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Use this page to create, view and transmit submissions to the HMRC government gateway.
Contents
Clicking On a Created Submission
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Usage
This screen allows you to create, view and transmit submissions to the HMRC government gateway. Upon entry to the screen you will find a list of previously created submissions which can be viewed. Details of each format are listed below, but for more details please refer to the documentation here.
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Clicking Generate will allow you to start adding employees that require earlier year amendments. Start typing in the Add Employee field and select the required employee when they appear, press the plus sign to add to the table where amendments can be made to the individual's Year To Date figures. As discussed above These figures need to show the difference between what you originally reported and the correct figure.
Creating an EYFPS
The purpose of an EYFPS is for when you need to make amendments to a prior year. If you are able to safely roll the payroll back into the prior year then you can amend the figures this way and send an FPS.
The following fields are required
- Payroll: The payroll to which the file relates.
- Year: The tax year that the submission relates to.
- Filename: The Filename of the created submission. This will be populated when selecting the Payroll and Year.
Upon clicking Generate, if Pick Employees is ticked you will now get the option to select which employees will be included in the submission. You will see two ways to do this.
- Type into a field to search for the employee and manually add them to a list.
- Import a file containing a list of employee numbers.
After selecting the required employees or selecting generate without the Pick Employees checked, you will now be redirected to the original screen when you will see the file is being created.
Once the record has finished creating it will display as Open. You will need to refresh the page to see this. Click on the submission and select Edit. You will now be redirected to the record which will look like a condensed version of InPay. Please make any required changes in this open submission for your prior years figures.
You will see two new buttons at the top of the screen.
- Report - this will export a Pay Summary Detailed Plain report of any changes that have been made in the open payslip for the EYFPS. It is advised that you run this report before making any changes to make sure that it is blank.
- Exit - this will take you out of the EYFPS and back to the HMRC Submission screen of your company.
When you return to the company HMRC screen you will see a record for your new EYFPS submission. Upon clicking the record you will see the following buttons
- Edit - This will open up the EYFPS submission so you can make further changes.
- Finalise - This will close the EYFPS and create the file to submit.
Once the record has been finalised you will be able to view the file and send it to the HMRC.
If the submission is successful, supplementary payslips will be raised for the relevant period and you will be able to raise a BACS file. If the submission errors, you will be able to edit, finalise and submit it again.
Creating a CIS Verification
- Year – As EPS.
- Period – As EPS.
- Filename – As FPS.
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The key item here is highlighted by the arrow, as within the location field there will be an item similar to Employee[1] This highlights which employee the error applies to. HOWEVER this is the employees' location in the file NOT the workers Employee Number. An arrow indicating where this is in the transmission file is shown in the View image.
Sending a Submission
Select the required submission and click the Send button to send to the HMRC.
The submission status will be updated as the file is processed. Click the Messages button for more information.
Status:
- Not transmitted - Click the Send button to send
- Initialising - Preparing to send
- Processing - Being processed by the HMRC
- ERROR - Submission failed, click the View Error button to review
- Transmitted - Success, file was sent and accepted by the HMRC. HMRC will usually send an email notification.
- Waiting - HMRC is processing the file but has been slow to respond. Contact the HMRC if the status does not change in 20 minutes.
- Stopped - HMRC is processing the file but has not responded.
- The status won't change in InPay after this, the file may still be accepted, await an email from the HMRC of success or contact the HMRC. You can also login to the HMRC and check Annual Statements, this will show what information they have received, what liabilities are due, and the payments that have been made. If there isn’t a record for the pay period, or if it is showing as “zero”, then you know it hasn’t reached them.
- EPS submissions can be resubmitted regardless of whether they've been received by the HMRC. All other submissions should only be resubmitted if the data has not been received by the HMRC.
- The status won't change in InPay after this, the file may still be accepted, await an email from the HMRC of success or contact the HMRC. You can also login to the HMRC and check Annual Statements, this will show what information they have received, what liabilities are due, and the payments that have been made. If there isn’t a record for the pay period, or if it is showing as “zero”, then you know it hasn’t reached them.