Limited Company Providers (Umbrellas)
If some of your workers (contractors) operate through Provider (Umbrella CompaniesCompany) there are 3 ways to handle this:
- You can create the Providers as Companies Provider (Umbrella) as a Company record within in Bullhorn. A candidate field on the Candidate within Bullhorn is then required with the field type: “Picker:Client Corporation”, to associate the Candidate to the Provider Company.
The placement Bullhorn Placement employeeType must also be set to the Provider type as defined in the “Placement -> employeeType” configuration (e.g. “UMBRELLA”). The Company will then be imported into Bullhorn RSM InTime as a providers Provider and updated when necessary.
The Name, main contact address, phone number and invoicing address will be imported into RSM InTime. The Invoicing contact name will be populated from the company Billing Contact. - You can manually create the Provider (Umbrella) companies in RSM InTime and use a bullhorn field to hold the RSM InTime Ref Code of the providerProvider.
On Import the worker Worker will be associated with the Provider having this reference. Any changes to the provider details will need to done manually in RSM InTime and any new providers Providers will have to be manually created.
The candidate Candidate employeeType must also be set to the Provider type as defined in the “Candidate -> employeeType” configuration above (e.g. “UMBRELLA”). - You can manually create Providers (Umbrellas) in RSM InTime and manually associate workers Workers after they have been imported.
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Normally when a new placement, Worker or Manager is created in RSM InTime certain emails are sent to the owners of the accounts. This is to provide them with their login details (Welcome email) and notify them of the new placement assignment. During the test phase of your integration all communications will be disabled so that these emails are not sent out erroneously. When you go live communications are enabled by default but you can optionally keep them disabled if required for example if you enter time on behalf of your workers. Please let RSM InTime support know if required.
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If the employmentType of the bullhorn placement contains the word “Perm” it will be treated as a perm placement by RSM InTime. Perm placements are processed differently to Contract placements in the following ways:
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- National Insurance Number. By default RSM InTime will read this from the Candidate.TaxID and Candidate.LocalTaxCode field if either contains a valid NI number
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- Date of joining. This is set to the placement start date by default.
- Gender. RSM InTime will map from the Candidate.gender field if populated or will make an assumption based on the name prefix if possible e.g. "Mr" = male, "Mrs/Ms/Miss" = female.
Contact inTime RSM InTime support if these need to be mapped from alternative fields.
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If you are migrating from an existing payroll system to InPay or need to integrate RSM InTime with an existing payroll system there are various options available. Please contact RSM InTime support to discuss the best approach for you.