Depending on the options you have chosen as part of your contract, you may have InPay integrated to your RSM InTime solution. InPay provides payroll processing for your PAYE contractors. This section defines how the data is shared between the two systems. Please click here for more information on InPay.
When you create a PAYE contractor in RSM InTime, an employee record will automatically be created in InPay. From that point on the data will be synchronised between the two systems. There are certain fields that can only be changed using InPay once a contractor has been successfully created in InPay. This is because some fields are controlled as part of a payroll process, for example the contractor's tax code.
In order to pay the workers, approved timesheets and expenses are Exported from RSM InTime to InPay using the export screen. These will appear for payment in the current payroll period and can be seen on the employees payslip.
After the payroll has been processed and committed the payslip information can be synchronised back to RSM InTime. This will update the associated Pension and NI information which is then included in the margin report.
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Workers that have PAYE worker type or are limited but set to Pay Through InPay in RSM InTime are sent to InPay. Other workers are not synchronised as they do not need to be paid through PAYE. You can identify if a worker has been synchronised to InPay as they will have an inpayID number on the worker details page.
When a worker is created in RSM InTime the following fields are mandatory:
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Once a worker is synchronised the following attributes will be read-only in RSM InTime and can only be modified from within InPay. The updated values will be reflected in RSM InTime.
- National Insurance Number
- Date of Joining
- Payment frequency
- PAYE Tax Code
- NI Table Letter
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This process reads back the Pay data from IinPay including the Pension and ERNI deductions. It is not mandatory to synchronise the payslip data but it provides RSM InTime with additional data that can be used in the margin report to give more accurate figures.
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