RSM InTime provides a SOAP Web Service Interface that allows two-way flow of information to external systems. This enables automated and efficient transfer of data to and from your other systems reducing effort and duplication.

If you wish to know the commercials or costs involved in using Web Services then please contact the Client Account Management team. If you would like to enable the use of Web Services please contact our Support team and an estimate will be raised. It . This will need to be enabled on your system and a set of credentials for accessing the service will be supplied.

Before you can call any other RSM InTime Web Service method you must first call the authenticate() method. Providing valid credentials to this method will return an authentication token that must be provided with all other Web Service calls.

...

When you first start go live with the Web Services you can use this function to get a list of all existing entities by specifying a date that is earlier than the first entity in the system. You can then read in the details of all the entities so you know you have a complete copy of all the data in InTimein RSM InTime. This can be a large amount of data and could take a significant amount of resources so should only be a one-off exercise at the start of the integration.

Once you have a current copy you can then periodically check for any items that have been modified since the last update and just update the details of those modified items. This is much more efficient than attempting to update all entities every the time.

Identifying Entities

Most RSM InTime entities can be referenced by three different fields: the internal database ID (primary key); a GUID referred to as "refCode"; and the "externalId". We recommend using the externalId wherever possible as this is what is displayed as the primary reference in the RSM InTime UI, can contain alpha-numerics and is human readable. Some entities such as InvoiceInfo do not have an externalId field so the refCode should be used to reference these.

...

These methods return a complex data structure that represents the RSM InTime entity. Some of these also contain other data types that constain information about related entities. For example the Timesheet object that is returned from getTimesheetById() can also contain a number of InvoiceInfo objects that hold information about the invoices that the Timesheet is associated with. It also contains a number of Shift objects that detail the worked time that has been entered on the Timesheet.

...

From version 2.0 onwards it is possible to create data in RSM InTime via the Web Services. This includes the following entities: Worker, Client, Manager, Consultant, Provider, Placement and Timesheet. These mostly take the form of createOrUpdate<Entity> as this allows the same method to be used to create the entity if it doesn't exist or update it if it does. Examples are: createOrUpdateWorker(), createorUpdatePlacement() and createOrUpdateProvider()

If you are gong to create and update data in RSM InTime it is best practice to attempt to read the entity from RSM InTime first. This ensures that any updates made within the UI are not lost and any fields not accessible through the API are not overwritten by the Web Service update. This is demonstrated in the examples below.

...

updateTimesheet() method will create a new Timesheet or update an existing one if it exists in Draft status. The Timesheet will be saved with Draft status. The Timesheet object you supply to this method must contain all the necessary data which includes a valid Placement reference, the Period End date and one or more Shifts. Each Shift must reference a valid Rate from the Placement, the Time worker or a Decimal value and the Date on which it was worked. It will normally be necessary to retrieve the details of the Placement the Timesheet relates to in order to correctly complete all the required fields.

submitTimesheet() would then be called to submit the Timesheet for approval once it has all the necessary time (Shifts) added to it.

rejectTimesheet() or approveTimesheet() are then used to process the approval.

revertTimesheet() can also be used to revert a Submitted or Approved status Timesheet if required. This has exactly the same result as reverting a Timesheet though the InTime UI.

Single Sign On

getSingleSignOnToken() can be used to log in to InTime using an existing InTime User account. This method returns a token that you can then append to any valid InTime URL and it will allow you to retrieve the page as if you were logged into the system directly. This means you can embed InTime pages within another web site or retrieve other data.

Other methods

The interface also provides various other methods. Some examples:

getMissingTimesheetsForPlacement() identifies any periods within the specified range that do not contain an approved timesheet. The response will include a status that indicates if it is Missing, Draft or Submitted.

getAllPayElements() returns a list of all Pay Elements present in the system.

getURLForContractorsPayslip() retrieves the URL to viewing a workers Payslips. *InPay Linked systems only

Getting started

The InTime Web Service uses the Simple Object Access Protocol (SOAP) interface as opposed to REST. This is a stricter protocol than REST which means you can only call the defined methods available and the return types will be in a fixed format. Normally you would start by building "stub" code against the WSDL file that defines the interface.

LATEST WSDL Version: https://your_system_url.com/services/IntimeServiceV3_0?wsdl

Java Example

This example was written using the WSDL file for version 3.0 of the web services on our demo system:

https://demo.in-time.co.uk/services/IntimeServiceV3_0?wsdl

Various tools are available for building the stub code. wsdl2java in the axis 2 package works well for java development:

From the command line run:

/axis2-1.6.2/bin/wsdl2java.sh -or -uri "https://demo.in-time.co.uk/services/IntimeServiceV3_0?wsdl"

This will produce the following files:

/src/uk/co/in_time/IntimeServiceV3_0Stub.java

/src/uk/co/in_time/IntimeServiceV3_0CallbackHandler.java

/src/uk/co/in_time/IntimeServiceV3_0IntimeWebServiceException.java

Include and reference these files in your application and you will be able to make calls to the Web Services. Some examples are given below.

It is important to enclose your web service calls in try / catch blocks as Exceptions are used as the mechanism for feeding back any issues. For example if you attempt to create a placement without providing an External ID, an exception will be returned from the Web Service call with an appropriate message.

Client Code - Pseudocode examples

RETRIEVING ENTITY DATA FROM A FRONTEND SYSTEM:

...

#Get placements and associated data from frontend system that you require in InTIME

#Consultant
def cons = getConsultantsByExternalID(consultantId);
if(cons>1)"Error"
def con = cons.first();
if(con==null)con = new Consutlant();
conPopulateFields
createOrUpdateConsutlant(con);
#Manager Client
def mclients = getClientsByExternalID(mclientId);
if(mclients>1)"Error"
def mclient = mclients.first();
if(mclient==null)mclient = new Client();
mclientPopulateFields
createOrUpdateClient(mclient);
#Manager
def mans = getManagersByExternalID(managerId);
if(mans>1)"Error"
def man = mans.first();
if(man==null)man = new Manager();
man.client = mclient
manPopulateFields
createOrUpdateManager(man);
#Provider
def provs = getProvidersByExternalID(providerId);
if(provs>1)"Error"
def prov = provs.first();
if(prov==null)prov = new Provider();
provPopulateFields
createOrUpdateProvider(prov);
#Worker
def wkrs = getWorkersByExternalID(workerId);
if(wkrs>1)"Error"
def wkr = wkrs.first();
if(wkr==null)wkr = new Worker();
if(prov!=null)wkr.provider = prov
wkrPopulateFields
createOrUpdateWorker(wkr);
#Billing Client
def bclients = getClientsByExternalID(bclientId);
if(pclients>1)"Error"
def bclient = bclients.first();
if(bclient==null)bclient = new Client();
bclientPopulateFields
createOrUpdateClient(bclient);
#Placement
def plac = getPlacementByExternalID(placementId);
if(plac==null)plac = new Placement();
plac.consultant = con
plac.client = bclient
plac.manager = man
plac.worker = wkr
placPopulateFields
createOrUpdatePlacement(plc);

RETRIEVING UPDATES FROM INTIME:

...

def entityList = getModifiedItemsWithRefCode(java.lang.String token, java.util.Calendar since)
for(entityList){
if(entity.getType()=="Worker")Read full Worker and action as required
if(entity.getType()=="Placement")Read full Placement and action as required
if(entity.getType()=="Timesheet")Read full Timesheet and action as required
if(entity.getType()=="ExpenseItem")Read full Expense Item and action as required
if(entity.getType()=="Client")Read full Client and action as required
if(entity.getType()=="LtdCoProvider")Read full Ltd Company Provider and action as required
if(entity.getType()=="Consultant")Read full Consultant and action as required
if(entity.getType()=="Manager")Read full Manager and action as required
if(entity.getType()=="LtdCoUser")Read full Ltd Company User and action as required
if(entity.getType()=="Reckoning")Read full Invoice, Credit Note or Advice Note and action as required
if(entity.getType()=="ContractDocument")Read full Contract Document and action as required
if(entity.getType()=="PurchaseOrder")Read full Purchase Order and action as required
if(entity.getType()=="PaymentBatch")Read full Payment Batch and action as required
if(entity.getType()=="Project")Read full Project and action as required (WS V2.9+)
}

RETRIEVING INVOICE LINKS:

...

def entityList = getModifiedItemsWithRefCode(java.lang.String token, java.util.Calendar since)
for(entityList){
if(entity.getType()=="Reckoning"){
def entityRefCode = entity.getRefCode()
def downloadlink = "https://<SERVER URL>/reckoning/collectInvoice?refCode="+entityRefCode
Call(downloadlink)
}
}

Java Code

Authenticate

try {

//Create an instance of the stub

IntimeServiceV3_0Stub stub = new IntimeServiceV3_0Stub("https://demo.in-time.co.uk/services/IntimeServiceV3_0?wsdl");

//Get an authentication token

IntimeServiceV3_0Stub.Authenticate auth=new IntimeServiceV3_0Stub.Authenticate();

auth.setAgencyRefCode("<supplied_credentials>");

auth.setUsername("<supplied_credentials>");

auth.setPassword("<supplied_credentials>");

IntimeServiceV3_0Stub.AuthenticateResponse authResp=stub.authenticate(auth);

String ticket=authResp.get_return();

System.out.println("Authentication token:" + ticket);

//Use this authentication token (ticket) to pass in to any of the other WebService calls

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

Read a Placement

try {

IntimeServiceV3_0Stub.GetPlacementByExternalId request=new IntimeServiceV3_0Stub.GetPlacementByExternalId();

request.setId("WEB-PLC-001");

request.setToken(ticket); //from authenticate call

GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(request);

Placement placement=placementResponse.get_return();

if (placement != null) {

System.out.println("Read Placement with External Id: " + placement.getExternalId() + " Internal Id: " + placement.getId());

System.out.println("RefCode: " + placement.getRefCode());

System.out.println("Worker:" + placement.getWorker().getExternalId() + " " + placement.getWorker().getLastname());

System.out.println("Consultant: " + placement.getConsultant().getExternalId() + " " + placement.getConsultant().getLastname());

System.out.println("Manager: " + placement.getManager().getExternalId() + " " + placement.getManager().getLastname());

System.out.println("Client: " + placement.getClient().getExternalId() + " " + placement.getClient().getName());

System.out.println("Start: " + placement.getStart().getTime());

if (placement.getEnd() != null) {

System.out.println("End: " + placement.getEnd().getTime());

}

System.out.println("Created: " + placement.getCreated().getTime());

System.out.println("Modified: " + placement.getModified().getTime());

System.out.println("TimesheetDateCalculatorName: " + placement.getTimesheetDateCalculatorName());

System.out.println("Timesheeet Approval Route: " + placement.getTimesheetApprovalRoute());

System.out.println("Chargeable Expense Approval Route: " + placement.getChargeableExpenseApprovalRoute());

System.out.println("Non-Chargeable Expense Approval Route: " + placement.getNonChargeableExpenseApprovalRoute());

System.out.println("ContractedHours: " + placement.getContractedHours());

System.out.println("JobDescription :" + placement.getJobDescription());

System.out.println("JobTitle: " + placement.getJobTitle());

System.out.println("NoCommunications: " + placement.getNoCommunications());

System.out.println("PurchaseOrderNum: " + placement.getPurchaseOrderNum());

System.out.println("SalesProject: " + placement.getSalesProject());

System.out.println("PurchaseBranch: " + placement.getPurchaseBranch());

System.out.println("CurrencyForCharge: " + placement.getCurrencyForCharge());

System.out.println("CurrencyForPayExpenses: " + placement.getCurrencyForPayExpenses());

System.out.println("CurrencyForPayTimesheets: " + placement.getCurrencyForPayTimesheets());

System.out.println("Perm: " + placement.getPerm());

