RSM InTime/InPay with front end integration - If you have front end integration in place, IR35 workers will be imported as per your current Limited Company contractor import mappings. If you intend to add a flag to your front end system to indicate whether a worker is ‘off-payroll’ please contact the Support team to discuss import changes required.
If you use RSM InTime with InPay integration, you will need to need to set up an IR35 payroll to process off-payroll workers and process timesheets slightly differently through InTime.
Creating an IR35 payroll in InPay
1. Go to InPay > Payrolls. Click ‘New’
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6. Once complete the new payroll will poll overnight into RSM InTime so it is available to select under the payrolls dropdown against worker profiles.
Creating an IR35 worker profile in InTime
Create the worker profile in RSM InTime as normal under Profiles > Workers. Once the new worker profile is complete, please follow the below steps to enable IR35:
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Any errors/issues with the synchronisation to InPay will be highlighted by the notification bell icon.
Creating IR35 Placement
Create the placement profile in RSM InTime as normal under Profiles > Placements. Once the new placement profile is complete, go to Advanced Tab and tick the ‘Deduct PAYE and NIC from Ltd Company on this placement’ check box.
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Please note: If enabling IR35 against a worker which already exists within RSM InTime with an active placement, you will need to create a new placement profile for IR35 as use this going forward.
Processing IR35 Timesheets to InPay
The normal process of creating and approving timesheets will apply as per your own requirements and business process.
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3. Any error/issues will be highlighted by the notification bell icon.
Running and Committing IR35 Payroll in InPay
Running the IR35 payroll follows the standard PAYE processing with relation to updating employee details, reporting and RTI submissions, Accounts Journal Export and P32 BACS. Do not create a BACS in InPay for the IR35 payroll.
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2. When submitting the RTI file for the IR35 to HMRC, the BACS file can be blank. The EPS would be run as usual once per month and include all employees.
Processing payments in InTime
Synchronise the payslips to InTime. Go to System Configuration > InPay Settings > Synchronise Payslips.
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