RSM InTime allows the auto-generation of supplier invoices when a contractor enters the invoice details against the advice note. This functionality creates a supplier invoice using the standard RSM InTime invoice template with the details entered by the contractor, automatically uploading and saving it for acceptance.
RSM InTime can also be configured to automatically accept supplier invoices when the invoice either matches in value of the advice note or if the difference in value is within a set margin. You can also prevent the manual or automatic acceptance of supplier invoices if it does not match the advice note value or is above the set margin.
To enable the automatic acceptance and/or prevent acceptance functionality, please contact RSM InTime Support.
How do I auto-generate an invoice against an advice note?
When a worker receives an advice note from the agency, it will contain all the details needed to create an invoice. Typically, it will contain timesheet details and expense claims, and these should form the basis of the invoice.
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11. If auto-acceptance has been enabled on your system and the invoice details entered by the worker match the advice note, the invoice will be automatically accepted upon saving. The Invoice History will reflect this, and the Accepted date will be set and the Advice Note status will be set to Accepted.