System.out.println("TimesheetEmailApproval: " + placement.getTimesheetEmailApproval());

System.out.println("Timesheet layout: " + placement.getLayout());

System.out.println("Internal Agency Comments: " + placement.getInternalAgencyComments());

System.out.println("Holiday Accural Rate: " + placement.getHolidayAccuralRate());

System.out.println("Expenses Template: " + placement.getExpenseTemplate());

System.out.println("Charge Tax Code Override: " + placement.getChargeTaxCodeOverride());

System.out.println("Self Bill Tax Code Override: " + placement.getSelfBillTaxCodeOverride());

System.out.println("PAYEDeductionsOnLtd: " + placement.getPAYEDeductionsOnLtd());

if (placement.getInvoiceContactOverride() != null) {

Contact contact = placement.getInvoiceContactOverride();

Address address = contact.getAddress();

System.out.println("Placement charge invoice contact override: ");

System.out.println(" Firstname: " + contact.getFirstname());

System.out.println(" Lastname: " + contact.getLastname());

System.out.println(" Email: " + contact.getEmail());

System.out.println(" Phone: " + contact.getPhone());

System.out.println(" Fax: " + contact.getFax());

System.out.println(" Mobile: " + contact.getMobile());

System.out.println("Address:");

System.out.println(" Line 1:" + address.getLine1());

System.out.println(" Line 2:" + address.getLine2());

System.out.println(" Town:" + address.getTown());

System.out.println(" County:" + address.getCounty());

System.out.println(" Postcode: " + address.getPostcode());

System.out.println(" Country:" + address.getCountry());

System.out.println(" Country Code:" + address.getCountryCode());

}

if (placement.getRates() != null) {

for (Rate rate : placement.getRates()) {

System.out.println("Rate Name:" + rate.getName());

System.out.println("Pay:" + rate.getPay());

System.out.println("Charge:" + rate.getCharge());

System.out.println("Priority:" + rate.getPriorityOrder());

System.out.println("ID:" + rate.getId());

System.out.println("Period:" + rate.getPeriod());

System.out.println("PeriodDuration:" + rate.getPeriodDuration());

System.out.println("SelectableByWorkers:" + rate.getSelectableByWorkers());

System.out.println("TimePattern:" + rate.getTimePattern());

System.out.println("TimesheetFields:" + rate.getTimesheetFields());

System.out.println("PayElementCode:" + rate.getPayElementCode());

System.out.println("Payable:" + rate.getPayable());

System.out.println("Chargeable:" + rate.getChargeable());

System.out.println("Taxable:" + rate.getTaxable());

System.out.println("RefCode:" + rate.getRefCode());

}

if (placement.getSplitCommissions() != null) {

for (SplitCommission split : placement.getSplitCommissions()) {

System.out.println("\nCommission UserID:"+split.getUserId()+" Percentage:"+split.getWeight());

}

if (placement.getAlternativeManagers() != null) {

for (User altMan : placement.getAlternativeManagers()) {

System.out.println("Alternative Manager:" + altMan.getFirstname() + " " + altMan.getLastname());

System.out.println("External Id: " + altMan.getExternalId() + " Internal ID:" + altMan.getId());

}

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

Read a Timesheet including any invoices

try {

IntimeServiceV3_0Stub.GetTimesheetById request=new IntimeServiceV3_0Stub.GetTimesheetById();

request.setId(<timesheet_id>);

request.setToken(ticket); //from authenticate call

GetTimesheetByIdResponse timesheetResp=stub.getTimesheetById(request);

...

As of 3.12 there is a "hidden" parameter. This creates the timesheet but keeps it hidden from the UI so it can not be affected by UI processes. This can be used to create a timesheet that should only be invoiced via the web services for example. Hidden timesheets can be updated via this method while they are still in draft status but you must set the hidden parameter of the method call to true. You can unhide the timesheet by changing the "hidden" property of the timesheet to false. Hidden timesheets still have to be approved before they can be invoiced/exported - the forceApproveTimesheet can be used for this which bypasses the approval route. Hidden timesheets are automatically unhidden when first invoiced on either the Sales or Purchase side.

submitTimesheet() would then be called to submit the Timesheet for approval once it has all the necessary time (Shifts) added to it.

rejectTimesheet() or approveTimesheet() are then used to process the approval.

revertTimesheet() can also be used to revert a Submitted or Approved status Timesheet if required. This has exactly the same result as reverting a Timesheet though the RSM InTime UI.

Invoicing

As of 3.12 you can generate invoices using the generateInvoices( ) method. This method requires a SearchCriteria parameter which is used to filter the items to be invoiced. This needs to be populated with appropriate criteria to select only the items you wish to invoice.

Warning: if no criteria are specified all invoiceable items in the system will be invoiced!
It is possible to specify a list of specific timesheet IDs or ExpenseItem IDs that you wish to invoice using SearchCriteria.timesheetIDs or SearchCriteria.expenseItemIDs.
You must specify the type of invoices you wish to generate from: ClientInvoice, SelfBillInvoice or AdviceNote.
You can not credit invoices using this method. However, invoicing net negative items will result in a Credit Note rather than an Invoice.

To invoice "Hidden" timesheets, set the SearchCriteria.includeHidden property to true.

Examples:

request.setInvoiceType("ClientInvoice");

searchCriteria.setIncludeTimesheets(true);
searchCriteria.setIncludeHidden(true);
long[] tsIds = new long[2];
tsIds[0] = 123L;
tsIds[1] = 456L;
searchCriteria.setTimesheetIDs(tsIds);

searchCriteria.setIncludeExpenses(false);
searchCriteria.setExpenseItemIDFrom(3001L);
searchCriteria.setExpenseItemIDTo(3009L);

request.setSearchCriteria(searchCriteria);

Calendar invDate = Calendar.getInstance();
invDate.set(2024,10,1,0,0,0);
request.setInvoiceDate(invDate);

As of 3.12 you can uploadSupplierInvoice() to an AdviceNote and accept it via acceptSupplierInvoice()

Single Sign On

getSingleSignOnToken() can be used to log in to RSM InTime using an existing RSM InTime User account. This method returns a token that you can then append to any valid RSM InTime URL and it will allow you to retrieve the page as if you were logged into the system directly. This means you can embed RSM InTime pages within another web site or retrieve other data.

An example SSO token would look like this:

QS5TbWl0aDoxNjk0NzY3NDI5NTM0Ojg0OThkMGY1ZTQzMzdlYzI0YjRiZjU3YzZhNDg4MDI4

So appending an SSO token for an Admin user to a URL for the summary of a Worker could look like this:

http://demo.in-time.co.uk/summary/worker?id=1&ticket=QS5TbWl0aDoxNjk0NzY3NDI5NTM0Ojg0OThkMGY1ZTQzMzdlYzI0YjRiZjU3YzZhNDg4MDI4

For the Summary screens only you can append "&embed=true" to the URL to hide the menu and footers. This does not apply to other InTime screens.

IMPORTANT: Note that once you have accessed InTime with an SSO token you are logged into InTime as that user and navigation and access rights are determined exactly as if you logged into InTime directly as that user.

Other methods

The interface also provides various other methods. Some examples:

getMissingTimesheetsForPlacement() identifies any periods within the specified range that do not contain an approved timesheet. The response will include a status that indicates if it is Missing, Draft or Submitted.

getAllPayElements() returns a list of all Pay Elements present in the system.

getURLForContractorsPayslip() retrieves the URL to viewing a workers Payslips. *InPay Linked systems only

Getting started

The RSM InTime Web Service uses the Simple Object Access Protocol (SOAP) interface as opposed to REST. This is a stricter protocol than REST which means you can only call the defined methods available and the return types will be in a fixed format. Normally you would start by building "stub" code against the WSDL file that defines the interface.

LATEST WSDL Version: https://your_system_url.com/services/IntimeServiceV3_8?wsdl

Java Example

This example was written using the WSDL file for version 3.2 of the web services on our demo system:

https://demo.in-time.co.uk/services/IntimeServiceV3_2?wsdl

Various tools are available for building the stub code. wsdl2java in the axis 2 package works well for java development:

From the command line run:

/axis2-1.6.2/bin/wsdl2java.sh -or -uri "https://demo.in-time.co.uk/services/IntimeServiceV3_2?wsdl"

This will produce the following files:

/src/uk/co/in_time/IntimeServiceV3_2Stub.java

/src/uk/co/in_time/IntimeServiceV3_2CallbackHandler.java

/src/uk/co/in_time/IntimeServiceV3_2IntimeWebServiceException.java

Include and reference these files in your application and you will be able to make calls to the Web Services. Some examples are given below.

It is important to enclose your web service calls in try / catch blocks as Exceptions are used as the mechanism for feeding back any issues. For example if you attempt to create a placement without providing an External ID, an exception will be returned from the Web Service call with an appropriate message.

Client Code - Pseudocode examples

RETRIEVING ENTITY DATA FROM A FRONTEND SYSTEM:

#Get placements and associated data from frontend system that you require in InTIME

#Consultant
def cons = getConsultantsByExternalID(consultantId);
if(cons>1)"Error"
def con = cons.first();
if(con==null)con = new Consutlant();
conPopulateFields
createOrUpdateConsutlant(con);
#Manager Client
def mclients = getClientsByExternalID(mclientId);
if(mclients>1)"Error"
def mclient = mclients.first();
if(mclient==null)mclient = new Client();
mclientPopulateFields
createOrUpdateClient(mclient);
#Manager
def mans = getManagersByExternalID(managerId);
if(mans>1)"Error"
def man = mans.first();
if(man==null)man = new Manager();
man.client = mclient
manPopulateFields
createOrUpdateManager(man);
#Provider
def provs = getProvidersByExternalID(providerId);
if(provs>1)"Error"
def prov = provs.first();
if(prov==null)prov = new Provider();
provPopulateFields
createOrUpdateProvider(prov);
#Worker
def wkrs = getWorkersByExternalID(workerId);
if(wkrs>1)"Error"
def wkr = wkrs.first();
if(wkr==null)wkr = new Worker();
if(prov!=null)wkr.provider = prov
wkrPopulateFields
createOrUpdateWorker(wkr);
#Billing Client
def bclients = getClientsByExternalID(bclientId);
if(pclients>1)"Error"
def bclient = bclients.first();
if(bclient==null)bclient = new Client();
bclientPopulateFields
createOrUpdateClient(bclient);
#Placement
def plac = getPlacementByExternalID(placementId);
if(plac==null)plac = new Placement();
plac.consultant = con
plac.client = bclient
plac.manager = man
plac.worker = wkr
placPopulateFields
createOrUpdatePlacement(plc);

RETRIEVING UPDATES FROM RSM InTime:

def entityList = getModifiedItemsWithRefCode(java.lang.String token, java.util.Calendar since)
for(entityList){
if(entity.getType()=="Worker")Read full Worker and action as required
if(entity.getType()=="Placement")Read full Placement and action as required
if(entity.getType()=="Timesheet")Read full Timesheet and action as required
if(entity.getType()=="ExpenseItem")Read full Expense Item and action as required
if(entity.getType()=="Client")Read full Client and action as required
if(entity.getType()=="LtdCoProvider")Read full Ltd Company Provider and action as required
if(entity.getType()=="Consultant")Read full Consultant and action as required
if(entity.getType()=="Manager")Read full Manager and action as required
if(entity.getType()=="LtdCoUser")Read full Ltd Company User and action as required
if(entity.getType()=="Reckoning")Read full Invoice, Credit Note or Advice Note and action as required
if(entity.getType()=="ContractDocument")Read full Contract Document and action as required
if(entity.getType()=="PurchaseOrder")Read full Purchase Order and action as required
if(entity.getType()=="PaymentBatch")Read full Payment Batch and action as required
if(entity.getType()=="Project")Read full Project and action as required (WS V2.9+)
}

