Introduction
Over the coming weeks we will be deploying RSM InTime Release V24.05. If you are a user of RSM InTime you will see a blue banner message appear on your homepage once the release is available to you.
Listening to our users is important to us, and therefore we hope that you find these changes useful, and they help streamline your business processes. We always value feedback, so please contact account management if you wish to discuss anything further. All previous release notes can be found here: RSM InTime release notes.
Key highlights
Web services v3.12: Web services v3.12 introduces new fields for e-invoicing, on-cost invoicing, and API support for uploading and accepting supplier invoices. We recommend updating to this latest version to take advantage of the new features.
On-cost functionality: You can now invoice sales and purchase on-costs to a third-party client or provider. We have new fields and options for invoicing sales and purchase on-costs to third parties.
New features
Invoices: Ability to invoice on-cost to third-party client or provider, New fields for e-invoicing data
Enhancements
Synchronization of mobile number for PAYE workers
Invoices: Ability to write off invoiced items, Ability to raise invoices at parent level
Performance and validation improvements: Search improvements, Improved checks on agency email configuration
Ability to select expense type pay elements in the on-cost configuration
Improvements to mail merge on contract documents
New Feature Details
Invoices
Ability to invoice on-cost to third-party client or provider
We have introduced the ability to invoice sales and purchase on-costs to a third-party client or provider. Additionally, you can override the currency and terms at the on-cost configuration level.
Following changes have been introduced to achieve the above functionality:
We have added fields for third-party clients and currencies for sales on-cost, as well as third-party providers and currencies for purchase on-cost. Now, you can select a different client or provider to invoice sales or purchase on-cost.
As third-party on-costs appear on a separate invoice for each on-cost configuration, a consolidation option is added to client and provider advanced tab to separate each timesheet and expense on-cost onto its own invoice.
You can also override pay and charge term, days, type, extra text on the on-cost configuration.
Please note that the on-cost functionality is part of our advanced billing module. If you would like to know more about the advanced billing module, please contact our account management team.
New fields for e-invoicing data
We are aware of the upcoming global e-invoicing mandates. Any requirements would need to be managed via your accounting software since the legislation includes all invoicing within your business. We have however provided additional fields within RSM InTime to allow you to enter e-invoicing information and help you keep track of applicable invoices.
To enable the new fields, go to system configuration cog → invoicing & payments → invoicing options section, and set the invoicing.einvoicing.enable field to yes.
Following enhancements have been made:
Following fields have been included under invoicing tab for placements:
An e-invoicing filter is added to all invoice generation and invoice search screens. Items for e-invoice placements are placed in separate invoices from other placements for the same client, worker, or provider.
You can search for placements by the sales and purchase e-invoicing status.
On creation of an invoice, the e-invoicing fields are copied to the invoice. The new e-invoicing fields on invoice will be editable via the edit invoice screen.
An e-invoice acceptance filter is added to all invoice search screens. The filter options are all, accepted/not e-invoicing, and not accepted. You can configure the default value of the filter using the invoice.defaulteinvoiceacceptancefilter field available under system configuration cog → invoicing & payments → invoicing options section.
Advice notes - Only admins (and consultants if consultants.can.upload.supplier.invoices is enabled) can upload invoices against an advice note, workers and provider users get a warning. Advice notes display the following message: Advice Note <advice note number> should be uploaded electronically due to E-Invoice <e-invoice external ref>.
Adjustment wizard - You can use the adjustment wizard to change the timesheet / expense units, pay or charge for e-invoicing placements if there isn’t a sales invoice for charge changes and purchase invoice for pay changes.
All field labels and advice note label can be customized using rename terms/labels available under system configuration cog → appearance section.
Web Services v3.12
We are pleased to announce the release of web services v3.12. Updating to this latest version is highly recommended to take advantage of the new features. The upgrade includes support for the new fields introduced for e-invoicing, ability to invoice on-cost to third-party client or provider, API support for uploading and accepting supplier invoices. For further details, please see sections ability to invoice on-cost to third-party client or provider and invoicing enhancements.
Sort order on margin report
You can set sort order for various sortable columns in a margin report using the new sorting functionality added to the columns tab. You can save and load the reports via saved reports. Please be aware that sorting via the column header icons is no longer available.
Enhancement Details
Synchronization of mobile number for PAYE workers
This release fixes the issue of RSM InPay overwriting the mobile number of a PAYE worker when updating RSM InTime. This issue affected PAYE workers who had SMS text message as their multi-factor authentication method. The mobile number of a PAYE worker is now synchronized between RSM InTime and RSM InPay.
Invoices
Ability to write off invoiced items
The functionality to write off invoiced items has been restored.
In the prior version, the option to write off pay invoices and sales invoices for credited timesheet and expense items was unavailable due to missing checkboxes. This issue has been addressed, and users can now utilize the checkboxes for pay and sales invoices to write them off accordingly.
Ability to raise invoices at parent level
You can now raise invoices for clients at the client parent level. A new checkbox invoice to parent is introduced under invoicing details for a client. When selected the invoice is raised against the parent client. If parent client is not available, the invoice is raised against the main client. The option is also introduced under the invoicing tab for placements.
Performance and validation improvements
Search improvements
We’ve made improvements to the search functionality across RSM InTime for faster and more relevant results. We are now using an advanced searching mechanism which is quicker and provides improved result ranking. The search improvements can be observed at the search box at the top of a list pages and the search filter autocomplete popups.
Improved checks on agency email configuration
We have improved the validation checks on agency email configuration. It results in faster and more accurate email validations.
Ability to select expense type pay elements in the on-cost configuration
You can now choose expense type pay elements within the on-cost configuration screen, found under the system configuration cog in the invoicing & payments section. This feature enables the application of on-costs to expenses when the apply to expenses option is selected for an expense.
Please note that the on-cost functionality is part of our advanced billing module. If you would like to know more about the advanced billing module, please contact our account management team.
Improvements to mail merge on contract documents
Certain mail merge fields were not getting resolved in the assigned document. We have addressed the issue, and now all the inserted fields are displaying the correct values from the system.
Web service updates
We have made some enhancements to web services to handle the following scenarios:
When retrieving a client, the Client.defaultExpenseItemTemplateGroup field now populates.
The audit history now updates when amending the sales invoice contact on placement.