RSM InTime provides a SOAP Web Service Interface that allows two-way flow of information to external systems. This enables automated and efficient transfer of data to and from your other systems reducing effort and duplication.
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Whilst using the RSM InTime Web Services, some fields have expected values from a range of constants. These are detailed below.
| Field | Constant | Comment | Notes |
|---|---|---|---|
| Client | |||
| invoicePeriod | 0 | Weekly | |
| 1 | Two-Weekly | ||
| 2 | Four-Weekly | ||
| 3 | Calendar Monthly | ||
| 4 | 4-4-5 | ||
| 5 | Other | ||
| InvoiceDeliveryMethod (howSendInvoices) | 0 | Post | Invoice delivery method |
| 1 | |||
| 2 | Fax | ||
| 3 | Not sent | ||
| timesheetsOnInvoices | 0 | Timesheets On Invoices | |
| 1 | Timesheets Not On Invoices | ||
| paperOnInvoices | -1 | Agency Default | |
| 0 | No Attachments | ||
| 1 | Attach Paper Timesheets | ||
| 2 | Attach Expense Group Paper | ||
| 4 | Attach Expense Receipts Paper | ||
| <sum of the above> | Attach the appropriate paper | For example, 5 to attach timesheets and receipts | |
| consolidation | Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client" }; | Everything Goes On One Invoice | |
Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client","sheet-type" }; | Expenses Go On On Invoice And Expenses Go On Another | ||
Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client","placement" }; | Each Placement is Invoiced Separately | ||
Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client","sheet" }; | Each Timesheet Or Expense Item Is Invoiced Separately | ||
Code Required String[] cConsolidation = new String[] { "charge-payment-term","destination","source","charge-currency","sales-tax-code","client",”worker” }; | Each Candidate Is Invoiced Separately | ||
| grouping | Code Required String[] cGrouping = new String[] { "sheet-rate" }; client.setGrouping(cGrouping); | Sheet Rate | |
| Worker | |||
| workerType | paye | For PAYE Workers | |
| ltd | For Ltd Company Workers | ||
| external-contractor | For Non Ltd Company Workers | ||
| cis | For CIS Workers | ||
| umb | For Workers operating through an Umbrella | You must also reference the umbrella against the worker, otherwise the worker will appear as LTD. | |
| ir35 | For workers inside scope of IR35 (deemed) | ||
| cisBusinessType | SoleTrader | ||
| Company | |||
| Trust | |||
| Partnership | |||
| cisPercentage | 0 | ||
| 20 | |||
| 30 | |||
| paymentFrequency | weekly | ||
| monthly | |||
| <InPay Payroll Name> | If InPay connected, for PAYE workers, use the InPay Payroll Name | ||
limitedCompany.timesheetsOnInvoices | 0 | Timesheets On Invoices | |
| 1 | Timesheets Not On Invoices | ||
| limitedCompany.paperOnInvoices | -1 | Agency Default | |
| 0 | No Attachments | ||
| 1 | Attach Paper Timesheets | ||
| 2 | Attach Expense Group Paper | ||
| 4 | Attach Expense Receipts Paper | ||
| <sum of the above> | Attach the appropriate paper | For example, 5 to attach timesheets and receipts | |
| gender | M | ||
| F | |||
| limitedCompany.invoicePeriod | 0 | Weekly | |
| 1 | Two-Weekly | ||
| 2 | Four-Weekly | ||
| 3 | Calendar Monthly | ||
| 4 | 4-4-5 | ||
| 5 | Other | ||
| Payment Method | bacs | NOT CASE SENSITIVE | |
| cheque | NOT CASE SENSITIVE | ||
| cash | NOT CASE SENSITIVE | ||
| chaps | NOT CASE SENSITIVE | ||
| ach | NOT CASE SENSITIVE | ||
| international | NOT CASE SENSITIVE | ||
| building society | NOT CASE SENSITIVE | ||
| sendLtdCompanyTimesheets | 0 | Do not send a copy of the timesheets to the worker or provider | |
| 1 | Only send a copy of timesheets to the worker's ltd company email address | ||
| 2 | Send a copy of timesheets to the worker's provider if they have one, otherwise send it to the worker | ||
| 3 | Send copies to both the worker and provider | ||
| consolidation | Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker" }; | Everything Goes On One Invoice | |
Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","sheet-type" }; | Expenses Go On On Invoice And Expenses Go On Another | ||
Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","placement" }; | Each Placement is Invoiced Separately | ||
Code Required String[] wConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","worker","sheet" }; | Each Timesheet Or Expense Item Is Invoiced Separately | ||
| grouping | Code Required String[] wGrouping = new String[] { "sheet","sheet-rate" }; worker.setGrouping(wGrouping); | Sheet Rate | |
| statementD | Always N | N | |
| Placement | |||