RETRIEVING INVOICE LINKS:

def entityList = getModifiedItemsWithRefCodeByType(java.lang.String token, java.util.Calendar since, java.lang.String "Reckoning") for(entityList:entity){ def entityRefCode = entity.getRefCode() def downloadlink = "https://<SERVER URL>/reckoning/collectInvoice?refCode="+entityRefCode Call(downloadlink) }

RETRIEVING INVOICES TO EXPORT:

def needRatePayElementCode = false //Not usually needed but if required change to true
def entityList = getModifiedItemsWithRefCodeByType(java.lang.String token, java.util.Calendar since, java.lang.String "Reckoning")
for(entityList){
def entityRefCode = entity.getRefCode()
def invoiceInfo = getInvoiceByRefCode(java.lang.String token, java.lang.String entityRefCode)
def invoicingAccount
def accountCode
def nominalCode //Note - Nominal codes aren't always stored on the invoicing entity it depends on the accounts system and nominal requirements
def entityType = invoiceInfo.getEntityType()
def entityRefCode = invoiceInfo.getEntityRefCode()
if(entityType="Client"){
invoicingAccount = getClientByRefCode(java.lang.String entityRefCode)
accountCode = invoicingAccount.getAccountsRef()
nominalCode = invoicingAccount.getNominalCode()
{
if(entityType="Worker"){
invoicingAccount = getWorkerByRefCode(java.lang.String entityRefCode)
accountCode = invoicingAccount.getAccountsReference()
nominalCode = invoicingAccount.getNominalCode()
}
if(entityType="Provider"){
invoicingAccount = getProviderByRefCode(java.lang.String entityRefCode)
accountCode = invoicingAccount.getAccountsRef()
nominalCode = invoicingAccount.getNominalCode()
}
//Get any other details from invocing entities requied above to create / update sales or purchase account in accounts package.
if(!(invoiceInfo.getExported)){
for(invoiceInfo.getInvoiceLineInfo():InvoiceLineInfo invoiceLineInfo){
def invoiceLineInfoPlacementId = invoiceLineInfo.getPlacementId
def invoiceLineInfoTimesheetId = invoiceLineInfo.getTimesheetId
def invoiceLineInfoShiftId = invoiceLineInfo.getShiftId
def invoiceLineInfoExpenseItemId = invoiceLineInfo.getExpenseId
def invoiceLineInfoAdjustmentId = invoiceLineInfo.getAdjustmentId
def placement = getPlacementById(java.lang.String token, java.lang.Long invoiceLineInfoPlacementId)
def timesheet = getTimesheetById(java.lang.String token, java.lang.Long invoiceLineInfoTimesheetId)
def expenseItem = getExpenseItemById(java.lang.String token, java.lang.Long invoiceLineInfoExpenseItemId)
def adjustment = getAdjustmentById(java.lang.String token, java.lang.Long invoiceLineInfoAdjustmentId)

if(needRatePayElementCode){
def invoiceLineInfoShiftId = invoiceLineInfo.getShiftId
def shifts = timesheet.getShifts()
def wantedShift
for(shifts s where s.id=invoiceLineInfoShiftId) wantedShift = s
if(wantedShift){
def rate = wantedShift.getRate()
def payElementCode = rate.getPayElementCode()
}
}
//Collect details from InvoiceInfo, InvoiceLineInfo, Placement, Timesheet, ExpenseItem, Adjustment, Shift, Rate, Pay Element as required for transaction in Accounts System
}
def exportSuccessful = false;
#Attempt to export details to Accounts System and if successfull exportSuccessful=true
if(exportSuccessful)markInvoiceAsExported(java.lang.String token, java.lang.String invoiceInfo.getRefCode(), java.lang.String now())
}
}

RETRIEVING TIMESHEETS:

def entityList = getModifiedItemsWithRefCodeByType(java.lang.String token, java.util.Calendar since, java.lang.String "Timesheet")
for(entity:entityList){
def entityRefCode = entity.getRefCode()
def timesheet = getTimesheetByRefCode(java.lang.String token, java.lang.String entityRefCode)
for(shift:timesheet.getShifts(){
def date = new Date(shift.getDay())
def start = new Date(shift.getStartTime())
def start = new Date(shift.getEndTime())
def start = new Date(shift.getMealBreak())
def hours = new Date(shift.getHours())
def hoursDecimal = shift.getDecimal()
def rateName = shift.getRateName()
def ratePay = getRate().getPay()
def rateCharge = getRate().getCharge()
//PUT INFORMATION COLLECTED HERE WHERE YOU WANT TO PUT IT
}
}

UPDATING FINANCIAL TAG VALUES:

def fiancialTags = ws.getAllFinancialTags
def requiredTg
for(fiancialTags:TagCategory tg){
if(tg.name == "financialName")requiredTg = tg
}
def tagValues = requiredTg.getTagCategoryValues()
def requiredValue = "tagValue"
def matched = false
for(tagValues:TagCategoryValue tcv){
if(tcv==requiredValue)matched=true
}
if(!matched){
def tv = new TagCategoryValue()
tv.setValue(requiredValue)
tagValues.add(tv)
requiredTg.setTagCategoryValues(tagValues)
ws.createOrUpdateFinancialTag(requiredTg)
}

UPDATING ONCOSTS ON A PLACEMENT (example below is purchase oncosts but same for sales):

def plc = getPlacementByExternalId(token,xxxxx) – xxxx being unique placement Ref
def onCostConfig = new OnCost()
onCostConfig.description = “xxxx” //Must match existing OnCosts Config
def placementOnCost = new OnCostsInstance()
placementOnCost.onCost = onCostConfig
placementOnCost.amount = xxxx //As required
def exists = false
for(def currentOnCostInstance:placement.purchaseOnCosts){
if(currentOnCostInstance.onCost.description == “xxxx”)exists=true //Match description above

}
if(!exists) plc.purchaseOnCosts.add(placementOnCost)
createOrUpdatePlacement(plc)

Java Code

Authenticate

try {

//Create an instance of the stub

IntimeServiceV3_2Stub stub = new IntimeServiceV3_2Stub("https://demo.in-time.co.uk/services/IntimeServiceV3_2?wsdl");

//Get an authentication token

IntimeServiceV3_2Stub.Authenticate auth=new IntimeServiceV3_2Stub.Authenticate();

auth.setAgencyRefCode("<supplied_credentials>");

auth.setUsername("<supplied_credentials>");

auth.setPassword("<supplied_credentials>");

IntimeServiceV3_2Stub.AuthenticateResponse authResp=stub.authenticate(auth);

String ticket=authResp.get_return();

System.out.println("Read Timesheet IDAuthentication token:" + timesheet.getId());ticket);

//Use this authentication token (ticket) to pass in to any of the other WebService calls

} catch (java.lang.Exception e) {

System.out.println("StatusException occurred: " + timesheet.getStatus()e);

}

Read a Placement

try {

IntimeServiceV3_2Stub.GetPlacementByExternalId request=new IntimeServiceV3_2Stub.GetPlacementByExternalId();

Systemrequest.out.printlnsetId("Placement:" + timesheet.getPlacementId());

if (timesheet.getPeriodEndDate() != null) System.out.println("End Date:" + timesheet.getPeriodEndDate());

if (timesheet.getCreated() != null) WEB-PLC-001");

request.setToken(ticket); //from authenticate call

GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(request);

Placement placement=placementResponse.get_return();

if (placement != null) {

System.out.println("

Created

Read Placement with External Id: " +

timesheet

placement.

getCreated

getExternalId()

.getTime

+ " Internal Id: " + placement.getId());

if (timesheet.getModified() != null)

System.out.println("

Modified

RefCode: " +

timesheet.getModified().getTime

placement.getRefCode());

if (timesheet.getSubmitted() != null)

System.out.println("

Submitted

Worker:" +

timesheet

placement.

getSubmitted

getWorker().

getTime

getExternalId()

);if (timesheet.getApproved() != null)

+ " " + placement.getWorker().getLastname());

System.out.println("

Approved

Consultant: " +

timesheet

placement.

getApproved

getConsultant().

getTime

getExternalId() + " " + placement.getConsultant().getLastname());

System.out.println("

timesheetPay

Manager: " +

timesheet

placement.

getTimesheetPay

getManager(

)

;System.out.println("timesheetCharge: " + timesheet.getTimesheetCharge

.getExternalId() + " " + placement.getManager().getLastname());

System.out.println("

ERNI

Client: " +

timesheet

placement.

getErni

getClient()

);System.out.println("Pension: " + timesheet.getPension

.getExternalId() + " " + placement.getClient().getName());

System.out.println("

Holiday

Start: " +

timesheet.getHoliday

placement.getStart().getTime());

if (placement.getEnd() != null) {

System.out.println("

getFullyInvoiced

End: " +

timesheet.getFullyInvoiced

placement.getEnd().getTime());

}

System.out.println("

getPurchaseWrittenOff

Created: " +

timesheet.getPurchaseWrittenOff

placement.getCreated().getTime());

System.out.println("

getSalesWrittenOff

Modified: " +

timesheet.getSalesWrittenOff

placement.getModified().getTime());

System.out.println("

Worker

TimesheetDateCalculatorName: " +

timesheet

placement.

getWorkerId

getTimesheetDateCalculatorName());

System.out.println("

Adjusts

Timesheeet Approval Route: " +

timesheet

placement.

getAdjustsRefCode

getTimesheetApprovalRoute());

//Shifts

if (timesheet.getShifts() != null && timesheet.getShifts().length > 0) {

for (Shift shift : timesheet.getShifts()) {System.out.println("Chargeable Expense Approval Route: " + placement.getChargeableExpenseApprovalRoute());

System.out.println("Non-Chargeable Expense Approval Route: " + placement.getNonChargeableExpenseApprovalRoute());

System.out.println("

Shift ID

ContractedHours: " +

shift

placement.

getId

getContractedHours());

System.out.println("

hours

JobDescription :" +

shift

placement.

getHours

getJobDescription());

System.out.println("

Decimal

JobTitle: " +

shift

placement.

getDecimal

getJobTitle());

System.out.println("

Day

NoCommunications: " +

new Date(shift.getDay

placement.getNoCommunications())

+ " (

;

System.out.println("PurchaseOrderNum: " +

shift

placement.

getDay

getPurchaseOrderNum()

+ "

)

")

;

System.out.println("

PO

SalesProject: " +

shift

placement.

getPurchaseOrderNumber

getSalesProject());

System.out.println("

Start

PurchaseBranch: " +

new Date(shift.getStartTime

placement.getPurchaseBranch())

+" (

;

System.out.println("CurrencyForCharge: " +

shift

placement.

getStartTime

getCurrencyForCharge()

+ "

)

")

;

System.out.println("

Rate Name

CurrencyForPayExpenses: " +

shift

placement.

getRateName

getCurrencyForPayExpenses());

System.out.println("

Rate Pay

CurrencyForPayTimesheets: " +

shift

placement.

getRate

getCurrencyForPayTimesheets()

.getPay

);

System.out.println("Perm: " + placement.getPerm());

System.out.println("

Rate Charge

TimesheetEmailApproval: " +

shift

placement.

getRate

getTimesheetEmailApproval())

.getCharge

;

System.out.println("Timesheet layout: " + placement.getLayout());

}

//Associated Invoices & credits

if (timesheet.getInvoiceInfo() != null) {

for (InvoiceInfo invoice : timesheet.getInvoiceInfo()){

System

System.out.println("

Invoice Number

Internal Agency Comments: " +

invoice

placement.

getInvoiceNumber

getInternalAgencyComments());

System.out.println("

Invoice date

Holiday Accural Rate: " +

invoice.getInvoiceDate().getTime

placement.getHolidayAccuralRate());

System.out.println("

