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On saving the record the worker will be synchronised with InPay. On the workers details you should now see a numeric InPay ID. The worker can also be created via import or through a front end system but you will need to ensure that all the fields above are mapped and set correctly.
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A worker against a CIS Provider
When you create or modify a worker record in InTime the following options should be applied:
- Process CIS Through InPay: Ticked
- Pay Ltd Company As: Pay through InPay
- Payment Frequency: Select the appropriate Payroll - only CIS enabled Payrolls are available
- Enter the CIS Trading name.
- Enter the Providers Unique Tax Reference (UTR) if you have it - this will enable you to select a different deduction percentage.
- Select the CIS Deduction amount - see below
- Self Billing: Yes
- other mandatory InPay fields are set to defaults as they are not applicable to a company: Gender: Male, Date of birth: 1/1/1980, NI Number:NT000000A, Payroll Tax Code: NT, Date of Joining is set to the creation date of the Provider in InTime, Business type: Company.
- You should also enter an Accounts Ref as this will be required in order to export the Self Bill invoices to your accounts system.
Please note InPay Holiday Schemes are not applicable to CIS suppliers.
On saving the record the provider will be synchronised as an employee in InPay. The employee will have the provider's name as the surname and 'Company' as the forename. The Ref Code will be used as the Employee No. as usual. On the provider details in InPay you should now see a numeric InPay ID and the payment frequency will be disabled.
The Provider can be made a Leaver and re-instated as required using the normal process for a PAYE worker. This process must be also followed if the payroll needs to be changedIn this situation you will need to do the above worker creation but enter the providers details against the worker record. Note: The CIS invoice for the provider cannot be consolidated for all workers using this module.
CIS deduction rates
Available CIS deduction rates are as follows:
20% for registered subcontractors
30% for unregistered subcontractors
0% if the subcontractor has ‘gross payment’ status - eg they don’t have deductions made.
The default for a new CIS contractor is the higher rate 30%. This can only be altered in InTime if the worker is already CIS registered - in order to do this you must enter the Unique Tax Reference (UTR). Once the record is created and synchronised with InPay changes to the Deduction rate can only be done in InPay.
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