| layout | standard | See Maintaining Placements | |
| calendar | |||
| timesheetDateCalculator | Usual: weekly |
(Default: Monday - Sunday) monthly (Calendar: 1st - 28/29/30/31th) Others: weekly_tue-mon weekly_wed-tue weekly_thurs-wed weekly_fri-thurs weekly_sat-fri weekly_sun-sat two-weekly two-weekly_tue-mon two-weekly_wed-tue two-weekly_thurs-wed two-weekly_fri-thurs two-weekly_sat-fri two-weekly_sun-sat two-weekly_timeplan four-weekly half-monthly-16th monthly2nd monthly3rd monthly4th monthly5th monthly6th monthly7th monthly8th monthly9th monthly10th monthly11th monthly12th monthly13th monthly14th monthly15th monthly16th monthly17th monthly18th monthly19th monthly20th monthly21st monthly22th monthly23th monthly24th monthly25th monthly26th monthly27th monthly28th half-monthly-15th four-four-five four-four-five-lastFri-old four-four-five-lastFri weekly-split four-four-five-2ndLastFri weekly_tue-mon-split weekly_wed-tue-split weekly_thurs-wed-split weekly_fri-thurs-split weekly_sat-fri-split weekly_sun-sat-split two-weekly-split two-weekly-alt four-weekly-split two-weekly-split-alt | See Maintaining Placements | ||
| Rates | |||
| period | 60 / H | For hourly rates entered in hours format (hours only or start, break, finish). | |
| 1440 / F | For fixed rates of a specified duration entered in decimal format (decimal or tickbox) | ||
| periodDuration | <any integer> | The duration in minutes for the fixed rate (e.g. 60 for hourly rates, 480 for a daily rates (if daily rate it worth 8 hours)). | |
| timePattern | default | Will use the selected default time pattern | |
| <any string> | The string should match the name of a time pattern in the system | ||
| timesheetFields | START_FINISH_BREAK | Enter start, break, finish | Only when period above is 60 |
| HOURS | Enter hours only | Only when period above is 60 | |
| DECIMAL | Enter time as a decimal | Only when period above is 1440 | |
| DAY | Tickbox only (equivalent to entering decimals as 1.00) | Only when period above is 1440 | |
InvoiceAdjustmentSettings (Company / Worker) | |||
| AdjustBy | 0 | Fixed Amount | |
| 1 | Percentage | ||
| AdjustPer | 0 | Per Worker | |
| 1 | Per Timesheet | ||
| 2 | Per Invoice | ||
| AdjustType | 0 | Addition | |
| 1 | Deduction | ||
| ExpenseType | |||
EntryMethod | 0 | Gross value | Populate the GrossValue and optionally the VatAmount field on an ExpenseItem with this entry method |
| 1 | Net Value | Populate the NetValue field on an ExpenseItem with this entry method | |
| 2 | Units and Unit net | Populate the Unit and UnitNet fields on an ExpenseItem with this entry method. E.g. Set Unit = 30 and UnitNet = 0.45 to claim 30 miles at 45p per mile. | |
| 3 | Units and Net | Populate the Unit and Net Value fields on an ExpenseItem with this entry method. | |
| Timesheet | |||
| Status | getTimesheetStatus() | getStatus() | |
| -1 | DELETED | ||
| 1 | INCOMPLETE | ||
| 2 | SUBMITTED | ||
| 3 | APPROVED | ||
| 5 | COMPLETED | ||
| -2 | MISSING | ||
| -3 | REVERTED | ||
| InvoiceInfo (Invoice) | |||
| Invoice Type | getInvoiceDescription() | ||
| Advice Note | |||
| Client Invoice | |||
| Client Credit Note | |||
| Self Bill Invoice | |||
| Self Bill Credit Note | |||
| Supplier Invoice | |||
| Supplier Credit Note | |||
| Provider | |||
| consolidation | Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider" }; | Everything Goes On One Invoice | |
Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider","sheet-type" }; | Expenses Go On On Invoice And Expenses Go On Another | ||
Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider","placement" }; | Each Placement is Invoiced Separately | ||
Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider","sheet" }; | Each Timesheet Or Expense Item Is Invoiced Separately | ||
Code Required String[] pConsolidation = new String[] { "destination","source","pay-currency","purchase-tax-code","ltd-co-provider",”worker” }; | Each Candidate Is Invoiced Separately | ||
| grouping | Code Required String[] pGrouping = new String[] { "sheet-rate" }; provider.setGrouping(pGrouping); | Sheet Rate | |
| invoicePeriod | 0 | Weekly | |
1 | Two-Weekly | ||
2 | Four-Weekly | ||
3 | Calendar Monthly | ||
4 | 4-4-5 | ||
| 5 | Other | ||
| timesheetsOnInvoices | 0 | Timesheets On Invoices | |
| 1 | Timesheets Not On Invoices | ||
| paperOnInvoices | -1 | Agency Default | |
| 0 | No Attachments | ||
| 1 | Attach Paper Timesheets | ||
| 2 | Attach Expense Group Paper | ||
| 4 | Attach Expense Receipts Paper | ||
| <sum of the above> | Attach the appropriate paper | For example, 5 to attach timesheets and receipts |