Invoice Type

Expenses Template: " +

invoice

placement.

getInvoiceDescription

getExpenseTemplate());

System.out.println("

Invoice GUID

Charge Tax Code Override: " +

invoice

placement.

getInvoiceGUID

getChargeTaxCodeOverride());

System.out.println("

Invoice Net

Self Bill Tax Code Override: " +

invoice

placement.

getNet

getSelfBillTaxCodeOverride());

System.out.println("

Invoice Gross

PAYEDeductionsOnLtd: " +

invoice

placement.

getGross

getPAYEDeductionsOnLtd());

System.out.println("Invoice VAT:" + invoice.getVat()

if (placement.getInvoiceContactOverride() != null) {

Contact contact = placement.getInvoiceContactOverride();

Address address = contact.getAddress();

System.out.println("Placement charge invoice contact override: ");

System.out.println(" Invoice CurrencyFirstname: " + invoicecontact.getCurrencygetFirstname());if (invoice.getExported() != null)

{System.out.println(" Lastname: " + contact.getLastname());

System.out.println("

Exported date

Email: " +

invoice

contact.

getExported

getEmail()

.getTime

);

System.out.println(" Phone: " + contact.getPhone());

}

} catch (Exception e) {

System.out.println("

Exception occurred

Fax: " +

e

contact.getFax()

;

}

Create or update a Worker

try {

//Attempt to read the worker first as it may already exist

IntimeServiceV3_0Stub.GetWorkerByExternalId getWorkerRequest=new IntimeServiceV3_0Stub.GetWorkerByExternalId();

getWorkerRequest.setId("WEB-WKR01");

getWorkerRequest.setToken(ticket); //from authenticate call

GetWorkerByExternalIdResponse workerResponse=stub.getWorkerByExternalId(getWorkerRequest);

Worker worker=workerResponse.get_return();

if (worker == null) {

//Worker did not exist

worker.setExternalId("WEB-WKR01");

}

//set or update any fields as required

worker.setFirstname("Ltd");

worker.setLastname("Worker");

worker.setEmail("x@x.com");

worker.setTitle("Mrs");

worker.setWorkerType("ltd");

worker.setGender("F");

worker.setSelfBilling(false);

worker.setAccountsReference("ACC_REF");

worker.setPaymentFrequency("Monthly");

String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","placement" };

worker.setConsolidation(wConsolidation);

String[] wCrouping = new String[] { "sheet","sheet-rate" };

worker.setGrouping(wCrouping);

Calendar cal = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal.set(1980, 0, 1, 0, 0, 0);

cal.set(Calendar.MILLISECOND, 0);

worker.setDateOfBirth(cal);

Calendar cal2 = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal2.set(2017, 0, 1, 0, 0, 0);

cal2.set(Calendar.MILLISECOND, 0);

worker.setDateOfJoining(cal2);

IntimeServiceV3_0Stub.Address address = new IntimeServiceV3_0Stub.Address();

address.setLine1("Address1");

address.setLine2("Add2");

address.setTown("Town");

address.setCounty("County");

address.setCountry("UK");

address.setPostcode("AB1 2CD");

address.setCountryCode("GB");

worker.setAddress(address);

BankAccount bank = new BankAccount();

bank.setAccountName("Ltd Wkr");

bank.setAccountNumber("12345678");

bank.setBank("bank");

bank.setSortCode("11-22-33");

worker.setBankAccount(bank);

Company ltdCompany = new Company();

ltdCompany.setName("Ltd Co Name");

ltdCompany.setCompanyNo("123456789");

ltdCompany.setCompanyVatNo("1234567890");

ltdCompany.setVatCode("T0");

worker.setLimitedCompany(ltdCompany);

IntimeServiceV3_0Stub.CreateOrUpdateWorker request = new IntimeServiceV3_0Stub.CreateOrUpdateWorker(

);

System.out.println(" Mobile: " + contact.getMobile());

System.out.println("Address:");

System.out.println(" Line 1:" + address.getLine1());

System.out.println(" Line 2:" + address.getLine2());

System.out.println(" Town:" + address.getTown());

System.out.println(" County:" + address.getCounty());

System.out.println(" Postcode: " + address.getPostcode());

System.out.println(" Country:" + address.getCountry());

System.out.println(" Country Code:" + address.getCountryCode());

}

if (placement.getRates() != null) {

for (Rate rate : placement.getRates()) {

System.out.println("Rate Name:" + rate.getName());

System.out.println("Pay:" + rate.getPay());

System.out.println("Charge:" + rate.getCharge());

System.out.println("Priority:" + rate.getPriorityOrder());

System.out.println("ID:" + rate.getId());

System.out.println("Period:" + rate.getPeriod());

System.out.println("PeriodDuration:" + rate.getPeriodDuration());

System.out.println("SelectableByWorkers:" + rate.getSelectableByWorkers());

System.out.println("TimePattern:" + rate.getTimePattern());

System.out.println("TimesheetFields:" + rate.getTimesheetFields());

System.out.println("PayElementCode:" + rate.getPayElementCode());

System.out.println("Payable:" + rate.getPayable());

System.out.println("Chargeable:" + rate.getChargeable());

System.out.println("Taxable:" + rate.getTaxable());

System.out.println("RefCode:" + rate.getRefCode());

}

if (placement.getSplitCommissions() != null) {

for (SplitCommission split : placement.getSplitCommissions()) {

System.out.println("\nCommission UserID:"+split.getUserId()+" Percentage:"+split.getWeight());

}

if (placement.getAlternativeManagers() != null) {

for (User altMan : placement.getAlternativeManagers()) {

System.out.println("Alternative Manager:" + altMan.getFirstname() + " " + altMan.getLastname());

System.out.println("External Id: " + altMan.getExternalId() + " Internal ID:" + altMan.getId());

}

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

Read a Timesheet including any invoices

try {

IntimeServiceV3_2Stub.GetTimesheetById request=new IntimeServiceV3_2Stub.GetTimesheetById();

request.setId(<timesheet_id>);

request.setToken(ticket); //from authenticate callrequest.setWorker(

workerGetTimesheetByIdResponse timesheetResp=stub.getTimesheetById(request);

IntimeServiceV3_0Stub.CreateOrUpdateWorkerResponse result=stub.createOrUpdateWorker(request);

if (result != null) {Timesheet timesheet = timesheetResp.get_return();

System.out.println("

Created/updated Worker with

Read Timesheet ID:" +

result

timesheet.

get_return

getId());

}

} catch (java.lang.Exception e) {

System.out.println("Status:" + timesheet.getStatus());

System.out.println("Exception occurredPlacement:" + etimesheet.getPlacementId());

}

Create a Placement

try{

//Attempt to read the placement first to check if it already exists

IntimeServiceV3_0Stub.GetPlacementByExternalId getPlacementRequest=new IntimeServiceV3_0Stub.GetPlacementByExternalId();

getPlacementRequest.setId("WEB-PLC-001");

getPlacementRequest.setToken(ticket);

GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(getPlacementRequest);

IntimeServiceV3_0Stub.Placement placement=placementResponse.get_return();

if (placement == null) {

//placement does not exist

placement = new IntimeServiceV3_0Stub.Placement();

placement.setExternalId("WEB-PLC-001");

}

//Consultant

IntimeServiceV3_0Stub.Consultant consultant= new IntimeServiceV3_0Stub.Consultant();

IntimeServiceV3_0Stub.GetConsultantsByExternalId getConsultantRequest=new IntimeServiceV3_0Stub.GetConsultantsByExternalId();

getConsultantRequest.setId("WEB-CON01");

getConsultantRequest.setToken(ticket); //from authenticate call

GetConsultantsByExternalIdResponse consultantResponse=stub.getConsultantsByExternalId(getConsultantRequest);

IntimeServiceV3_0Stub.Consultant[] cons=consultantResponse.get_return();

if (cons== null || cons.size() < 1) {

//consultant did not exist

consultant.setExternalId("WEB-CON01");

consultant.setFirstname("Web");

consultant.setLastname("Consultant");

consultant.setEmail("C@c.com");

IntimeServiceV3_0Stub.CreateOrUpdateConsultant createConsultantRequest = new IntimeServiceV3_0Stub.CreateOrUpdateConsultant();

createConsultantRequest.setToken(ticket);

createConsultantRequest.setConsultant(consultant);

IntimeServiceV3_0Stub.CreateOrUpdateConsultantResponse createConsultantResult=stub.createOrUpdateConsultant(createConsultantRequest);

if (createConsultantResult != null) {if (timesheet.getPeriodEndDate() != null) System.out.println("End Date:" + timesheet.getPeriodEndDate());

if (timesheet.getCreated() != null) System.out.println("Created:" + timesheet.getCreated().getTime());

if (timesheet.getModified() != null) System.out.println("Modified:" + timesheet.getModified().getTime());

if (timesheet.getSubmitted() != null) System.out.println("Submitted:" + timesheet.getSubmitted().getTime());

if (timesheet.getApproved() != null) System.out.println("Approved:" + timesheet.getApproved().getTime());

System.out.println("timesheetPay: " + timesheet.getTimesheetPay());

System.out.println("timesheetCharge: " + timesheet.getTimesheetCharge());

System.out.println("ERNI: " + timesheet.getErni());

System.out.println("Pension: " + timesheet.getPension());

System.out.println("Holiday: " + timesheet.getHoliday());

System.out.println("getFullyInvoiced: " + timesheet.getFullyInvoiced());

System.out.println("getPurchaseWrittenOff: " + timesheet.getPurchaseWrittenOff());

System.out.println("getSalesWrittenOff: " + timesheet.getSalesWrittenOff());

System.out.println("

Created/updated Consultant with ID:

Worker:" +

createConsultantResult

timesheet.

get_return

getWorkerId());

}

} else {

consultant = cons[0];

}

placement.setConsultant(consultantSystem.out.println("Adjusts:" + timesheet.getAdjustsRefCode());

//Client

IntimeServiceV3_0Stub.Client client = new IntimeServiceV3_0Stub.Client();

IntimeServiceV3_0Stub.GetClientsByExternalId getClientRequest=new IntimeServiceV3_0Stub.GetClientsByExternalId();

getClientRequest.setId("WEB-CLI01");

getClientRequest.setToken(ticket); //from authenticate call

GetClientsByExternalIdResponse clientResponse=stub.getClientsByExternalId(getClientRequest);

IntimeServiceV3_0Stub.Client[] clients=clientResponse.get_return();

if (clients== null || clients.size() < 1) {

//client did not exist

client.setExternalId("WEB-CLI01");

client.setName("Web Client 001");

client.setTermsTemplateName("Default Charge Terms");

//populate other fields

IntimeServiceV3_0Stub.CreateOrUpdateClient createClientRequest = new IntimeServiceV3_0Stub.CreateOrUpdateClient();

createClientRequest.setToken(ticket);

createClientRequest.setClient(client);

IntimeServiceV2_9Stub.CreateOrUpdateClientResponse createClientResult=stub.createOrUpdateClient(createClientRequest);

if (createClientResult != null) {Shifts

if (timesheet.getShifts() != null && timesheet.getShifts().length > 0) {

for (Shift shift : timesheet.getShifts()) {

System.out.println("Shift ID:"+shift.getId());

System.out.println("hours:"+shift.getHours());

System.out.println("Decimal:"+shift.getDecimal());

System.out.println("Day:" + new Date(shift.getDay()) + " (" + shift.getDay()+ ")");

System.out.println("

Created/updated Client with ID

PO:" +

createClientResult

shift.

get_return

getPurchaseOrderNumber());

}

} else {

client = clients[0];

}

placement.setClient(client);

//Manager

IntimeServiceV2_9Stub.Manager manager = new IntimeServiceV2_9Stub.Manager();

