Introduction
The purpose of this document is to provide a guide to using InTime with the email approval facility. This facility enables timesheets to be approved or rejected through email responses without the need for the approver to log in to the system.
Process
1. Worker fills in a timesheet online and Submits it.
2. An email with the timesheet attached is sent to the Timesheet approver containing links to approve or reject the timesheet. There is one Approve link and a Reject link for each configured rejection reason.
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Configuration
Email approval is enabled or disabled for the agency via system configuration. A default setting for enabling email approval on all placements can also be set via system configuration and this can be overridden on each placement with the "Timesheet Email Approval Enabled" setting.
If any Reject reasons are configured for the agency a link for each will be included in the authorisation email. If none are configured a single generic Reject link is included.
Email Approvers must have their Reminder Format set to HTML Email.
The email body text can be customised as per other email templates.
An IMAP Email account such as gmail must be set up to receive the emailed responses. The same account can be used for faxback if enabled.
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