Company Holiday Schemes

Description

Use this page to add, update and delete company holiday scheme information.

Usage

This screen allows the entry and maintenance of holiday schemes within a company. The page defines not only the holiday scheme details, but also the payment elements that make up the holiday pay. Holiday schemes are selectable at employee level (see Employee Holiday Schemes).

Creating a Scheme

Enter the holiday scheme details and press Save. Note that you cannot enter accruable pay elements until a holiday scheme has been saved. The fields available will be different determined by the Scheme Type.

The generic fields available for entry are:

Scheme Name: Short name of the scheme (will appear in drop down menus).
Description: Scheme description.
Scheme Type: Type of the holiday scheme. This will either be Weekly, Fortnightly, Four Weekly or Monthly based on the pay frequency (section 3), or be set to Hourly (see section 4) . Please be aware that once a worker is added to the scheme it cannot be changed.
Holiday Pay Element: Payment element that an employee is paid against when on holiday. Please be aware that once a worker is added to the scheme it cannot be changed. A new scheme would need to be created.
Holiday Year Start Date: Date that specifies when holiday year starts. The holiday scheme resets once the pay period start date passes this date. This field can be left empty in order that holiday balances never get cleared down (unless Use Employee Effective Date is ticked).
Allow Negative Holidays: Yes/No option that defines if employees on the scheme are allowed to take more holiday than accrued.
Use Employee Effective Date: Ticking this box signifies that the effective date from the employee holiday scheme is used to determine the anniversary of the holiday year where balances are reset. Ticking this will disable the Holiday Year Start Date fields.
Pay Holiday On Leave: If ticked, employee's will be paid any accrued holiday not taken in the period they leave.
Take Holiday To 4dp.: This calculates the employee's holiday to 4dp. rather than to 2dp. Once selected, this field cannot be unselected.

Creating a Day Based Scheme

Days Accrued Per Period: The number of days accrued per one pay period.
Report in Weeks: Because many agency workers have no fixed work pattern their preference is to claim holiday in weeks. Ticking this will both show the worker’s holiday in weeks through their payslip and allow them to claim their holiday in weeks through the InTime application. It should be noted if that if holiday is added directly into InPay through the absence screen or importer, days must be used.

Creating an Hours Based Scheme

Hours Accrued Per Hour: The fraction of an hour to accrue for every hour worked.

Once the data has been populated, press Save to commit to the database. Once saved, accruable pay elements can be set up.

Creating a Pay Immediately Scheme

A pay holiday immediately scheme will immediately pay the employees on the scheme the holiday accrual percentage (if available) from their timesheet against the pay element set up against the scheme for the period.

Employees on the scheme will not be able to take absence through the normal absence entry screen (e.g. to claim holiday).

Adding Accruable Pay Elements

Adding pay elements to accruable pay: Select the Pay Element from the pay elements drop-down and click the + symbol. The pay elements will be added to the list of accruable pay elements.

Removing pay elements from accruable pay: Select the pay element from the scheme elements grid, and click the bin icon. The pay element will be removed from the list of scheme elements.

Deleting a Scheme

A scheme can only be deleted up to the point a worker is added against it.