We are pleased to confirm the upcoming release of InPay V10.0. This will be available to you on Monday, June 3 2024.
Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help in streamlining your business processes. We always value feedback, so please contact account management if you wish to discuss anything further.
All previous release notes can be found here: InPay release notes.
Key highlights
Email to starter employees - You can now configure and send different email notifications to starter and non-starter employees on commit. For more information, refer to ability to send different email notification to starters on commit.
Reporting - We have continued to develop new reports providing you with greater detail of your payroll. In this release there are 3 more Aviva pension reports, and a new director report allowing you to easily identify the directors within your payroll. Go to reporting for further details.
New features
New BACS formats: Goldman Sachs BACS format, BeMacs Contra Format
Reporting: New standard report named employee director, New reports under pension exports
Ability to send different email notification to starters on commit
New field SplitByEmployee added to the company nominal mask importer
SSO enhancements for payslip portal users
Ability to delete all lines of the timesheet
Improvements
Reporting: Updates to the names and descriptions of national minimum wage reports, Enhancements to negative net pay adjustments report, Added pay frequency on excel columns of the nominal export mask reports, Corrections to the employee holiday and employee holiday plain report
Improved legislative compliance by renaming menus
Exception warning report: Improvements to the NI table letter exception warnings, New exception warning related to statutory pay, New pension warning in the exceptions report
New column added to holiday accrual report
Ability to add notes to current employee holiday scheme
Corrections to supplementary run
National insurance validations
Corrections to default start date during some custom import scenarios
Usability improvements: Employee starter page, Link portal users page, Delete supplementary run option
New features details
New BACS formats
Goldman Sachs BACS format
A new Goldman Sachs BACS format is introduced. BACS files will be generated in .CSV format. Documentation on the available BACS formats can be accessed at BACS formats.
BeMacs Contra Format
We have introduced the BeMac Contra format for BACS. BACS files containing salaries will list payroll as the contra. Other BACS files, which do not include salaries, will adhere to the BeMAC Inc Ref format specifications. Documentation on the available BACS formats can be accessed at BACS formats.
Reporting
New standard report named employee director
We have introduced a new standard report under the employee category named employee director. This report lists the employees designated as directors for a specified payroll and period. For details about other standard reports, please refer to standard reports.
New reports under pension exports
We have created three new reports under the pension exports category: Aviva FRA Contributions, Aviva FRA Joiner, and Aviva FRA Leaver. These reports capture contributions towards pensions, employees who joined the pension scheme in that particular pay period, and employees who left the pension scheme respectively.
Ability to send different email notification to starters on commit
The email employees on commit panel on company → email screen now includes an additional starter commit email tab for a starter email. If an email format is specified in the starter commit email tab, it will be used exclusively for starter employees. The email format in the standard commit email tab will be applied to all other employees. If no email format specified in the starter commit email tab, then the standard email format will be utilized for all employees, consistent with the behaviour before this update. It is also possible to send emails solely to starters by completing only the starter commit email tab.
New field SplitByEmployee added to the company nominal mask importer
A new field called SplitByEmployee has been added to the company nominal masks importer. The downloaded company nominal mask template should now include the SplitByEmployee field to indicate the split per employee flag for each mask displayed on the company → nominal mask screen. For more information about importing, please refer to import data.
SSO enhancements for payslip portal users
Users of the payslip portal configured for SSO can now log in without entering their username. Simply fill in the display name and unique IdP code in the general section under security → SSO setup. Afterwards, they can log in with their usual username or go to https://inpay.es.rsmuk.com/payslipportal4/idpsso?p=<UniqueIdPCode>.
Ability to delete all lines of the timesheet
You can now delete all lines of the timesheet in one go by using the delete timesheet button on the pay → InTime timesheets screen. The existing delete button has been renamed to delete line.
Please be aware that when RSM InTime sends InPay timesheet information, the timesheet is displayed as multiple lines for a single timesheet. The interface only displays these individual lines of a timesheet.
