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There are various export modes available for Sage 50 as described below. This export provides you with CSV files that can be uploaded into Sage. Where InTime is used to process payments, payment lines will also be included in the export file.
| Mode | Description |
|---|---|
| One line per invoice | Each invoice is exported as a single line. |
| By Pay Element | Once line is exported for each pay element. |
| By Sheet | One line exported per timesheet or expense item |
| By Worker | One line exported per worker |
Sample InTime Sage 50 export file - sage50_InTimeSample.csv.
Sage 50 Specification:-
| InTime Field Mapped |
Column | Field | Type | Size | Validation | Precision | Import Type | |
sc = Client Credit, si = Sales Invoice, pc = Purchase Credit pi = Purchase Invoice, pa = Purchase payment line, pr = Purchase Credit payment line | → | A | Transaction Type | text | 2 | BP, BR, CP, CR, JC, JD, PA, PC, PI, SA, SC, SI, VP, VR |
Standard/Extended | ||||||
| Accounts Ref of the Client/Worker/Provider | → | B | Sales/Purchase/Account Ref | text | 8 | Look up |
Standard/Extended | ||||||
Payment lines: value from 'Sage50PANominalCode' config. VAT only invoices value from 'Export.Sage50.VatOnlyNominal' config. | → | C | Nominal Code | text | 8 | Look up |
Standard/Extended | ||||||
Placement Purchase Cost Centre if it is the same for all placements. Left blank and creates warning if they differ. The value from the placement can be mapped to alternative values with the 'SageDepartmentMapping' config. Value of the 'ConsultantDepartmentNo' Tag on the Placement Consultant. 'ConsultantDepartmentNoOverride' config. | → | D | Department Number | Int | 3 | 1-999 |
Standard/Extended | ||||||||
| Invoice date | → | E | Transaction date | Date | 10 | Date | Xx/xx/xxxx | Standard/Extended |
| Invoice number | → | F | Transaction (invoice) ref | Text | 30 |
Standard/Extended | |||||
| limited to 60 characters | → | G | Transaction detail | Text | 60 |
Standard/Extended | |||||
| Net amount | → | H | Net Amount | Decimal | 11 |
8 digits + 2d.p | Standard/Extended | |||||
| Invoice VAT Code. "T" prefix removed if in AccPacc mode | → | I | Tax code | Int | 3 | T0-T99 |
Standard/Extended | |||||
| VAT amount | → | J | Tax amount | Decimal | 11 |
8 digits + 2d.p | Standard/Extended | ||||
| Exchange Rate between Invoice currency and Base currency | → | K | Exchange rate | Decimal | 11 |
Extended | |||||
| Blank (COLUMN ONLY APPEARS WITH PROJECTS MODE ENABLED) | → | L | Extra Ref | Text | 30 |
Extended | |||||
| Blank (COLUMN ONLY APPEARS WITH PROJECTS MODE ENABLED) | → | M | Username | text | 32 |
Extended | ||||
| Placement Sales Project (COLUMN ONLY APPEARS WITH PROJECTS MODE ENABLED) | → | N | projectRef | Text |
| Extended | ||||
| 'Export.Sage50.timesheetCostCode' value if configured and exporting a timesheet otherwise the Shift/Expense Item Pay Element Code (COLUMN ONLY APPEARS WITH PROJECTS MODE ENABLED) | → | O | costCode | Text |
| Extended |
If you require the sage 50 exporter to have the projects mode enabled please contact support.
