A worker can be paid holiday in 3 ways. Directly through the InPay software, using the Employee Holiday importer or through the InTime timesheet system
InPay
Figure 5 –Adding Holiday record
Key Fields
- Holiday Start: If the Leave Start Date is after the Current Pay Period End Date no holiday will be paid, holiday will be paid in a future period
- Holiday End: If the Leave End Date is after the Pay Period End Date the holiday will only be paid up to the Period End Date, any future holiday will be paid in a future period
- No of Hours: The number of hours. This must be entered manually as InPay does not have access to the working pattern of agency workers
- Holiday Rate: There are two options to add the rate manually or to pull through the Calculated Rate for the worker. Both these are day rates. The calculation of holiday rates is explained in Section 4.
Importer
An importer called Employee Holiday has been created and is accessible through the Import Date screen. A template can be downloaded for the format Employee Holiday; this can be used to add workers holiday records by entering the following fields. Leave Start Date, Leave End Date, No Of Hours, Holiday Rate (only used where rate type is manual), Holiday Rate Type (calculated rate and manual)
Figure 6 – Company Holiday Scheme (contracted hours)
InTime
From the InTime application a record can be added by supplying the Leave Start Date, Leave End Date, and No of Hours. When a holiday request is sent from InTime the calculated rate will always be used
A warning is given when making the claim if the worker has shifts in the claimed period, or when entering a timesheet for a period that already has a holiday claim
Figure 7 – Claiming Holiday InTime