People Manager Release Notes June
Improved process for new user first time login
- Toggle the new authentication process with setting: UseNewUserLogin
- When a new user is activated by the admin, there will be a single email sent to the user which will contain the username and a unique hyperlink
- Upon clicking on the hyperlink, user will get navigated to the validation screen. NI number and Date of Birth are used to validate the user identity.
- User can enter either valid NI number / Date of birth OR both. If NI number and DOB are populated, then both the values should be matching to allow the user to navigate to password screen.
- Entering incorrect values 3 times will cause a timeout error for subsequent attempts until a period passes. After period passes, a further 3 attempts will be permitted before an increased timeout period.
- Period is 15 mins * N number of failed attempts / 3 e.g. 12 failed login attempts = 60 minutes wait before 3 more attempts. Entering valid DoB/Ni will reset the number of failed login attempts.
- Once the password is set, user will then need to login with the username and the password.
England and Wales public holidays will be automatically added by the system
- System will automatically add bank holidays for England and Wales to the default public plan “England and Wales”
Introduced the capability for the admin to restrict holiday booking dates
- Added new screen Admin → Absence → Holiday Restrictions.
- Admin can create multiple groups and add dates to that.
- If the employee tries to book a holiday on one of the restricted dates, then the system will throw an error message and prevent the employee to submit the request
Email reminder notification of annual leave requests
- Added functionality to the Admin → Workflow → Workflow Settings screen to set the frequency of the reminder email for each absence type. The frequency can be set as 2, 3 , 4 or 5 days.
- For example, if the absence request reminder frequency is set as 2 days and the employee submits an absence request on 23/05 (Monday). The first reminder email will be sent on 26/05 (Thu), the second email will be sent on 28/05 (Sat), the third email will be sent on 30/05 (Mon), and so on.
Created a new fixed report to show all absence requests.
- Added a new fixed report - Navigate to reports 'Workflow Requests'
The report will have the following columns:
- Staff Number
- First Name
- Last Name
- Approved/Rejected By
- Pending With
- Workflow Type
- Workflow Created Date
- Start Date
- End Date
- Workflow Approved/Rejected Date
- Workflow Status - Outstanding, Approved, Rejected
The report have a filter for Workflow Type and From and To Date (Workflow created date). The default for the Workflow Type filter will be "ALL".
