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Use this page to add, update and delete company holiday scheme information.
Contents
Creating a Periodic Based Scheme
Creating an Hours Based Scheme
Creating a Pay Immediately Scheme
Creating a Top Up Holiday Scheme
Usage
This screen allows the entry and maintenance of holiday schemes within a company. The page defines not only the holiday scheme details, but also the payment elements that make up the holiday pay. Holiday schemes are selectable at employee level (see Employee Holiday Schemes).
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- Scheme Name: Short name of the scheme (will appear in drop down menus).
- Description: Scheme description.
- Scheme Type: The types of holiday scheme are as follows and are described in more detail below. Periodic (this encompasses the scheme types weekly, two-weekly, 4 weekly and monthly), Hourly or Daily which are very similar to each other. Holiday Top Up and Holiday Top up V2 which are not accrual schemes and are usually used for permanent members of staff that have a fixed work patterns and Pay Immediately where workers that are paid through timesheets have their holiday paid in the same period as the timesheets. Once a worker is added to the scheme the scheme type cannot be changed.
- Holiday Pay Element: Payment element that an employee is paid against when on holiday. Please be aware that once a worker is added to the scheme it cannot be changed. A new scheme would need to be created.
- Holiday Year Start Date: Date that specifies when holiday year starts. The holiday scheme resets once the pay period start date is on or passes this date. This field can be left empty in order that holiday balances never get cleared down (unless Use Employee Effective Date is ticked).
- Allow Negative Holidays: Yes/No option that defines if employees on the scheme are allowed to take more holiday than accrued. (N/A to Pay Immediately schemes)
- Use Employee Effective Date: Ticking this box signifies that the effective date from the employee holiday scheme is used to determine the anniversary of the holiday year where balances are reset. Ticking this will disable the Holiday Year Start Date fields.(N/A to Pay Immediately schemes)
- Pay Holiday On Leave: If ticked, employee's will be paid any accrued holiday not taken in the period they leave. (N/A to Pay Immediately and Top Up schemes)
- Take Holiday To 4dp.: This calculates the employee's holiday to 4dp. rather than to 2dp. Once selected, this field cannot be unselected.(N/A to Pay Immediately and Top Up schemes)
- Northern Ireland Reference Period. The current reference period to calculate the average rate of pay for an irregularly paid worker is 52 weeks, in the case of Northern Ireland this will instead be 12 weeks. (N/A to Pay Immediately and Top Up schemes)
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If the worker is on holiday in the same week as the leave is accrue accrued the system will only accrue a portion of that leave. So for example if a worker takes 2 days holiday in a week that they also work, the system will accrue 3/5ths of the value. If Accrue when worker is on holiday is ticked the system will accrue the full periodic amount.
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A pay holiday immediately scheme will pay the employees on the holiday accrual percentage from their timesheet (if available) where the element is holidayable. If the timesheet line does not have a rate applied and against it, the Units Accrued Per Period will be used.
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3000 (pay over 13 months) / (54 weeks * 37.5 hours) = £1.48 per hour
If you need any assistance with Holiday Legislation RSM have a specialist team who can assist. Please get in touch with your normal RSM contact who can provide further info