IntimeServiceV2_9Stub.GetManagersByExternalId getManagerRequest=new IntimeServiceV2_9Stub.GetManagersByExternalId();
getManagerRequest.setId("WEB-MAN01");
getManagerRequest.setToken(ticket); //from authenticate call
GetManagersByExternalIdResponse managerResponse=stub.getManagersByExternalId(getManagerRequest);
IntimeServiceV2_9Stub.Manager[] mgrs=managerResponse.get_return();
if (mgrs== null || mgrs.size() < 1) {
//manager did not exist
manager.setExternalId("WEB-MAN01");
manager.setFirstname("Web");
manager.setLastname("Manager");
manager.setEmail("m@m.com");
manager.setClient(client);
IntimeServiceV2_9Stub.CreateOrUpdateManager createManagerRequest = new IntimeServiceV2_9Stub.CreateOrUpdateManager();
createManagerRequest.setToken(ticket);
createManagerRequest.setManager(manager);
IntimeServiceV2_9Stub.CreateOrUpdateManagerResponse createManagerResult=stub.createOrUpdateManager(createManagerRequest);
if (createManagerResult != null) {
System.out.println("Created/updated Manager with ID:" + createManagerResult.get_return());
}
} else {
manager = mgrs[0];
}
placement.setManager(manager);

//Worker

IntimeServiceV2_9Stub.GetWorkersByExternalId getWorkerRequest=new IntimeServiceV2_9Stub.GetWorkersByExternalId

System.out.println("Start:"+new Date(shift.getStartTime()) +" (" + shift.getStartTime()+ ")");

System.out.println("Rate Name:"+shift.getRateName());

System.out.println("Rate Pay:"+shift.getRate().getPay());

System.out.println("Rate Charge:"+shift.getRate().getCharge());

}

//Associated Invoices & credits

if (timesheet.getInvoiceInfo() != null) {

for (InvoiceInfo invoice : timesheet.getInvoiceInfo()){

System.out.println("Invoice Number:" + invoice.getInvoiceNumber());

System.out.println("Invoice date:" + invoice.getInvoiceDate().getTime());

System.out.println("Invoice Type:" + invoice.getInvoiceDescription());

System.out.println("Invoice GUID:" + invoice.getInvoiceGUID());

System.out.println("Invoice Net:" + invoice.getNet());

System.out.println("Invoice Gross:" + invoice.getGross());

System.out.println("Invoice VAT:" + invoice.getVat());

System.out.println("Invoice Currency:" + invoice.getCurrency());

if (invoice.getExported() != null) {

System.out.println("Exported date:" + invoice.getExported().getTime());

}

} catch (Exception e) {

System.out.println("Exception occurred: " + e);

}

Create or update a Worker

try {

//Attempt to read the worker first as it may already exist

IntimeServiceV3_2Stub.GetWorkerByExternalId getWorkerRequest=new IntimeServiceV3_2Stub.GetWorkerByExternalId();

getWorkerRequest.setId("WEB-WKR01");

getWorkerRequest.setToken(ticket); //from authenticate callGetWorkersByExternalIdResponse

GetWorkerByExternalIdResponse workerResponse=stub.getWorkersByExternalIdgetWorkerByExternalId(getWorkerRequest);

IntimeServiceV2_9Stub.Worker[] wkrsWorker worker=workerResponse.get_return();

if (wkrsworker == null || wkrs.size() < 1) {

//worker Worker did not exist

worker.setExternalId("WEB-WKR01");

}

//set or update any fields as required

worker.setFirstname("WebLtd");

worker.setLastname("Worker");

worker.setEmail("w@wx@x.com"); //populate other details IntimeServiceV2_9Stub.CreateOrUpdateWorker createWorkerRequest = new IntimeServiceV2_9Stub.CreateOrUpdateWorker();
createWorkerRequest.setToken(ticket);
createWorkerRequest.setWorker(worker);
IntimeServiceV2_9Stub.CreateOrUpdateWorkerResponse createWorkerResult=stub.createOrUpdateWorker(createWorkerRequest);
if (createWorkerResult != null) {
System.out.println("Created/updated Worker with ID:" + createWorkerResult.get_return());
}
} else {
worker = wkrs[0];
}
placement.setWorker(worker);

//set/update other placement fields

placement.setContractedHours(new BigDecimal(37.5));

placement.setCurrencyForCharge("GBP");

placement.setCurrencyForPayExpenses("GBP");

placement.setCurrencyForPayTimesheets("GBP");

placement.setChargeableExpenseApprovalRoute("Client Manager Approval");

placement.setNonChargeableExpenseApprovalRoute("Auto Approval");

placement.setTimesheetApprovalRoute("Auto Approval");

placement.setExpenseTemplate("Default");

placement.setHolidayAccuralRate(0.12);

placement.setJobDescription("Web Placement 1");

placement.setJobTitle("Web Test 001");

placement.setNoCommunications("");

placement.setPurchaseOrderNum("po_num");

placement.setSalesCostCentre("scc");

placement.setTimesheetDateCalculatorName("weekly");

placement.setPerm(false);

Calendar cal1 = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal1.set(2021, 3, 1, 0, 0, 0);

placement.setStart(cal1);

Calendar cal2 = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal2.set(2023, 3, 1, 0, 0, 0);

placement.setEnd(cal2);

IntimeServiceV2_9Stub.Rate[] rates = new IntimeServiceV2_9Stub.Rate[1];

IntimeServiceV2_9Stub.Rate rate1 = new IntimeServiceV2_9Stub.Rate();

rate1.setName("Standard Hours");

rate1.setPay(new BigDecimal(9.99));

rate1.setCharge(new BigDecimal(11.11));

rate1.setPayElementCode("001");

rate1.setPeriod("Hourly");

rate1.setPeriodDuration(60);

rate1.setPriorityOrder(0);

rate1.setTimePattern("DEFAULT");

rate1.setTimesheetFields("START_FINISH_BREAK");

rate1.setSelectableByWorkers(true);

rates[0] = rate1;

placement.setRates(rates);

IntimeServiceV2_9Stub.CreateOrUpdatePlacement request = new IntimeServiceV2_9Stub.CreateOrUpdatePlacementworker.setTitle("Mrs");

worker.setWorkerType("ltd");

worker.setGender("F");

worker.setSelfBilling(false);

worker.setAccountsReference("ACC_REF");

worker.setPaymentFrequency("Monthly");

String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker" };

worker.setConsolidation(wConsolidation);

String[] wGrouping = new String[] { "sheet-rate" };

worker.setGrouping(wGrouping);

Calendar cal = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal.set(1980, 0, 1, 0, 0, 0);

cal.set(Calendar.MILLISECOND, 0);

worker.setDateOfBirth(cal);

Calendar cal2 = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal2.set(2017, 0, 1, 0, 0, 0);

cal2.set(Calendar.MILLISECOND, 0);

worker.setDateOfJoining(cal2);

IntimeServiceV3_2Stub.Address address = new IntimeServiceV3_2Stub.Address();

address.setLine1("Address1");

address.setLine2("Add2");

address.setTown("Town");

address.setCounty("County");

address.setCountry("UK");

address.setPostcode("AB1 2CD");

address.setCountryCode("GB");

worker.setAddress(address);

BankAccount bank = new BankAccount();

bank.setAccountName("Ltd Wkr");

bank.setAccountNumber("12345678");

bank.setBank("bank");

bank.setSortCode("11-22-33");

worker.setBankAccount(bank);

Company ltdCompany = new Company();

ltdCompany.setName("Ltd Co Name");

ltdCompany.setCompanyNo("123456789");

ltdCompany.setCompanyVatNo("1234567890");

ltdCompany.setVatCode("T0");

worker.setLimitedCompany(ltdCompany);

IntimeServiceV3_2Stub.CreateOrUpdateWorker request = new IntimeServiceV3_2Stub.CreateOrUpdateWorker();

request.setToken(ticket); //from authenticate call

request.setPlacementsetWorker(placementworker);

IntimeServiceV2IntimeServiceV3_9Stub2Stub.CreateOrUpdatePlacementResponse CreateOrUpdateWorkerResponse result=stub.createOrUpdatePlacementcreateOrUpdateWorker(request);

if (result != null) {

System.out.println("Created/updated Placement Worker with ID:" + result.get_return());

}

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

...

Create a Placement

try{

//Attempt to read the placement first IntimeServiceV2_9Stubfirst to check if it already exists

IntimeServiceV3_2Stub.GetPlacementByExternalId getPlacementRequest=new IntimeServiceV2 IntimeServiceV3_9Stub2Stub.GetPlacementByExternalId();

getPlacementRequest.setId("WEB-PLC-001");

getPlacementRequest.setToken(ticket);

GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(getPlacementRequest);

IntimeServiceV2IntimeServiceV3_9Stub2Stub.Placement placement=placementResponse.get_return();

if (placement == null) {

//placement does not exist

placement = new IntimeServiceV2 IntimeServiceV3_9Stub2Stub.Placement();

//refer to create placement process

}

//Apply any Consultant changes

IntimeServiceV2_9Stubplacement.setExternalId("WEB-PLC-001");

}

//Consultant

IntimeServiceV3_2Stub.Consultant consultant= placement.getConsultant new IntimeServiceV3_2Stub.Consultant();

consultant.setDepartment("Web testing");

//Apply any Client changes

IntimeServiceV2_9Stub.Client client=placement.getClientIntimeServiceV3_2Stub.GetConsultantsByExternalId getConsultantRequest=new IntimeServiceV3_2Stub.GetConsultantsByExternalId();

clientgetConsultantRequest.getInvoicingContactsetId("WEB-CON01");

getConsultantRequest.getAddress().setLine1("123 Test Street");

//Apply any Manager changes

IntimeServiceV2_9Stub.Manager manager=placement.getManager();
manager.setLastname("Modified");

//Apply any Worker changes

IntimeServiceV2_9Stub.Worker worker=placement.getWorker();

worker.getLimitedCompany().setCompanyVatNo("67896789");

worker.setDefaultPaymentCurrency("GBP");

//set/update other placement fields

placement.setPurchaseOrderNum("po_num 2");

placement.setSalesCostCentre("scc mod");

for (IntimeServiceV2_9Stub.Rate rate : placement.getRates()) {

if(rate.getName() == "Standard Hours") {

//update pay/charge rate

rate1.setPay(new BigDecimal(15));

rate1.setCharge(new BigDecimal(22.50setToken(ticket); //from authenticate call

GetConsultantsByExternalIdResponse consultantResponse=stub.getConsultantsByExternalId(getConsultantRequest);

IntimeServiceV3_2Stub.Consultant[] cons=consultantResponse.get_return();

if (cons== null || cons.size() < 1) {

//consultant did not exist

consultant.setExternalId("WEB-CON01");

consultant.setFirstname("Web");

consultant.setLastname("Consultant");

consultant.setEmail("C@c.com");

IntimeServiceV3_2Stub.CreateOrUpdateConsultant createConsultantRequest = new IntimeServiceV3_2Stub.CreateOrUpdateConsultant();

createConsultantRequest.setToken(ticket);

createConsultantRequest.setConsultant(consultant);

IntimeServiceV3_2Stub.CreateOrUpdateConsultantResponse createConsultantResult=stub.createOrUpdateConsultant(createConsultantRequest);

if (createConsultantResult != null) {

System.out.println("Created/updated Consultant with ID:" + createConsultantResult.get_return());

}

IntimeServiceV2_9Stub.CreateOrUpdatePlacement request = new IntimeServiceV2_9Stub.CreateOrUpdatePlacement();

requestelse {

consultant = cons[0];

}

placement.setConsultant(consultant);

//Client

IntimeServiceV3_2Stub.Client client = new IntimeServiceV3_2Stub.Client();

IntimeServiceV3_2Stub.GetClientsByExternalId getClientRequest=new IntimeServiceV3_2Stub.GetClientsByExternalId();

getClientRequest.setId("WEB-CLI01");

getClientRequest.setToken(ticket);request.setPlacement(placement //from authenticate call

GetClientsByExternalIdResponse clientResponse=stub.getClientsByExternalId(getClientRequest);IntimeServiceV2

IntimeServiceV3_9Stub.CreateOrUpdatePlacementResponse result=stub.createOrUpdatePlacement(request2Stub.Client[] clients=clientResponse.get_return();

if (result !clients== null || clients.size() < 1) {

System.out.println("Created/updated Placement with ID:" + result.get_return());

}

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

Create or update a Timesheet

Limited Company Details

Limited Company type workers have additional information that relate to their limited company. To provide access to this an associated LimitedCompany object and a LtdCompanyContact object were added to the Worker object.

