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Configuration
Email approval is enabled or disabled for the agency via system configuration. A default setting for enabling email approval on all placements can also be set via system configuration and this can be overridden on each placement with the "Timesheet Email Approval Enabled" setting.
If any Reject reasons are configured for the agency a link for each will be included in the authorisation email. If none are configured a single generic Reject link is included.
Email Approvers must have their Reminder Format set to HTML Email.
The email body text can be customised as per other email templates.
An IMAP Email account such as gmail must be set up to receive the emailed responses. The same account can be used for faxback if enabled.
The following configuration information is required from the agency:
Email approval enabled: Y/N
Email approval enabled default: Default setting for all placements
Users who should receive notifications of email approval issues
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The following configuration information is required for connection to the IMAP enabled email account:
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- Server e.g
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- . imap.gmail.com or outlook.office365.com
- Protocol - imap or imaps. IMAPS is preferred.
- Port - 143 for imap OR 993 for imaps
- SSL Required - No for imap OR Yes for imaps
- Email address: e.g.
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- Username: approval@gmail.com
- Password:
Uses SSL: Y/NThe above details can be entered into InTime by clicking on the System Configuration cog and selecting the Email Server Settings option in the System menu
InTIME is an external system that needs to connect to your desired email server. If connections externally are IP restricted, our IP address is 46.236.31.126