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Note: Contained within InTime 4.7.1 revision 35839 and above - The Sage 200 export now supports the following export modes:-
| Mode | Description |
|---|---|
| By Sheet | One line exported per timesheet or expense item |
| By Pay Element | Once line is exported for each pay element. |
| By Worker | One line exported per worker |
| By Rate | One line exported per rate |
Default values
| InTime Field Mapped |
|---|
| Field | Value | Example |
|---|
| Client/Worker/Provider Accounts Ref | → | AccountNumber | Client Accounts Ref | TC0001 |
| Value from 'CashBookAccountNumber' property otherwise "CashBookAcc" | → | cashBookAccountNumber |
| Blank | → | daysDiscountValid |
| Blank | → | discountValue |
| Blank | → | discountPercentage |
| Invoice Due Date | → | dueDate |
| Gross amount in Client/Worker/Provider default currency | → | goodsValueInAccountCurrency |
| Gross amount in Agency Base currency | → | saleControlnValueInBaseCurrency |
| Exchange rate between Invoice currency and Agency Base currency | → | documentToBaseCurrencyRate |
| Exchange rate between Invoice currency and Client/Worker/Provider default currency | → | documentToAccountCurrencyRate |
Invoice Date | → | postedDate |
| Blank | → | queryCode |
| Invoice Number | → | transactionReference | Invoice Number | CI-00001 |
| Blank | → | secondReference |
1 = Sales, 2 = Purchase | → | source | 1 = sales, 2 = Purchase |
2 = Payment line, 4 = Invoice, 5 = Credit Note | → | sYSTraderTranType | 4 = Invoice, 5 = Credit, 2 = Payment |
| Invoice Date | → | transactionDate |
| Blank | → | uniqueReferenceNumber |
| Value from 'Sage200UserNumber' property otherwise "123" | → | userNumber |
| VAT amount | → | taxValue |
| Blank | → | sYSTraderGenerationReasonType |
| Gross amount in Agency Base currency | → | goodsValueInBaseCurrency |
| Net amount | → | nominalAnalysisTransactionValue1 |
Sales: Expenses: Nominal code from Expense Template Timesheets: Client Nominal Code Purchase: Expenses: Expenses Nominal code for Worker/Provider Timesheets: Nominal Code for Worker/Provider | → | nominalAnalysisNominalAccountNumber1 | Client Time/Expenses Nominal Code | 4001 |
| Placement Sales/Purchase Cost Centre if the same for all placements or 'SalesCostCentre'/'PurchaseCostCentre' if all empty. | → | nominalAnalysisNominalCostCentre1 | placement Sales CostCentre |
| Placement Sales/Purchase Department if the same for all placements or 'SalesDept'/'PurchaseDept' if all empty. | → | nominalAnalysisNominalDepartment1 | placement Sales Department |
| Can be overridden with a script in the 'Sage200TransDetailScript' config. | → | nominalAnalysisNominalAnalysisNarrative1 | SI / SC <client name> | SI Test Client |
| Blank | → | nominalAnalysisTransactionAnalysisCode1 |
| Blank | → | nominalAnalysisTransactionValue2 |
| Blank | → | nominalAnalysisNominalAccountNumber2 |
| Blank | → | nominalAnalysisNominalCostCentre2 |
| Blank | → | nominalAnalysisNominalDepartment2 |
| Blank | → | nominalAnalysisNominalAnalysisNarrative2 |
| Blank | → | nominalAnalysisTransactionAnalysisCode2 |
| Invoice VAT Code, "T" prefix removed of present. | → | taxAnalysisTaxRate1 |
| Net amount | → | taxAnalysisGoodsValueBeforeDiscount1 |
| 0 | → | taxAnalysisDiscountValue1 |
| 0 | → | taxAnalysisDiscountPercentage1 |
| VAT amount | → | taxAnalysisTaxOnGoodsValue1 |
| Blank | → | taxAnalysisTaxRate2 |
| Blank | → | taxAnalysisGoodsValueBeforeDiscount2 |
| Blank | → | taxAnalysisDiscountValue2 |
| Blank | → | taxAnalysisDiscountPercentage2 |
| Blank | → | taxAnalysisTaxOnGoodsValue2 |
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Access Dimensions
Clients who have taken our Access Dimensions service benefit from system-to-system integration between InTime and our Access Dimensions platform.
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TrackingOption2 = From placement sales division financial tag
Version 3:
TrackingName1 = TBC
TrackingOption1 = TBC
TrackingName2 = TBC
TrackingOption2 = TBC
If you need anything other than the two versions above then we would would need to do chargeable development work to achieve it.
Please submit your required tracking and export format, difference from above, to us and we can quote to create this for you.