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During your integration test phase InTime support will work with you to establish any customisations you require - the form below is the best way to document these. After you have gone live, any additional customisations can be requested via the customisation request form shown below. Implementing these mappings will be chargeable on a time and materials basis.

Common customisations:

The following data fields are frequently required in InTime that are not mapped from Bullhorn by default:

Worker:

PAYE Reference - If you have use InPAY and have PAYE workers you MUST complete this customisation as InTIME needs the reference for InPAY to use in HMRC submissions. This field must hold this reference.

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Account Number (to link to the appropriate record in your accounts or payroll system)

Ltd Company Providers (Umbrellas)

Accounts reference – to link invoices the appropriate record in your accounts system

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Self Billing Status (Y/N)

Manager:

By default the InTime Manager is mapped to the Contact associated with the Job/Vacancy. In InTime the Manager is normally the Timesheet approver which is often a different person to who arranged the contract. Field Type must be Picker:Client. (NOT the same as Picker:Text:Client!) If you cannot set the field to this type you may need to ask Bullhorn support to complete this update or choose another field that is already this type.

Client:

VAT Code - If you have VAT registered clients and suppliers you will need to set the appropriate VAT code so the VAT is correctly applied to invoices.

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Invoice payment terms e.g. 14 days from Invoice date. 2 separate fields require mapping: Terms Days (Number), Terms Type (Allowed Options: As Per Agreed Terms and Conditions, Days From Invoice Date,Days from Month End, Days from End of Next Month, Days From End Of Month After Next).

Placement:

Pay and Charge currencies. 2 separate fields require mapping: Pay Currency, Charge Currency. 

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Invoicing contact – if you need to invoice a client at more than one contact or postal address you can set the charge contact details on each placement. - Field Type must be Picker:Client. (NOT the same as Picker:Text:Client!) If you cannot set the field to this type you may need to ask Bullhorn support to complete this update or choose another field that is already this type.

Purchase Order Numbers.

Mapping Exceptions

The following fields can not be mapped from Bullhorn to InTime:

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Skills
Category
Certifications
BusinessSector
Appointment
HousingAmenity
Invoice
InvoiceGroup
RateCard
InvoiceItem
Sendout
Note
Survey
Task
TimeCard
TimecardExpense
TimecardTime

Customisation request form

In order to implement a custom mapping InTime support require the information in the following form. Please complete all the details for each mapping and submit to InTime support to request a the custom mapping. RSM will then assess the feasibility of the mapping and provide you with a quotation for the effort required to implement it. A Microsoft Word version of this form is attached to this page which you can download and complete.

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