The following InTime data fields appear in both the Worker object and the associated LimitedCompany Object: AccountsReference (AccountsRef), VATCode, DefaultPaymentCurrency (Currency), NominalCode, ExpensesNominalCode, Consolidation and Grouping.

Version 2.9 and earlier: Both the LtdCompanyContact object and the LimitedCompany.InvoiceContact are populated when reading a Worker from InTime. When creating or updating InTime you should set the fields in the ltdCompanyContact object for the contact name, email, phone and address details.

The following fields should be read from and updated on the Worker base object: AccountsRef, DefaultPaymentCurrency, NominalCode, ExpensesNominalCode, Consolidation and Grouping.

The VAT Code should be read from and updated via the associated LimitedCompany object.

Version 3.0 as of this version the situation is simplified. There is no LtdCompanyContact object on the worker. The Limited Company Contact details (name, email, address) should be read and updated via the LimitedCompany.InvoiceContact object. All the following fields can only be read from and updated from the Worker base object: AccountsRef, VATCode, DefaultPaymentCurrency, NominalCode, ExpensesNominalCode, Consolidation and Grouping.

Constants

Whilst using the InTime Web Services, some fields have expected values from a range of constants. These are detailed below.

Populate the Unit and Net Value fields on an ExpenseItem with this entry method.

Field	Constant	Comment	Notes
Client	invoicePeriod	0	Weekly	1	Two-Weekly	2	Four-Weekly	3	Calendar Monthly	4	4-4-5
howSendInvoices	0	Post	Invoice delivery method
1	Email	2	Fax	3	Not sent	Worker	workerType	paye	For PAYE Workers	ltd	For Ltd Company Workers	external-contractor	For Non Ltd Company Workers	cis	For CIS Workers	umb	For Workers operating through an Umbrella	You must also reference the umbrella against the worker, otherwise the worker will appear as LTD.	ir35	For workers inside scope of IR35 (deemed)	cisBusinessType	SoleTrader	Company	Trust	Partnership	cisPercentage	0	20	30	paymentFrequency	weekly	monthly	<InPay Payroll Name>	If InPay connected, for PAYE workers, use the InPay Payroll Name	timesheetsOnInvoices	0	Timesheets On Invoices	1	Timesheets Not On Invoices	paperOnInvoices	-1	Agency Default	0	No Attachments	1	Attach Paper Timesheets	2	Attach Expense Group Paper	4	Attach Expense Receipts Paper	<sum of the above>	Attach the appropriate paper	For example, 5 to attach timesheets and receipts	gender	M	F	LTD invoice period	0	Weekly	1	Two-Weekly	2	Four-Weekly	3	Calendar Monthly	4	4-4-5	Payment Method	bacs	NOT CASE SENSITIVE	cheque	NOT CASE SENSITIVE	cash	NOT CASE SENSITIVE	chaps	NOT CASE SENSITIVE	ach	NOT CASE SENSITIVE	international	NOT CASE SENSITIVE	building society	NOT CASE SENSITIVE	Placement	layout	standard	See Maintaining Placements	calendar	timesheetDateCalculator	weekly	See Maintaining Placements. You can see all possible values for this in the ui.	monthly	<many more>	See UI for all options.	Rates	period	60	For hourly rates entered in hours format (hours only or start, break, finish).	1440	For fixed rates of a specified duration entered in decimal format (decimal or tickbox)	periodDuration	<any integer>	The duration in minutes for the fixed rate (e.g. 60 for hours, 480 for a day).	timePattern	default	Will use the selected default time pattern	<any string>	The string should match the name of a time pattern in the system
timesheetFields	START_FINISH_BREAK	Enter start, break, finish	Only when period above is 60
HOURS	Enter hours only	Only when period above is 60	DECIMAL	Enter time as a decimal	Only when period above is 1440	DAY	Tickbox only (equivalent to entering decimals as 1.00)	Only when period above is 1440	InvoiceAdjustmentSettings (Company / Worker)	AdjustBy	0	Fixed Amount	1	Percentage	AdjustPer	0	Per Worker	1	Per Timesheet	2	Per Invoice	AdjustType	0	Addition	1	Deduction
ExpenseType EntryMethod	0	Gross value	Populate the GrossValue and optionally the VatAmount field on an ExpenseItem with this entry method
1	Net Value	Populate the NetValue field on an ExpenseItem with this entry method	2	Units and Unit net	Populate the Unit and UnitNet fields on an ExpenseItem with this entry method. E.g. Set Unit = 30 and UnitNet = 0.45 to claim 30 miles at 45p per mile.	3	Units and Net	try{ //Read the associated placement so we can reference the rates & participants IntimeServiceV2_9Stub.GetPlacementByExternalId getPlacementRequest=new IntimeServiceV2_9Stub.GetPlacementByExternalId(); getPlacementRequest.setId("WEB-PLC-001"); getPlacementRequest.setToken(ticket); GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(getPlacementRequest); Placement placement=placementResponse //client did not exist client.setExternalId("WEB-CLI01"); client.setName("Web Client 001"); client.setTermsTemplateName("Default Charge Terms"); //populate other fields IntimeServiceV3_2Stub.CreateOrUpdateClient createClientRequest = new IntimeServiceV3_2Stub.CreateOrUpdateClient(); createClientRequest.setToken(ticket); createClientRequest.setClient(client); IntimeServiceV3_2Stub.CreateOrUpdateClientResponse createClientResult=stub.createOrUpdateClient(createClientRequest); if (createClientResult != null) { System.out.println("Created/updated Client with ID:" + createClientResult.get_return()); //identify the required rate Rate rate1 = null; for (Rate rate : placement.getRates()) { if (rate.getName().equals("Standard Hours")) { rate1 = rate; } } Calendar cal = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT")); cal.set(2017,9,1,0,0,0); cal.set(Calendar.MILLISECOND, 0); //create a timesheetSubmission IntimeServiceV2_9Stub.Timesheet timesheetSubmission = new IntimeServiceV2_9Stub.Timesheet(); timesheetSubmission.setPlacementExternalRef(placement.getExternalId()); timesheetSubmission.setSubmitterId(placement.getWorker().getId()); //Whoever is creating the Timesheet timesheetSubmission.setPeriodEndDate(cal.getTime()); //Add the Shifts IntimeServiceV2_9Stub.Shift shift = new IntimeServiceV2_9Stub.Shift(); shift.setComment("Shift 1 comment"); shift.setDay(cal.getTimeInMillis()); //set the day the shift relates to shift.setRateId(rate1.getId()); if (rate1.getTimesheetFields().equals("START_FINISH_BREAK")) { //This rate requires start, finish and break times entered for the shift Calendar calStart = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT")); calStart.set(2017,9,1,0,0,0); calStart.set(Calendar.MILLISECOND, 0); calStart.set(Calendar.HOUR_OF_DAY, 8); shift.setStartTime(calStart.getTimeInMillis()); Calendar calEnd = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT")); calEnd.set(2017,9,1,0,0,0); calStart.set(Calendar.MILLISECOND, 0); calEnd.set(Calendar.HOUR_OF_DAY, 17); shift.setFinishTime(calEnd.getTimeInMillis()); shift.setMealBreak(3600000L); //1 hour in milliseconds } else if (rate1.getTimesheetFields().equals("HOURS")) { shift.setHours(8 * 60 * 60 * 1000L); } else if (rate1.getTimesheetFields().equals("DECIMAL")) { shift.setDecimal(new BigDecimal(1)); } else if (rate1.getTimesheetFields().equals("DAY")) { shift.setDecimal(new BigDecimal(1)); } Shift[] shifts = new Shift[1]; shifts[0] = shift; timesheetSubmission.setShifts(shifts); IntimeServiceV2_9Stub.UpdateTimesheet updateTimesheetRequest=new IntimeServiceV2_9Stub.UpdateTimesheet(); updateTimesheetRequest.setToken(ticket); updateTimesheetRequest.setTimesheet(timesheetSubmission); UpdateTimesheetResponse updateTimesheetResponse=stub.updateTimesheet(updateTimesheetRequest); Long timesheetId=updateTimesheetResponse.get_return(); System.out.println("Update Timesheet returned:"+timesheetId); } catch (Exception e) { System.out.println("Exception occurred: " + e); }

Submit a Timesheet

...

try {

IntimeServiceV2_9Stub.SubmitTimesheet submitTimesheetRequest=new IntimeServiceV2_9Stub.SubmitTimesheet();

submitTimesheetRequest.setToken(ticket);

submitTimesheetRequest.setTimesheetId(<timesheet_id>);

SubmitTimesheetResponse submitTimesheetResponse=stub.submitTimesheet(submitTimesheetRequest);

System.out.println("Submit Timesheet returned: "+submitTimesheetResponse.get_return());

} catch (Exception e) {

System.out.println("Exception occurred: " + e);

}

Get a Single Sign-on token

...

try {

GetSingleSignOnToken ss=new GetSingleSignOnToken();

ss.setToken(ticket);

ss.setUsername(<username>);

ss.setTimeToLiveSeconds(360);

GetSingleSignOnTokenResponse ssResp=stub.getSingleSignOnToken(ss);

if (ssResp!=null) {

System.out.println("Single Sign on Token: " + ssResp.get_return());

}

//Can now append the token to any InTime URL to use access it without logging in. E.g.

