Description
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Usage
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The current entries can be viewed in a grid at the bottom of the page. These can be selected for viewing or amendment by clicking on the grid. New entries can be made directly after selecting an employee or by pressing the 'New' button.
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Notes - This box is to allow you enter any notes about the absence you wish to keep.
Adoption
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This is when an employee goes on adoption leave due to adopting a child.
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Paternity (Adoption)
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Shared Parental Leave (Adoption)
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Maternity
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Birth Details
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Shared Parental Leave (Birth)
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Do not pay Occupational Absence - check this when you don't want occupational pay to be calculated for the record.
Neonatal Leave
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Absence details
Birth or child matched date details
Additional details
AWE details
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AWE - Same as Adoption
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AWE Override - Same as Adoption
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This leave allows employees to take time off work to care for their new-borns receiving neonatal care.
To qualify for statutory neonatal care pay and leave, employees must meet certain criteria, such as:
The entitlement applies to parents of children born on or after 6 April 2025 and who are employed in England, Scotland or Wales.
The child must enter into neonatal care within 28 days of birth and spend at least 7 continuous days in care.
One week of neonatal absence is accrued for every full week the child spent in neonatal care, up to a maximum of 12 weeks.
Neonatal absence can only be booked in weekly blocks of 7 consecutive days.
Neonatal absence must be completed within 68 weeks of the child's birth or matched date.
Parental Bereavement Leave
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AWE - Same as Adoption
AWE Override - Same as Adoption
Offset - Same as Adoption
Paid Leave
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This is when an employee is on paid leave from their employment. Please note that once the record has been applied (created in a period that has been committed), it cannot be updated.
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* For hourly holiday schemes these fields will be shown in hours. No. Of Days will also be shown in hours.
Sickness
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This is when an employee is unable to work due to illness. SSP is not normally payable for periods of less than 4 days, but you should still record the absence to maintain a consistent record for reporting.
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Days Paid - Shows the number of days paid in each band for this sickness record.
Balance - Shows the employees days remaining at each band.
Unpaid Leave
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