Timesheets can be entered by individual Workers/Contractors, or on behalf of the Contractors by a Manager, Consultant or Administrator.
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If you receive copies of paper timesheets that need to be uploaded to InTime then you may need to use the Paper Matching facility. This will allow you to upload supporting documents to approved timesheets.
Can a Timesheet be Altered After Approval?
Once a timesheet has been approved the system will prevent any changes to the values on that timesheet except for in the scenarios listed below. Any changes are recorded in the audit history of that timesheet.
- Use of the Timesheet Adjustment Wizard. This can be used to correct rates where the wrong rate has been applied. This feature can be used by Administrators only.
- The Timesheet Importer can be used to add additional shifts to timesheets for clients who have this feature enabled. This feature can only be used by Administrators or Consultants who have the bulk entry role enabled.
- Clients with the Advanced Invoicing Module have access to the Adjust Shifts function. This feature is only available to Administrators and Consultants with the Adjust Shifts role. This allows existing shifts to be split, usually so that different purchase orders can be applied subsequently for different hours in the day.
Outside of these methods, the timesheet must be reverted. The process of reversion marks the existing timesheet as deleted and creates a new copy of the timesheet for onward processing.
Understanding Rates and Timesheet Entry
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By default, timesheets can be entered up to 14 days after a placement terminates. This is commonly referred to as the grace period which can be altered from the System Configuration Page. The grace period is typically kept fairly short to stop accidental submission of timesheets on old placements.
Will Changing the Rates on a Placement affect Existing Timesheets?
When a timesheet is submitted a copy of the rates at that point in time is taken. If you change the rate on the placement this will have no effect on any submitted timesheet. If you need to update the rates on a timesheet that has been submitted you will need to follow the reversion processes.
Related topics
- Creating a Timesheet Using On-Line Entry
- Submitting a Timesheet Using Paper Entry
- Bulk Entry
- Upload Timesheet Data
- Paper Matching
- Expense Entry
- Managing Corrections
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