//https://demo.in-time.co.uk/placement/show?placement=<placement_id>&ticket=<token>

} catch (Exception e) {

System.out.println("Exception occurred: " + e);

}

} else {

client = clients[0];

}

placement.setClient(client);

//Manager

IntimeServiceV3_2Stub.Manager manager = new IntimeServiceV3_2Stub.Manager();

IntimeServiceV3_2Stub.GetManagersByExternalId getManagerRequest=new IntimeServiceV3_2Stub.GetManagersByExternalId();
getManagerRequest.setId("WEB-MAN01");
getManagerRequest.setToken(ticket); //from authenticate call
GetManagersByExternalIdResponse managerResponse=stub.getManagersByExternalId(getManagerRequest);
IntimeServiceV3_2Stub.Manager[] mgrs=managerResponse.get_return();
if (mgrs== null || mgrs.size() < 1) {
//manager did not exist
manager.setExternalId("WEB-MAN01");
manager.setFirstname("Web");
manager.setLastname("Manager");
manager.setEmail("m@m.com");
manager.setClient(client);
IntimeServiceV3_2Stub.CreateOrUpdateManager createManagerRequest = new IntimeServiceV3_2Stub.CreateOrUpdateManager();
createManagerRequest.setToken(ticket);
createManagerRequest.setManager(manager);
IntimeServiceV3_2Stub.CreateOrUpdateManagerResponse createManagerResult=stub.createOrUpdateManager(createManagerRequest);
if (createManagerResult != null) {
System.out.println("Created/updated Manager with ID:" + createManagerResult.get_return());
}
} else {
manager = mgrs[0];
}
placement.setManager(manager);

//Worker

IntimeServiceV3_2Stub.GetWorkersByExternalId getWorkerRequest=new IntimeServiceV3_2Stub.GetWorkersByExternalId();
getWorkerRequest.setId("WEB-WKR01");
getWorkerRequest.setToken(ticket); //from authenticate call
GetWorkersByExternalIdResponse workerResponse=stub.getWorkersByExternalId(getWorkerRequest);
IntimeServiceV3_2Stub.Worker[] wkrs=workerResponse.get_return();
if (wkrs== null || wkrs.size() < 1) {
//worker did not exist
worker.setExternalId("WEB-WKR01");
worker.setFirstname("Web");
worker.setLastname("Worker");
worker.setEmail("w@w.com");
//populate other details

IntimeServiceV3_2Stub.CreateOrUpdateWorker createWorkerRequest = new IntimeServiceV3_2Stub.CreateOrUpdateWorker();
createWorkerRequest.setToken(ticket);
createWorkerRequest.setWorker(worker);
IntimeServiceV3_2Stub.CreateOrUpdateWorkerResponse createWorkerResult=stub.createOrUpdateWorker(createWorkerRequest);
if (createWorkerResult != null) {
System.out.println("Created/updated Worker with ID:" + createWorkerResult.get_return());
}
} else {
worker = wkrs[0];
}
placement.setWorker(worker);

//set/update other placement fields

placement.setContractedHours(new BigDecimal(37.5));

placement.setCurrencyForCharge("GBP");

placement.setCurrencyForPayExpenses("GBP");

placement.setCurrencyForPayTimesheets("GBP");

placement.setChargeableExpenseApprovalRoute("Client Manager Approval");

placement.setNonChargeableExpenseApprovalRoute("Auto Approval");

placement.setTimesheetApprovalRoute("Auto Approval");

placement.setExpenseTemplate("Default");

placement.setHolidayAccuralRate(0.12);

placement.setJobDescription("Web Placement 1");

placement.setJobTitle("Web Test 001");

placement.setNoCommunications("");

placement.setPurchaseOrderNum("po_num");

placement.setSalesCostCentre("scc");

placement.setTimesheetDateCalculatorName("weekly");

placement.setPerm(false);

Calendar cal1 = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal1.set(2021, 3, 1, 0, 0, 0);

placement.setStart(cal1);

Calendar cal2 = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal2.set(2023, 3, 1, 0, 0, 0);

placement.setEnd(cal2);

IntimeServiceV3_2Stub.Rate[] rates = new IntimeServiceV3_2Stub.Rate[1];

IntimeServiceV3_2Stub.Rate rate1 = new IntimeServiceV3_2Stub.Rate();

rate1.setName("Standard Hours");

rate1.setPay(new BigDecimal(9.99));

rate1.setCharge(new BigDecimal(11.11));

rate1.setPayElementCode("001");

rate1.setPeriod("Hourly");

rate1.setPeriodDuration(60);

rate1.setPriorityOrder(0);

rate1.setTimePattern("DEFAULT");

rate1.setTimesheetFields("START_FINISH_BREAK");

rate1.setSelectableByWorkers(true);

rates[0] = rate1;

placement.setRates(rates);

IntimeServiceV3_2Stub.CreateOrUpdatePlacement request = new IntimeServiceV3_2Stub.CreateOrUpdatePlacement();

request.setToken(ticket);

request.setPlacement(placement);

IntimeServiceV3_2Stub.CreateOrUpdatePlacementResponse result=stub.createOrUpdatePlacement(request);

if (result != null) {

System.out.println("Created/updated Placement with ID:" + result.get_return());

}

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

Update a Placement

try{

//Attempt to read the placement first

IntimeServiceV3_2Stub.GetPlacementByExternalId getPlacementRequest=new IntimeServiceV3_2Stub.GetPlacementByExternalId();

getPlacementRequest.setId("WEB-PLC-001");

getPlacementRequest.setToken(ticket);

GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(getPlacementRequest);

IntimeServiceV3_2Stub.Placement placement=placementResponse.get_return();

if (placement == null) {

//placement does not exist

placement = new IntimeServiceV3_2Stub.Placement();

//refer to create placement process

}

//Apply any Consultant changes

IntimeServiceV3_2Stub.Consultant consultant=placement.getConsultant();

consultant.setDepartment("Web testing");

//Apply any Client changes

IntimeServiceV3_2Stub.Client client=placement.getClient();

client.getInvoicingContact().getAddress().setLine1("123 Test Street");

//Apply any Manager changes

IntimeServiceV3_2Stub.Manager manager=placement.getManager();
manager.setLastname("Modified");

//Apply any Worker changes

IntimeServiceV3_2Stub.Worker worker=placement.getWorker();

worker.getLimitedCompany().setCompanyVatNo("67896789");

worker.setDefaultPaymentCurrency("GBP");

//set/update other placement fields

placement.setPurchaseOrderNum("po_num 2");

placement.setSalesCostCentre("scc mod");

for (IntimeServiceV3_2Stub.Rate rate : placement.getRates()) {

if(rate.getName() == "Standard Hours") {

//update pay/charge rate

rate1.setPay(new BigDecimal(15));

rate1.setCharge(new BigDecimal(22.50));

}

IntimeServiceV3_2Stub.CreateOrUpdatePlacement request = new IntimeServiceV3_2Stub.CreateOrUpdatePlacement();

request.setToken(ticket);

request.setPlacement(placement);

IntimeServiceV3_2Stub.CreateOrUpdatePlacementResponse result=stub.createOrUpdatePlacement(request);

if (result != null) {

System.out.println("Created/updated Placement with ID:" + result.get_return());

}

} catch (java.lang.Exception e) {

System.out.println("Exception occurred: " + e);

}

Create or update a Timesheet

try{

//Read the associated placement so we can reference the rates & participants

IntimeServiceV3_2Stub.GetPlacementByExternalId getPlacementRequest=new IntimeServiceV3_2Stub.GetPlacementByExternalId();

getPlacementRequest.setId("WEB-PLC-001");

getPlacementRequest.setToken(ticket);

GetPlacementByExternalIdResponse placementResponse=stub.getPlacementByExternalId(getPlacementRequest);

Placement placement=placementResponse.get_return();

//identify the required rate

Rate rate1 = null;

for (Rate rate : placement.getRates()) {

if (rate.getName().equals("Standard Hours")) {

rate1 = rate;

}

Calendar cal = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

cal.set(2017,9,1,0,0,0);

cal.set(Calendar.MILLISECOND, 0);

//create a timesheetSubmission

IntimeServiceV3_2Stub.Timesheet timesheetSubmission = new IntimeServiceV3_2Stub.Timesheet();

timesheetSubmission.setPlacementExternalRef(placement.getExternalId());

timesheetSubmission.setSubmitterId(placement.getWorker().getId()); //Whoever is creating the Timesheet

timesheetSubmission.setPeriodEndDate(cal.getTime());

//Add the Shifts

IntimeServiceV3_2Stub.Shift shift = new IntimeServiceV3_2Stub.Shift();

shift.setComment("Shift 1 comment");

shift.setDay(cal.getTimeInMillis()); //set the day the shift relates to

shift.setRateId(rate1.getId());

if (rate1.getTimesheetFields().equals("START_FINISH_BREAK")) {

//This rate requires start, finish and break times entered for the shift

Calendar calStart = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

calStart.set(2017,9,1,0,0,0);

calStart.set(Calendar.MILLISECOND, 0);

calStart.set(Calendar.HOUR_OF_DAY, 8);

shift.setStartTime(calStart.getTimeInMillis());

Calendar calEnd = Calendar.getInstance(java.util.TimeZone.getTimeZone("GMT"));

calEnd.set(2017,9,1,0,0,0);

calStart.set(Calendar.MILLISECOND, 0);

calEnd.set(Calendar.HOUR_OF_DAY, 17);

shift.setFinishTime(calEnd.getTimeInMillis());

shift.setMealBreak(3600000L); //1 hour in milliseconds

} else if (rate1.getTimesheetFields().equals("HOURS")) {

shift.setHours(8 * 60 * 60 * 1000L);

} else if (rate1.getTimesheetFields().equals("DECIMAL")) {

shift.setDecimal(new BigDecimal(1));

} else if (rate1.getTimesheetFields().equals("DAY")) {

shift.setDecimal(new BigDecimal(1));

}

Shift[] shifts = new Shift[1];

shifts[0] = shift;

timesheetSubmission.setShifts(shifts);

IntimeServiceV3_2Stub.UpdateTimesheet updateTimesheetRequest=new IntimeServiceV3_2Stub.UpdateTimesheet();

updateTimesheetRequest.setToken(ticket);

updateTimesheetRequest.setTimesheet(timesheetSubmission);

UpdateTimesheetResponse updateTimesheetResponse=stub.updateTimesheet(updateTimesheetRequest);

Long timesheetId=updateTimesheetResponse.get_return();

System.out.println("Update Timesheet returned:"+timesheetId);

} catch (Exception e) {

System.out.println("Exception occurred: " + e);

}

Submit a Timesheet

try {

IntimeServiceV3_2Stub.SubmitTimesheet submitTimesheetRequest=new IntimeServiceV3_2Stub.SubmitTimesheet();

submitTimesheetRequest.setToken(ticket);

submitTimesheetRequest.setTimesheetId(<timesheet_id>);

SubmitTimesheetResponse submitTimesheetResponse=stub.submitTimesheet(submitTimesheetRequest);

System.out.println("Submit Timesheet returned: "+submitTimesheetResponse.get_return());

} catch (Exception e) {

System.out.println("Exception occurred: " + e);

}

Get a Single Sign-on token

try {

GetSingleSignOnToken ss=new GetSingleSignOnToken();

ss.setToken(ticket);

ss.setUsername(<username>);

ss.setTimeToLiveSeconds(360);

GetSingleSignOnTokenResponse ssResp=stub.getSingleSignOnToken(ss);

if (ssResp!=null) {

System.out.println("Single Sign on Token: " + ssResp.get_return());

}

//Can now append the token to any InTime URL to use access it without logging in. E.g.

//https://demo.in-time.co.uk/placement/show?placement=<placement_id>&ticket=<token>

} catch (Exception e) {

System.out.println("Exception occurred: " + e);

}

Limited Company Details

Limited Company type workers have additional information that relate to their limited company. To provide access to this an associated LimitedCompany object and a LtdCompanyContact object were added to the Worker object.

The following RSM InTime data fields appear in both the Worker object and the associated LimitedCompany Object: AccountsReference (AccountsRef), VATCode, DefaultPaymentCurrency (Currency), NominalCode, ExpensesNominalCode, Consolidation and Grouping.

Version 2.9 and earlier: Both the LtdCompanyContact object and the LimitedCompany.InvoiceContact are populated when reading a Worker from RSM InTime. When creating or updating RSM InTime you should set the fields in the ltdCompanyContact object for the contact name, email, phone and address details.

The following fields should be read from and updated on the Worker base object: AccountsRef, DefaultPaymentCurrency, NominalCode, ExpensesNominalCode, Consolidation and Grouping.

The VAT Code should be read from and updated via the associated LimitedCompany object.

Version 3.0 as of this version the situation is simplified. There is no LtdCompanyContact object on the worker. The Limited Company Contact details (name, email, address) should be read and updated via the LimitedCompany.InvoiceContact object. All the following fields can only be read from and updated from the Worker base object: AccountsRef, VATCode, DefaultPaymentCurrency, NominalCode, ExpensesNominalCode, Consolidation and Grouping. Note: Both Worker and LimitedCompany objects have timesheetsOnInvoices field - the one specified in the LimitedCompany will take precedence over Worker.

Constants

Whilst using the RSM InTime Web Services, some fields have expected values from a range of constants. These are detailed below.

