All things Intermediary reporting here
What is the employment intermediary reporting?
Agencies must make quarterly returns to HMRC giving details of all workers they do not pay through a PAYE/NIC scheme. The return is a report (or reports) that must be sent to HMRC at least once every 3 months. For more information please visit:
Do RSM submit the reports on my behalf?
This is usually discussed and agreed at the outset. For an additional fee RSM can submit these directly on your behalf or provide you with an HMRC importable file. Please note we can only submit reports to HMRC if we are your authorised agent. Should you ask us to generate the return on your behalf but we are not your authorised agent we will provide you with an importable upload file.
Intime validation tool
A validation tool is provided within Intime and when ran will perform a check of the data held on each applicable worker to ensure that all the relevant fields required by HMRC have been completed. Workers with missing data will be highlighted for easy referencing.
- From the menu bar, click Reports > Employment Intermediaries Report.
- Select the relevant reporting period.
- Click 'Run Validation'.
- A list of workers with a description of the missing data will generate.
EIR Validation tool
The validation tool should be run by you every few weeks to ensure the data held in Intime is up-to-date.
Using the correct engagement type
When setting up the worker's record you must ensure you select the correct 'Engagement Type', please refer to https://www.gov.uk/government/publications/employment-intermediaries-reporting-requirements/what-this-means-for-an-intermediary for further details on setting the appropriate value.
Engagement type values
| Code | Engagement Type |
|---|---|
| None | |
| A | Self-employed contractor |
| B | Partnership |
| C | Limited Liability Partnership |
| D | Limited Company |
| E | Non-UK Engagement |
| F | Another Party Operated PAYE on the Worker's Payment. |
| Z | Out of the HMRC Employment Intermediaries Scope. |
Intermediary Reporting Process Video
Here is a short video on Intermediary Reporting within InTime and how to produce the required information for HMRC.
Click here to view video in Full Screen.