Limited Company Providers (Umbrellas)

If some of your workers operate through Provider (Umbrella Companies) there are 3 ways to handle this:

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• The perm flag is set.

• All Communications for the placement, Worker and Manager are disabled so they do not receive welcome emails, new placement notification or timesheet approval emails.

• The end date of the placement is set to the same as the start date and the contracted hours are set to 1. This is so that a single timesheet can be created with a single unit of the full placement fee.

• The bullhorn “fee” field is and "Salary" fields are used to determine the charge rate and the Pay rate is set to 0.

• You can also optionally configure the system to automatically generate the timesheet ready for charge invoicing.

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- National Insurance Number. By default InTime will read this from the Candidate.TaxID and Candidate.LocalTaxCode field if either contains a valid NI number

- Date of birth. This is read from the Candidate.dateOfBirth field if possible.

- Date of joining. This is set to the placement start date by default.

- Gender. InTime will map from the Candidate.gender field if populated or will make an assumption based on the name prefix if possible e.g. "Mr" = male, "Mrs/Ms/Miss" = female.

Contact inTime support if these need to be mapped from alternative fields.

Migrations

If you are migrating from an existing payroll system to InPay or need to integrate InTime with an existing payroll system there are various options available. Please contact InTime support to discuss the best approach for you.

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