Field	Constant	Comment	Notes
Client
invoicePeriod	0	Weekly
	1	Two-Weekly
	2	Four-Weekly
	3	Calendar Monthly
	4	4-4-5
	5	Other

InvoiceDeliveryMethod (howSendInvoices)	0	Post	Invoice delivery method
	1	Email
	2	Fax
	3	Not sent

timesheetsOnInvoices	0	Timesheets On Invoices
	1	Timesheets Not On Invoices

paperOnInvoices	-1	Agency Default
	0	No Attachments
	1	Attach Paper Timesheets
	2	Attach Expense Group Paper
	4	Attach Expense Receipts Paper
	<sum of the above>	Attach the appropriate paper	For example, 5 to attach timesheets and receipts

consolidation	Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client" }; client.setConsolidation(cConsolidation);	Everything Goes On One Invoice
	Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client","sheet-type" }; client.setConsolidation(cConsolidation);	Expenses Go On On Invoice And Expenses Go On Another
	Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client","placement" }; client.setConsolidation(cConsolidation);	Each Placement is Invoiced Separately
	Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client","sheet" }; client.setConsolidation(cConsolidation);	Each Timesheet Or Expense Item Is Invoiced Separately
	Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client",”worker” }; client.setConsolidation(cConsolidation);	Each Candidate Is Invoiced Separately

grouping	Code Required String[] cGrouping = new String[] { "sheet-rate" }; client.setGrouping(cGrouping);	Sheet Rate

Worker
workerType	paye	For PAYE Workers
	ltd	For Ltd Company Workers
	external-contractor	For Non Ltd Company Workers
	cis	For CIS Workers
	umb	For Workers operating through an Umbrella	You must also reference the umbrella against the worker, otherwise the worker will appear as LTD.
	ir35	For workers inside scope of IR35 (deemed)

cisBusinessType	SoleTrader
	Company
	Trust
	Partnership

cisPercentage	0
	20
	30

paymentFrequency	weekly
	monthly
	<InPay Payroll Name>	If InPay connected, for PAYE workers, use the InPay Payroll Name

limitedCompany.timesheetsOnInvoices	0	Timesheets On Invoices
	1	Timesheets Not On Invoices

limitedCompany.paperOnInvoices	-1	Agency Default
	0	No Attachments
	1	Attach Paper Timesheets
	2	Attach Expense Group Paper
	4	Attach Expense Receipts Paper
	<sum of the above>	Attach the appropriate paper	For example, 5 to attach timesheets and receipts

gender	M
	F

limitedCompany.invoicePeriod	0	Weekly
	1	Two-Weekly
	2	Four-Weekly
	3	Calendar Monthly
	4	4-4-5
	5	Other

Payment Method	bacs		NOT CASE SENSITIVE
	cheque		NOT CASE SENSITIVE
	cash		NOT CASE SENSITIVE
	chaps		NOT CASE SENSITIVE
	ach		NOT CASE SENSITIVE
	international		NOT CASE SENSITIVE
	building society		NOT CASE SENSITIVE

sendLtdCompanyTimesheets	0	Do not send a copy of the timesheets to the worker or provider
	1	Only send a copy of timesheets to the worker's ltd company email address
	2	Send a copy of timesheets to the worker's provider if they have one, otherwise send it to the worker
	3	Send copies to both the worker and provider

consolidation	Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker" }; worker.setConsolidation(wConsolidation);	Everything Goes On One Invoice
	Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","sheet-type" }; worker.setConsolidation(wConsolidation);	Expenses Go On On Invoice And Expenses Go On Another
	Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","placement" }; worker.setConsolidation(wConsolidation);	Each Placement is Invoiced Separately
	Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","sheet" }; worker.setConsolidation(wConsolidation);	Each Timesheet Or Expense Item Is Invoiced Separately

grouping	Code Required String[] wGrouping = new String[] { "sheet","sheet-rate" }; worker.setGrouping(wGrouping);	Sheet Rate
statementA	StatementA The 8 values represent the following: Starter Declaration A B or C Student Loan Not Repaid Y or N Student Loan Monthly Payments Y or N Student Loan Type 1,2,4 or Space Student Loan Before April 6 Y or N Post Graduate Loan Not Repaid Y or N Post Graduate Loan Monthly Payments Y or N Post Graduate Loan Before April 6 Y or N	Example: "ANN NN" Means.... Starter Declaration: A Student Loan Not Repaid: N Student Loan Monthly Payments: N Student Loan Type: Space (None) Student Loan Before April 6: N Post Graduate Loan Not Repaid: N Post Graduate Loan Monthly Payments: N Post Graduate Loan Before April 6: N
statementD	Always N	N
engagementType	None/N,A,B,C,D,E,F,Z

Placement
layout	standard		See Maintaining Placements
	calendar

timesheetDateCalculatorName (timesheetDateCalculator)	Usual: weekly (Default: Monday - Sunday) monthly (Calendar: 1st - 28/29/30/31th) Others: weekly_tue-mon weekly_wed-tue weekly_thurs-wed weekly_fri-thurs weekly_sat-fri weekly_sun-sat two-weekly two-weekly_tue-mon two-weekly_wed-tue two-weekly_thurs-wed two-weekly_fri-thurs two-weekly_sat-fri two-weekly_sun-sat two-weekly_timeplan four-weekly half-monthly-16th monthly2nd monthly3rd monthly4th monthly5th monthly6th monthly7th monthly8th monthly9th monthly10th monthly11th monthly12th monthly13th monthly14th monthly15th monthly16th monthly17th monthly18th monthly19th monthly20th monthly21st monthly22th monthly23th monthly24th monthly25th monthly26th monthly27th monthly28th half-monthly-15th four-four-five four-four-five-lastFri-old four-four-five-lastFri weekly-split four-four-five-2ndLastFri weekly_tue-mon-split weekly_wed-tue-split weekly_thurs-wed-split weekly_fri-thurs-split weekly_sat-fri-split weekly_sun-sat-split two-weekly-split two-weekly-alt four-weekly-split two-weekly-split-alt fri - (Saturday - Friday) - DO NOT USE sat - (Monday - Sunday) - DO NOT USE sun - (Monday - Sunday) - DO NOT USE		See Maintaining Placements

Rates
period	60 / H	For hourly rates entered in hours format (hours only or start, break, finish).
	1440 / F	For fixed rates of a specified duration entered in decimal format (decimal or tickbox)

periodDuration	<any integer>	The duration in minutes for the fixed rate (e.g. 60 for hourly rates, 480 for a daily rates (if daily rate it worth 8 hours)).

timePattern	default	Will use the selected default time pattern
	<any string>	The string should match the name of a time pattern in the system

timesheetFields	START_FINISH_BREAK	Enter start, break, finish	Only when period above is 60
	HOURS	Enter hours only	Only when period above is 60
	DECIMAL	Enter time as a decimal	Only when period above is 1440
	DAY	Tickbox only (equivalent to entering decimals as 1.00)	Only when period above is 1440
InvoiceAdjustmentSettings (Company / Worker)
AdjustBy	0	Fixed Amount
	1	Percentage
AdjustPer	0	Per Worker
	1	Per Timesheet
	2	Per Invoice
AdjustType	0	Addition
	1	Deduction
ExpenseType
EntryMethod	0	Gross value	Populate the GrossValue and optionally the VatAmount field on an ExpenseItem with this entry method
	1	Net Value	Populate the NetValue field on an ExpenseItem with this entry method
	2	Units and Unit net	Populate the Unit and UnitNet fields on an ExpenseItem with this entry method. E.g. Set Unit = 30 and UnitNet = 0.45 to claim 30 miles at 45p per mile.
	3	Units and Net	Populate the Unit and Net Value fields on an ExpenseItem with this entry method.

Timesheet
Status	getTimesheetStatus()	getStatus()
	-1	DELETED
	1	INCOMPLETE
	2	SUBMITTED
	3	APPROVED
	5	COMPLETED
	-2	MISSING
	-3	REVERTED

InvoiceInfo (Invoice)
Invoice Type	getInvoiceDescription()
	Advice Note
	Client Invoice
	Client Credit Note
	Self Bill Invoice
	Self Bill Credit Note
	Supplier Invoice
	Supplier Credit Note

Provider
consolidation	Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider" }; provider.setConsolidation(pConsolidation);	Everything Goes On One Invoice
	Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider","sheet-type" }; provider.setConsolidation(pConsolidation);	Expenses Go On On Invoice And Expenses Go On Another
	Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider","placement" }; provider.setConsolidation(pConsolidation);	Each Placement is Invoiced Separately
	Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider","sheet" }; provider.setConsolidation(pConsolidation);	Each Timesheet Or Expense Item Is Invoiced Separately
	Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider",”worker” }; provider.setConsolidation(pConsolidation);	Each Candidate Is Invoiced Separately

grouping	Code Required String[] pGrouping = new String[] { "sheet-rate" }; provider.setGrouping(pGrouping);	Sheet Rate

invoicePeriod	0	Weekly
	1	Two-Weekly
	2	Four-Weekly
	3	Calendar Monthly
	4	4-4-5
	5	Other

timesheetsOnInvoices	0	Timesheets On Invoices
	1	Timesheets Not On Invoices

paperOnInvoices	-1	Agency Default
	0	No Attachments
	1	Attach Paper Timesheets
	2	Attach Expense Group Paper
	4	Attach Expense Receipts Paper
	<sum of the above>	Attach the appropriate paper	For example, 5 to attach timesheets and receipts

Version	Old Version 57	New Version Current
Changes made by	Keith D'Lemos	Craig Fordham
Saved on	Feb 27, 2022	Jan 14, 2025

Page Comparison

Versions Compared

Key

Identifying Entities

Single Sign On

Other methods

Getting started

Java Example

Client Code - Pseudocode examples

RETRIEVING ENTITY DATA FROM A FRONTEND SYSTEM:

#Get placements and associated data from frontend system that you require in InTIME

RETRIEVING UPDATES FROM INTIME:

RETRIEVING INVOICE LINKS:

def entityList = getModifiedItemsWithRefCode(java.lang.String token, java.util.Calendar since)for(entityList){ if(entity.getType()=="Reckoning"){ def entityRefCode = entity.getRefCode() def downloadlink = "https://<SERVER URL>/reckoning/collectInvoice?refCode="+entityRefCode Call(downloadlink) }}

Java Code

Authenticate

Read a Placement

Read a Timesheet including any invoices

Invoicing

Single Sign On

Other methods

Getting started

Java Example

Client Code - Pseudocode examples

RETRIEVING ENTITY DATA FROM A FRONTEND SYSTEM:

#Get placements and associated data from frontend system that you require in InTIME

RETRIEVING UPDATES FROM RSM InTime:

RETRIEVING INVOICE LINKS:

RETRIEVING INVOICES TO EXPORT:

RETRIEVING TIMESHEETS:

UPDATING FINANCIAL TAG VALUES:

UPDATING ONCOSTS ON A PLACEMENT (example below is purchase oncosts but same for sales):

}if(!exists) plc.purchaseOnCosts.add(placementOnCost)createOrUpdatePlacement(plc)

Java Code

Authenticate

Read a Placement

Create or update a Worker

Read a Timesheet including any invoices

Create a Placement

Create or update a Worker

Create a Placement

Create or update a Timesheet

Limited Company Details

Constants

Submit a Timesheet

Get a Single Sign-on token

Update a Placement

Create or update a Timesheet

Submit a Timesheet

Get a Single Sign-on token

Limited Company Details

Constants

def entityList = getModifiedItemsWithRefCode(java.lang.String token, java.util.Calendar since)
for(entityList){
if(entity.getType()=="Reckoning"){
def entityRefCode = entity.getRefCode()
def downloadlink = "https://<SERVER URL>/reckoning/collectInvoice?refCode="+entityRefCode
Call(downloadlink)
}
}

}
if(!exists) plc.purchaseOnCosts.add(placementOnCost)
createOrUpdatePlacement(plc)