Previously, the delete button would only delete a single line of a timesheet, requiring you to delete each line separately. The new delete timesheet button allows you to delete all lines from the same timesheet simultaneously, eliminating the need for individual deletions. The old button has been relabelled to delete line, so we still have the old functionality available.
Improvement details
Reporting
Updates to the names and descriptions of national minimum wage reports
The reports within the pay category have been updated as follows: the national minimum wage report has been renamed to national minimum wage report (variable pay) and the national minimum wage V2 report to national minimum wage report (permanent pay). Appropriate descriptions for these reports have also been added.
Enhancements to negative net pay adjustments report
A new column is added to negative net pay adjustments report that displays a list of deduction elements for individuals who have experienced negative pay during the period. Additionally, a parameter has been introduced to display only those workers who have incurred negative pay in the period.
Added pay frequency on excel columns of the nominal export mask reports
A new column titled pay frequency has been added to the excel columns section. It displays the pay frequency field in both the nominal export masks and the nominal export masks timesheet reports.
Corrections to the employee holiday and employee holiday plain report
The pay immediately holiday scheme entry has been removed from both reports. Additionally, on the absence entry screen, the fields for holiday taken, holiday remaining, and accrued days are now hidden.
Improved legislative compliance by renaming menus
The menu processing has been renamed to processes and the sub-menu option HMRC data retrieve has been renamed to HMRC DPS to comply with legislation and align with consistent terminology in other systems.
Exception Warning Report
Improvements to the NI table letter exception warnings
We have corrected some of the exception report warnings related to age limits for NI table letters F, K, N, and S. The following changes have been implemented:
F: For employees under 21, removed the warning advising that the employee is on an over 21 code.
K: For employees over the state pension age, removed the warning advising to use table letter C.
K: For employees under the state pension age, added a warning that the employee is too young for this code.
N: For employees under 21, removed the warning that the employee is on an over 21 code.
S: For employees over the state pension age, removed the warning advising to use table letter C.
S: For employees under the state pension age, added a warning that the employee is too young for this code.
To see complete list of exception warnings, refer to exception report warnings.
New exception warning related to statutory pay
New exception warning is displayed in the exception new report when absence warnings is ticked, and the employee has used more than or equal to 23 weeks of SSP.
New pension warning in the exceptions report
If the employee and employer pension contributions for an employee for the year add up to over £60,000, then a warning is displayed under pension section on employee → exception new report. It is applicable to both non-salary sacrifice, and salary sacrifice pay elements.
New column added to holiday accrual report
New column named week ending date is added to employee → holiday accrual report, which corresponds to the date of change field in the pay → InTime timesheets screen.
Ability to add notes to current employee holiday scheme
You can now add notes to the current employee holiday scheme using the new Notes field.
Corrections to supplementary run
Enabling show true ERs pension will now aggregate employee and employer pension contributions for the supplementary run, ensuring that the values on the InPay payslip and the PDF format of the Payslip portal payslip are consistent.
New National Insurance validation
The employees recorded as male in their employee records cannot be assigned or switched to NI category letter E. The system restricts the assignment of 'E' as the table letter for male employees, whether through the user interface screen, standard importer, custom importer, web services, or external import.
Corrections to default start date during some custom import scenarios
When an employee starts and leaves employment within the same month, and this is not recorded in the payroll until the subsequent month, the employee's service start date is used for permanent pay and deductions rather than the start date of the current period.
Usability improvements
Employee starter page
The address and national insurance fields on the employee starter page now automatically capitalise in title case when data is entered. Additionally, brackets can now be entered in the analysis code fields, which was not permitted before.
Link portal users page
On the security → link portal users page, the select all records checkbox has been removed. This resolves the intermittent issue where selecting a single record or sorting would inadvertently select all records.
Delete supplementary run option
The delete supplementary run button on the payroll → payroll processing screen is now highlighted in red. Additionally, upon clicking the delete supplementary run button, the following notification is displayed:
For more information about supplementary runs, please refer to supplementary runs.