Schemes are created through the Company -> Holiday Schemes page.
Figure 1 – Company Holiday Scheme
Key Fields
- Scheme Type: This will If a non hourly scheme is chosen this field will determine how many working days are in a period (the standard types are, weekly equating to 5 days and monthly equating to 21.73 days). If Hourly is picked this will set up a Hourly Type scheme as described in the introduction and change the labelling on the page as appropriateAlso the labels will change to be applicable to a non hourly scheme.
- Hours Accrued Per Hour: This is the fraction of an hour that will accrue for every hour worked
- Example: In this example you want to pay the statutory minimum of 28 days per year. This equates to 0.1207 of an hour, for every hour worked, Therefore for every hour worked a worker will accrue 7.24 minutes of holiday.
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Adding a pay element once the scheme is in use will recalculate the 12 52 week average. However this will not change the number of hours that have been accrued in closed periods
- Holiday Year Start Date: The worker’s holiday balance resets once the pay period start date passes this date. If this is left blank (and the Use Employee Effective Date is not set) the holiday due figure will not clear down.
- Use Employee Effective Date: Ticking this box signifies that the workers start date is used to determine the anniversary of the holiday year where balances are reset. Ticking this will disable the Holiday Year Start Date fields.
- Pay Holiday on Leave: Will automatically pay any remaining holiday in the worker's last pay period.
Different Scheme Types
The current recommendation is As per the Introduction we recommend you to use an a hourly scheme where possible. This has the benefit of including the most up to date values on the payslip so that the holiday accrued in the current period is reflected immediately.
For other types of scheme (ie where days are accrued) schemes where the type is based on pay frequency the current period will either accrue a full weekperiod's worth of holiday if the employee has had ANY pay, against ANY of the pay elements included in the scheme and there is no holiday taken during the period or, if where some paid holiday is taken , a partial week period which is based on the proportion of a set 5 day week that is assumed as worked (ie there is a pay against an element selected in the scheme) after any absence has been deducted (where the number of days absence is deducted from the assumed 5 day week to give the proportion out of five that is worked)or, where the employee has NO pay against any of the pay elements selected they will accrue 0.