus payment against the worker, the payslip view in InPay will show as follows.
When all pay has been entered the Validate Supp Run button should be clicked.
Once you have validated the supp run then either of the runs will be available to pay by BACs and reporting. If the first run was not published at this point then it will now be published to the Payslip Portal.
Also, through the Reports screen the Pay Summary, Pay Summary Detailed, Pay Method Payslip Reports can be run at Supplementary Run level.
Please note that the pay period should be the six digit pay period followed by the Supplementary Run number without a hyphen as shown above. Two examples are shown below.
When a run is in validation stage, you will now get the options to create a supp run or amend the current supp run.
Amending the supp run will allow you to make changes to the supp run that is currently Validated. You also have the option here to click Publish Payslip to make them available on the payslip portal.
An important point is that once a Supplementary Run has been created in a pay period, any further pay must be validated as a Supplementary Run before commit. If the user commits the payroll while there is additional pay the following error will occur.
Likewise any Supplementary Runs in a period must be deleted before a rollback is performed otherwise the following error occurs.
It should be noted that the functionality described above does not restrict the running of reports across the entire period as normal.