This section controls all pay types for your employees. You can hold salary details as well as putting through one-off payments, pension and loans. Your payroll department will be able to help you with these fields and the information they require. We have provided additional security on some of these tabs, with fields being lock once entered. Certain users will have the ability to unlock these.
Click on the link below to go to the appropriate tab you wish to review
Lookup dropdowns & alerts for this section
Details
We recommend you use the date field to help with your audit history tracking. You can use type of change and reason drop downs to show why there is another record, these drop downs are prepopulated, but you can add to these within lookups. The date also will be used for any salary pro-rata payments for starters and leavers within a batch. Remember to use the create button for a new record and the save button once details have been entered.
You can use the currency field if you wish to, but this is not mandatory. This can be controlled by creating and editing lookups.
Depending on what basis you pick: Annual, Daily, Hourly, Monthly, or Weekly, and then the amount you enter, People Manager will calculate and prepopulate the greyed-out fields.
Hourly - Salary divided by weeks in year (52 or 52.14), divided by the average work plan hours or the contractual hours if a work plan isn't present.
Weekly -Salary divided by weeks in the years (52 or 52.14).
Monthly - Salary divided by 12.
Annual - Multiplied by which ever option you have pick in the basis.
Rates
The rates tab can be useful if you have someone that has various job roles that are paid at different rates. The job type dropdown is controlled within creating and editing lookups.
Payroll
This section will be required if you are using Pay Manager via our payroll submissions, for further information please see to our Support Team. If you don't use our payroll systems, you can still use this tab to store relevant information that may help your payroll department.
This area stores all of the tax details for your starter, this includes:
student loans, starter declaration, P45 details and the employees tax and NI information. You will also assign the payroll details payment method and pay frequency. Your payroll department will be able to help you with these details, alternatively you can go to Payroll - GOV.UK (www.gov.uk) for further assistance.
Once set these fields become locked, you will be required to click Unlock to be able to change details. This is restricted to certain users.
Pension
You can create multiple pensions schemes with the admin menu. Once created they will be available for selection within the scheme dropdown. If you have set the employer and employee percentage contributions within the scheme set up they will automatically populate in the contributions fields, you can however amend these contributions if they differ for a particular employee. There are question marks you can hover over that provide additional explanations to help you. If you have a payroll managed service with RSM, please speak to our Support Team.
Further down the page you have the option to enter Retirement Details.
Bank
You will only ever store the current bank details of an employee, we do not hold historical records. Please note that you will simply over key these fields and then hit Save. These can also be updated by the employee if you wish, and this can be set that you will authorise the update before it updates the record.
Bonus
This area allows you to enter bonuses. If you would like to have various bonus types to choose from in the Type field, you can go to creating and editing lookups and select bonus lookup and set all of your bonus requirements up. If you have multiple bonuses that you wish to be shown separately on payslips then each bonus will require a separate pay element as well. Once you have added your bonus record with date, type and amount, click save. Please note, the date field here will not pro-rata. If you put the 15th of the month, it will pay the whole amount within that pay period.
Benefits
This screen allows you to add all benefits for your employees. You will need to create a new record each time. The type field can be populated by creating lookups, and the renewal date can have an alert associated with it. We have provided a variety of fields allowing you to add a policy number, employee and employer amounts, and the allowance.
Allowances
As with the benefits screen, you will need to create a new record each time. The name field can be populated by creating lookups By leaving the end date unpopulated the allowance will continue to run each pay period. This can be added to submissions for payroll purposes as well, if you require further help with this please contact our Support Team. Please note, this screen is effective date driven and will calculate the deduction amount based on this field. I.e., if you put the 15th of the month and the amount is £200, it will only take £100 for that pay period. You can configure alerts against the end date field on this tab.
Deductions
As with the benefits and allowances screens, you will need to create a new record each time. The name field can be populated by creating lookups. By leaving the end date unpopulated the allowance will continue to run each pay period. This can be added to submissions for payroll purposes as well, if you require further help with this please contact our Support Team. Please note, this screen is effective date driven and will calculate the deduction amount based on this field. I.e., if you put the 15th of the month and the amount is £200, it will only take £100 for that pay period. You can configure alerts against the end date field on this tab.
Loans
Within the loan screen, you can record the loan amount and the repayment amount per period. The remaining balance is greyed out and will automatically update after each pay period. If the loan has been paid outside of the system, you can mark this as repaid. Each loan should have its own entry, and within creating and editing lookups you can add loan types. This can be added to submissions for payroll purposes as well, if you require further help with this please contact our Support Team.
Misc
This tab allows you to hold other information if you wanted to and report on it. This can be added to submissions for payroll purposes as well, if you require further help with this please contact our Support Team.
Lookup dropdowns & alerts for this section
Here is the list of dropdown lists and alerts can configure for the personal section. Go to creating and editing lookups to find out how to add or change your dropdown lists and alert configuration to set up your reminders.
Pay section | ||
| Where in People Manager | Name of dropdown | Name within manage lookups |
|---|---|---|
| Details tab | type of change | Salary change types |
| Details tab | Basis | Salary basis |
| Details tab | Currency | Currencies |
| Details tab | Reason | Salary change reason |
| Details tab | Grade | Salary grades |
| Rates tab | Job type 1, 2, 3 etc | Job types |
| Payroll tab | Company | Company (payroll) |
| Payroll tab | Payment method | Method (payroll) |
| Payroll tab | Pay frequency & previous frequency | Frequency (payroll) |
| Payroll tab | NIC letter | NI letters |
| Payroll tab | Tax basis | Tax basis |
| Payroll tab | Starter statement | P46 declarations |
| Pension tab | Scheme | See pension schemes |
| Bonus tab | Type | Bonus types |
| Benefit tab | Type | Benefits |
| Allowances tab | Name | Allowances |
| Deductions tab | Name | Deductions |
| Loans tab | Type | Loan ID |
| Misc tab | Type | Payroll misc type |
Pay section: | ||
| Where in People Manager | Name of date field | Name within alert configuration |
|---|---|---|
| Allowance tab | End date | Allowance end |
| Deduction tab | End date | Deduction end |
| Benefits tab | Renewal | Benefit renewal date |