Introduction
The purpose of this document is to provide a guide to using RSM InTime with the faxback facility. The faxback facility enables authorisation of timesheets off-line. RSM InTime makes use of QR codes to recognize faxback documents and handle them appropriately.
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3. Manager signs the timesheet to authorise it.
4. If there are issues with the timesheet the paper copy should be amended/annotated but still signed to authorise.
5. Manager or Worker scans and faxes or emails the timesheet to RSM InTime using the fax number or email address shown on bottom of timesheet.
6. RSM InTime receives the file, scans the QR code and associates it with the original timesheet in RSM InTime as a paper timesheet.
7. A notification is sent to the Placement consultant to notify them that there is a paper timesheet requiring final approval.
8. The file appears in "Paper Matching" section of RSM InTime.
9. The consultant checks the paper timesheet against the entered time and either edits the timesheet if necessary or approves it.
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2. Worker fills in timesheet off-line.
3. Manager signs the timesheet to authorise it
4. Manager or Worker faxes or scans and emails it to RSM InTime using the fax number or email address shown on bottom of timesheet.
5. RSM InTime receives the file, scans the QR code and associates it with the original placement.
6. A notification is sent to the Placement administrator/consultant to notify them that a paper timesheet has been received.
7. The file appears in "Paper Entry" section of RSM InTime.
8. Administrator/consultant selects the file to create a timesheet from.
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eFax
For faxing to work with InTIME RSM InTime you need an eFax PLUS account. This can be done by signing up at www.efax.com. They usually give you a 30 day free trial but after that the service will be charged per month. You can have a local and national Rate number (i.e. 0870, 0871 etc..) or a number localised to you area code (i.e. 01473...). When you have done this you will be given the number (with country code at the beginning) and a PIN keep these safe as these are you account credentials.
When logged in go to "Update Account" section. In "Receive Email Addresses" enter the IMAP email address set up for faxback.
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