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Timesheets can be entered by individual Workers/Contractors, or on behalf of the Contractors by a Manager, Consultant or Administrator.

There are four different methods of entering a timesheet:

  • On-line entry
    Contractors complete their own timesheet directly in InTime. See Creating a Timesheet Using On-Line Entry and also Mobile
  • Paper entry
    Contractors submit a printed timesheet to a manager or consultant. The manager or consultant then takes the information from the paper version and enters it into InTime, and stores an electronic copy of the printed document. See Submitting a Timesheet Using Paper Entry.
  • Bulk entry
    Bulk entry provides a spread-sheet style view of a number of placements on a single screen.  It is typically used by Consultants and Administrators. See Bulk Entry.
  • Uploading a spreadsheet
    InTime supports a number of different formats that allow timesheets to be uploaded by copying data from a spread-sheet into InTime.  Please note that configuration of these would typically incur a charge. See Upload Timesheet Data.

If you receive copies of paper timesheets that need to be uploaded to InTime then you may need to use the Paper Matching facility.  This will allow you to upload supporting documents to approved timesheets.

Understanding Rates and Timesheet Entry

A copy of the rates on the placement is made when a timesheet is submitted.  This allows you to change the rates on a placement without affecting previously submitted timesheets.  It should be noted that this means that the rates on the timesheet may not be the same as the current rates on the placement.

Entering Timesheets after a Placement has Finished

By default, timesheets can be entered up to 14 days after a placement terminates.  This is commonly referred to as the grace period which can be altered from the System Configuration Page.  The grace period is typically kept fairly short to stop accidental submission of timesheets on old placements.

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