With the default configuration the minimum data required is mapped into InTime. This includes the placement participants (Consultant, Worker, Manager and Client) and any fields that are mandatory to InTime such as email addresses and placement data such as start date, job title and rate information. Some fields will be set to a configured default if the value is not mapped from Bullhorn. Any other data that is required in InTime has to be specifically mapped via a customisation – see belowthe section on customisations.
The principal advantage of the integration is that data only needs to be entered/updated once and then flows through to the other system reducing the amount of data that has to be manually entered in InTime. So ideally as much of the required data as possible should be entered in Bullhorn and then mapped through to InTime. Data that is entered or changed directly in InTime is at risk of being overwritten by the next update from Bullhorn.
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- Placement Status must be one of the configured import status values.
- Placement Start Date must be populated with a valid date.
- If Placement employmentType = “Perm”, the placement Fee field must be populated with a numeric value.
- For other Placement employmentType values at least one rate must be populated with non-zero value.
- Placement Salary Unit must be “Per Hour, Per Day or Per Month”.
- A Candidate must be selected for the Placement to identify the Worker.
- A Bullhorn User must be selected as the Owner of the Job/Vacancy to identify the Consultant.
- A Contact must be selected for the Job/Vacancy to identify the Manager.
- The Job/Vacancy Contact must have a Company (clientCorporation) selected to identify the Client.
- The User, Candidate and Contact must all have a first and last name and a valid email address.
The following InTime fields are only set the first time an item is imported into InTime i.e. when it is created but will not change on subsequent updates even if the Bullhorn value has changed. If they are incorrect they will have to be manually changed in InTime. They will not be overridden by subsequent Bullhorn updates.
Worker Type (PAYE/LTD)
Timesheet Duration
Expense Template
The table below shows the list of fields that are mapped by default. The label of each field is configurable in Bullhorn so the label may not match your system. To find the API field look under the Field Mappings section in Bullhorn. Any fields that you require that are not mapped by default will require a customisation.
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