This section describes an alternative system for processing CIS deductions in InTime. This feature is only available for clients who either have InPay or have an outsource payroll engagement with RSM. This is because InPay is required in order to process the CIS deductions and send RTI submissions to HMRC. The facilities are only available to clients using the new InTime style on InTime V6. Differences in this versionTo have this feature enabled please contact InTime support.
Details of the previous version can be found here. The changes for this version are as follows:
- This version is compatible with the Off-Payroll feature of InTime where previous versions were not- you can process both CIS and Off-payroll workers on the same system. The process is very similar for both.
- CIS deductions can be applied to both Self Bill and Advice notes if Notes as required.
- CIS workers can have placements that are CIS and non-CIS concurrently - a tick box on the placement is used to determine this. Their non CIS placements are processed as LTD and paid through Self Bill invoices or Advice notes.
- The CIS invoices or advice notes are generated through the normal invoice generation screens rather than a separate CIS Self bill screen.
In order to apply these deductions, the following must be observed:
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When the timesheets are ready for payment, these must be exported to InPay.
The payroll processes are undertaken and the payroll committed. This payroll should not be paid using the InPay BACS feature as the payments should be made from InTime.
The payslip synchronisation process must then be performed in InTime. This makes the CIS deductions available to the invoice generation process.
The Self Bill invoices or Advice Notes are generated.
If you have an outsource payroll engagement then please contact RSM when the timesheets are ready. RSM will conduct steps 1, 2 and 3.
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The Payslips must have been synchronised
If more than one timesheet requiring CIS deductions is processed in a single pay period, all of those timesheets must be invoiced at the same time. This is to ensure correct allocation of CIS tax to the invoice.
All timesheets being invoiced must be associated with a single pay period. Again, this is to ensure correct allocation of CIS Tax.
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If you attempt to invoice only some items that are in the pay period you will receive an error such as below. In this instance you must run the generation process again ensuring that all items have been selected.
If you see any of these errors you can use the preview filters such as timesheet id or date range to select which items appear for invoicing.
Credits
You must take great care when raising credit notes. Any invoice containing CIS deductions must be credited in full. You must remember that the CIS Tax information has been sent to HMRC.
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